Space & Service Coordinator

FIRST; São Paulo; Presencial; BRL 30 000 - 42 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Comprehensive Medical Coverage

Meal Allowance

Transportation Voucher

Life Insurance Coverage

Employee Assistance Program (EAP)

Wellness Stipend

Headspace and Maven access

13th-Month Salary

Discretionary Performance Bonus

Paid Vacation and holidays

Resumo da oferta

FIRST is a leading global brand experience agency with a long history of delivering content, creative, digital technology, and data & insights services. The Space & Service Coordinator will provide exceptional on-site support at a major tech campus, handling space optimization and events coordination for multiple campuses.

This entry-level, full-time role requires on-site presence, strong organization, and fluency in English, with opportunities to grow within a renowned brand.

Qualificações

• Bachelor's Degree preferred.
• Up to 1 year of experience.
• Must be fluent in English.
• Experience working cross-functionally with stakeholders.

Responsabilidades

• Handle campus event requests and assign rooms to optimize space.
• Assign Event Managers and Event Service Specialists to requests.
• Manage centralized intake for physical and digital events in region.
• Review requests to determine level of support and assign accordingly.
• Maintain updated calendars and meeting information for all requests.
• Communicate approval information and changes to the events team.
• Monitor room usage and availability to maximize revenues and satisfaction.
• Contribute to reports on event volume and team capacity.

Conhecimentos

Fluent English

Cross-functional experience

Organized

Time management

Multi-tasking

Formação académica

Bachelor's degree preferred

Descrição da oferta de emprego

Building a Brand starts with a Story FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology. Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more. Learn more at www.firstagency.com

What You Would Get To Do

The Space & Service Coordinator will consistently deliver exceptional service to our client through excellent operational and logistical facilities management. Along with other FIRST team members, the Space & Service Coordinator will represent the FIRST brand on-site within a well-known tech company. This role is ideal for someone with entry-level experience wanting more exposure to the events industry. This role requires full-time, on-site presence

Essential Duties & Responsibilities

• Handle multiple campuses event requests and assign event/meeting rooms to best optimize space.
• Assign team members (Event Managers and Event Service Specialists) to all digital and physical event requests.
• Responsible for managing the centralized intake queue for all physical and digital events within the region.
• Review each request to determine level of support needed and assign accordingly.
• Ensure appropriate updated calendar and information is available for all meeting and event requests.
• Solicit all appropriate information required for the approval process.
• Maintain up-to-date communications and pertinent information, including but not limited to approved changes applied to the group and documented conversations with Event Hosts, Event Team Leads and Event Managers.
• Monitor cancellations, room usage, and room availability to maximize revenues and client/guest satisfaction.
• Audit all assigned space and open space so that Event Leads can best communicate to business units.
• Communicate effectively and in a timely manner to the internal events team any information received that could impact the performance of each group.
• Seek new ways to make the intake processes more efficient.
• Contribute to reports on event volume, team capacity and general event data.

What We Are Looking For

Please be aware that we know experience does not always look like we describe it.

• Bachelor's Degree preferred
• Position requires up to 1 year of experience
• Must be fluent in English
• Experience working cross‑functionally with all levels of stakeholders in a fast‑paced environment
• Creative problem solver, resourceful, team player
• Adaptability to situations and ever‑changing demands
• Highly organized with the ability to handle multiple tasks to meet strict deadlines
• Excellent time management and multi‑tasking skills
• Ambitious and proactive with a calm and flexible approach to handling pressure
• Experience working on large and complex databases
• Must be fluent in English
• This role will be assigned to a primary location but will require flexibility to be deployed to support across the campus as required

Benefits and Perks

• Comprehensive Medical Coverage
• Meal Allowance (Vale‑Refeição) (Food Voucher Benefit (Vale‑Alimentação), where applicable)
• Transportation Voucher (Vale‑Transporte)
• Life Insurance Coverage
• Employee Assistance Program (EAP)
• Wellness Stipend
• Complimentary Access to Headspace and Maven
• 13th‑Month Salary in accordance with Brazilian labor law
• Discretionary Performance Bonus Opportunity
• Paid Vacation, Vacation Bonus, Public Holidays, and other statutory benefits in accordance with Brazilian labor laws and applicable employment requirements

#LI-MV2

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind.

FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.

All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.

We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics.

If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.