185-26-4 Administrative Assistant, Animal Wellness

Six Nations; Ohsweken; On-site; CAD 35,000 - 44,000; Full time

Job summary

Six Nations of the Grand River invites applications for an Administrative Assistant, Animal Wellness within Allied Health Services. This full-time, on-site role supports program administration, budgets, minutes, and client communications in the Well-Being department.

Requires post-secondary education in office administration or Grade 12 with three years' experience; strong MS Word/Excel skills; excellent organizational and communication abilities; knowledge of Six Nations community a plus.

Qualifications

• Post-secondary education in office administration or Grade 12 with relevant experience.
• High level of MS Word and Excel skills.
• Strong organizational, time management and written communication abilities.
• Confidentiality and tact in handling information.
• Experience with Six Nations community or Indigenous communities is a plus.

Responsibilities

• Provide administrative and technical support for the Animal Wellness program.
• Maintain schedules, prepare minutes, and manage correspondence.
• Track budgets and process accounts payable documentation.
• Coordinate program logistics and ensure timely information flow.
• Support in maintaining safety, privacy, and compliance with policies.

Skills

Strong organizational skills

Time management

Interpersonal communication

Verbal and written communication

Education

Post-Secondary Office Administration

Grade 12 Diploma / equivalent

Tools

Microsoft Office

MS Word

Excel

Job description

Requisition Number: ADMIN002340

• Posted : October 8, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Description

Administrative Assistant, Animal Wellness – 185-26-4

Full-Time

Applications will be received by Six Nations of the Grand River and Grand River Employment & Training (GREAT) up until 4:00 p.m. EST, Wednesday, October 21, 2026, for the Administrative Assistant, Animal Wellness with Allied Health Services, Wellbeing. The Six Nations of the Grand River Application for Employment Form, Job Posting and Job Description are available for printing from the www.greatsn.com website.

Applicants from Six Nations and other First Nations will be given preference to deliver programs and services in a First Nations community.

JOB SUMMARY: The Administrative Assistant, Animal Wellness reports to and receives direct supervision from the Manager, Allied Health Services, Department of Well-Being, Six Nations of the Grand River Elected Council. This position provides administrative and technical support in assessing, developing, implementing and reviewing the goals and objectives of the Animal Wellness Program with the Manager. Support includes implementation and maintenance of processes that facilitate program delivery while working within the administrative policies and procedures established for Allied Health Services.

Type

Full Time

Closing Date

Oct. 21 2026

Hours of Work

35hrs/week

Wage

Minimum $25.44-$31.79/hour

*A competitive compensation package will be offered commensurate with qualifications. *

BASIC QUALIFICATIONS

• Graduate of Post-Secondary School in office administration and two years of equivalent experience OR Grade 12 Diploma (Ontario Basic Skills Level 4 Grade 12 equivalency/General Equivalency Diploma) with three years experience
• High level of computer skills – Microsoft Office – MS Word & Excel
• Strong organizational and time management skills
• Strong interpersonal, verbal and written communication skills
• Knowledge of animal behaviour an asset
• Understands the importance of confidentiality, able to work with tact and discretion
• Strong knowledge of and experience with Six Nations community or other indigenous communities and understanding of importance of culture as foundation

POSITION DESCRIPTION – ALLIED HEALTH SERVICES

POSITION TITLE

Administrative Assistant – Animal Wellness

REPORTING RELATIONSHIP

Reports to and receives direct supervision from the Manager, Allied Health Services, Department of Well-Being, Six Nations of the Grand River Elected Council.

PURPOSE AND SCOPE OF THE POSITION

To provide administrative and technical support in assessing, developing, implementing and reviewing the goals and objectives of the Animal Wellness Program with the Manager. Support includes implementation and maintenance of processes that facilitate program delivery while working within the administrative policies and procedures established for Allied Health Services.

KEY DUTIES AND RESPONSIBILITIES

Technical Functions

• Analyzes incoming and outgoing memoranda, submissions, reports and prepares and coordinates submissions of summary briefs and reports to the Program Manager
• Ensures there is timely flow of information amongst all program staff
• Provision of administrative support
  • Maintains financial tracking sheets for all program budgets
  • Minute taking during meetings as required
  • Greeting and communicating with clients and community members
  • Types, files, distributes, photocopies, faxes, emails written materials necessary to maintain files
• Provision of programming support
  • Ensures that regular logs are being maintained i.e. call check log
• Complies with established safety precautions and standards, infection control procedures for waiting area

Communications Functions

• Attends staff meetings and prepares the agendas and takes minutes
• Provides leadership in assessing and identifying any problems or trends and suggests new and/or alternative solutions to facilitate resolutions to problems
• Coordinates all areas of administration pertaining to the effective and efficient administration and operation of the Program Manager
• Employs appropriate communication skills when interacting with other staff
• Follows procedures for reporting hazardous conditions, equipment and incidents
• Ensures privacy is maintained in accordance with relevant regulations
• Attends committee meetings and provides information to other staff
• Communicates regularly with the Program Manager

Administrative Functions

• Types and distribute correspondence, minutes, letters and briefing notes as required
• Maintains schedules and coordinates meetings
• Maintains filing and organization of administrative paperwork i.e. briefing notes, financial reports, letters, manuals, etc.
• Reviews with Manager all budgets, financial statements and reports in support of the delivery of services and programs
• Reviews accounts payable, general disbursements for staff, develops and maintains documentation for respective funding agencies
• Manages orders for supplies and equipment
  • Tracks materials, supplies and equipment orders pending and completed
  • Maintains and ensures orders for clinical supplies are completed monthly
  • Maintains and ensures orders for office supplies are completed monthly
  • Ensures orders are completed in a timely fashion and works with Administration Lead to maintain records of accounts
  • Assists in opening and maintaining accounts with suppliers
• Other Functions:
• Performs other job related duties as may reasonably be required by the Program Manager
• Provides support to the Six Nations Emergency Measures Plan by ensuring awareness of the Emergency Measures Plan and assistance as instructed by the Director of Department of Well-Being.

Working Conditions

Working has a high profile, extensive public contact and is subject to deadlines and interruptions.

Work may at times be subject to unscheduled hours and out of office sessions

WORKING RELATIONSHIPS

With the Program Manager

Receives direction, guidance, encouragement; discusses plans and priorities.

With Other Staff

Promotes courtesy, co-operation and teamwork with all staff.

With External Agencies

Represents and promotes Six Nations interests relative to health services; maintains awareness of legislative policy and program changes; seeks to develop close working relationships.

With the Public

Represents and promotes the animal services interests of Six Nations; works in a courteous, co-operative positive and proactive manner, provides information and advice.

KNOWLEDGE AND SKILLS

• Graduate of Post-Secondary School in office administration and two years of equivalent experience OR Grade 12 Diploma (Ontario Basic Skills Level 4 Grade 12 equivalency/General Equivalency Diploma) with three years experience
• High level of computer skills – Microsoft Office – MS Word & Excel
• Strong organizational and time management skills
• Strong interpersonal, verbal and written communication skills