Senior Project Assistant

IOM - UN Migration; Brasília; Presencial; BRL 120 000 - 180 000; Tempo integral

Resumo da oferta

IOM - UN Migration in Brasília, Brazil, seeks a National Officer to manage project implementation and coordination with national authorities and UN partners. The role involves monitoring activities, data analysis, and ensuring timely reporting to support program delivery.

The successful candidate will oversee budget processes, liaise with diverse units, prepare reports and briefings, and mentor junior staff while advancing project objectives within a collaborative UN framework.

Qualificações

• Academic BA in Administration or related field from an accredited institution.

Responsabilidades

• Assist in the implementation and monitoring of project activities.
• Retrieve, compile, summarise, analyse, and present information/data on specific project topics.
• Monitor budget by verifying availability of funds, obtaining necessary approval and updating budget-related information.
• Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organisational units and external parties to initiate requests, obtain necessary clearances, process and follow‑up on administrative actions, etc.
• Draft status reports, identify shortfalls, escalate issues to the supervisor and suggest remedial actions to address delivery gaps.
• Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
• Respond to complex information requests and inquiries, set up and maintain files/records, and organise meetings, workshops and training sessions.
• Participate in meetings and conferences to assist in coordinating implementation activities with local authorities, partners, United Nation (UN) agencies, intergovernmental and non-governmental organisations, donors and other stakeholders relevant to the project.
• Assist in monitoring work of Implementing Partners (IP) and report non‑compliances to the supervisor.
• Provides guidance/training to new/junior staff.
• Perform such other relevant duties as maybe assigned.

Formação académica

BA in Administration

BA in International Relations

BA in Social Sciences

BA in Economics

BA in Social Services

Descrição da oferta de emprego

Job Description

Under the overall supervision of the Chief of Mission, and in close coordination with the Head of Programs, National Officer, and collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for the following:

Responsibilities

• Assist in the implementation and monitoring of project activities.
• Retrieve, compile, summarise, analyse, and present information/data on specific project topics.
• Monitor budget by verifying availability of funds, obtaining necessary approval and updating budget-related information.
• Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organisational units and external parties to initiate requests, obtain necessary clearances, process and follow‑up on administrative actions, etc.
• Draft status reports, identify shortfalls, **escalate** issues to the supervisor and suggest remedial actions to address delivery gaps.
• Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
• Respond to complex information requests and inquiries, set up and maintain files/records, and organise meetings, workshops and training sessions.
• Participate in meetings and conferences to assist in coordinating implementation activities with local authorities, partners, United Nation (UN) agencies, intergovernmental and non-governmental organisations, donors and other stakeholders relevant to the project.
• Assist in monitoring work of Implementing Partners (IP) and report non‑compliances to the supervisor.
• Provides guidance/training to new/junior staff.
• Perform such other relevant duties as maybe assigned.

Qualifications

Academic BA in Administration, International Relations, Social Sciences, Social Services, Economics, or a related field from an accredited academic institution.