Virtual Executive Assistant – Family Owned Business Group

Ri Comfort Dental; Teletrabalho; BRL 214.000 - 296.000; Tempo integral

Resumo da oferta

An exciting opportunity at a leadership-support role in a healthcare and entertainment company based in Brazil. The Executive Assistant position involves managing calendars, coordinating travel, and supporting project management for senior executives. Ideal candidates bring 2–5 years of administrative experience, exceptional communication skills, and are highly organized with proficiency in Google Workspace. This role offers competitive compensation and a flexible, remote-first work environment, making it a great fit for proactive individuals looking for long-term career growth.

Serviços

Competitive compensation

Opportunity for growth

Flexible work environment

Qualificações

• 2–5 years of experience in an executive or high-level administrative role.
• Exceptional written and verbal communication skills in English.
• Proven ability to manage complex schedules.

Responsabilidades

• Manage executive calendars and prioritize communications.
• Coordinate travel arrangements and prepare meeting materials.
• Assist with special projects and personal tasks for executives.

Conhecimentos

Communication skills

Problem-solving

Organizational skills

Proficiency with Google Workspace

Confidentiality

Ferramentas

Google Workspace

Zapier

Zoom

Descrição da oferta de emprego

Responsibilities

• Manage and optimize executive calendars across multiple businesses, coordinating meetings across time zones and balancing competing priorities
• Serve as a primary communication liaison, screening and prioritizing emails, calls, and messages to ensure timely and appropriate responses
• Coordinate travel arrangements including flights, accommodations, ground transportation, and detailed itineraries for business and personal travel
• Prepare meeting materials, agendas, briefing notes, and follow‑up summaries to ensure action items are tracked and completed
• Conduct research on vendors, partners, venues, travel options, market opportunities, and industry trends to support executive decision‑making
• Manage relationships with vendors and external service providers, including medical offices, travel partners, production vendors, accountants, and legal teams
• Organize and maintain digital filing systems across multiple entities, ensuring documents are secure, accessible, and well categorised
• Assist with special projects, including event coordination, content creation, process documentation, operational improvements, and cross‑business initiatives
• Handle personal administrative tasks as needed to support executive productivity and work‑life balance

Qualifications

• 2–5 years of experience as an Executive Assistant, Virtual Assistant, or similar high‑level administrative role supporting senior leaders
• Exceptional written and verbal communication skills in English, with the ability to represent executives professionally across industries
• Highly resourceful and high‑agency, with a demonstrated ability to anticipate needs and solve problems independently
• Advanced proficiency with productivity tools including Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), Zapier, Zoom, and project management platforms
• Strong organisational skills with experience managing complex schedules and competing priorities
• Proven track record of maintaining strict confidentiality and exercising sound judgment with sensitive information
• Reliable high‑speed internet and a dedicated home office setup
• Availability to work during overlapping U.S. Eastern Time hours

Preferred Qualifications

• Experience supporting founders, physicians, or executives across multiple businesses
• Familiarity with CRM systems, expense management, invoicing, and basic bookkeeping
• Experience coordinating events, travel, or live productions
• Comfort working in both clinical/professional and creative/entertainment environments
• Bilingual capabilities (Spanish is a plus but not required)
• Experience with Notion, Hubspot and Zapier

What We Offer

• Competitive compensation commensurate with experience
• Opportunity to work directly with senior leadership across healthcare, luxury travel, and Broadway/live entertainment
• Exposure to a diversified business portfolio, not a single company role
• Flexible, remote‑first work environment with an emphasis on results over hours
• Long‑term growth potential for the right candidate who becomes a trusted operational partner