Priority Initiatives and Events Manager, C40 and GCOM

C40 Cities; Rio de Janeiro; Presencial; BRL 350.000; Tempo integral

Resumo da oferta

A global climate organization is seeking a Manager of Priority Initiatives & Events in Rio de Janeiro. The successful candidate will manage project governance and deliver milestone events, coordinating with various teams. Strong event operations and project management skills are essential, alongside excellent communication abilities. With a focus on collaborative practices and inclusivity, this role also requires travel and the right to work in the location. A competitive salary package is offered.

Qualificações

• 3–5+ years experience in event operations or project coordination.
• Strong organizational and multitasking skills required.
• Excellent communication and collaboration skills necessary.

Responsabilidades

• Coordinate complex workstreams to ensure smooth execution.
• Manage day-to-day coordination of priority initiative workstreams.
• Support planning and coordination for milestone events.

Conhecimentos

Event operations

Project coordination

Logistics management

Strong communication

Multitasking

Descrição da oferta de emprego

Background

C40 is a network of nearly 100 mayors working to deliver urgent action to confront the climate crisis. The organization operates under the C40 Global Covenant of Mayors for Climate and Energy, a coalition of cities supporting voluntary action to combat climate change and move to a low‑carbon, resilient society.

Diversity Statement

C40 is committed to supporting equity and diversity and creating an inclusive working environment. Our goal is to ensure everyone, from any background, can flourish and contribute to our mission.

Position Summary

The Manager of Priority Initiatives & Events (PIE) plays an integral role in governing priority initiatives and delivering milestone events across C40 and GCoM. Working closely with Senior Managers and the Director, the Manager coordinates complex workstreams, maintains planning systems, and supports cross‑team collaboration to ensure smooth execution.

Key Responsibilities

Priority Initiatives & Governance

• Support the development and maintenance of project governance tools, trackers, timelines, and documentation.
• Manage day‑to‑day coordination of priority initiative workstreams, including meeting logistics, task tracking, and follow‑up actions.
• Prepare or contribute to briefing materials, decision logs, risk updates, and other governance documentation.
• Liaise with cross‑functional colleagues to support alignment of plans and deliverables.
• Ensure documents, templates, and updates are saved and organised in relevant systems.

Milestone Event Delivery

• Support planning and coordination for milestone events such as WMS, LCAW, U20, COP‑related events, regional convenings, and leadership moments.
• Develop operational documents including schedules, deliverables trackers, staffing plans, and run‑of‑show support materials.
• Coordinate with host cities, vendors, production partners, and internal stakeholders to support event delivery.
• Support logistics across venue operations, accreditation, hospitality, interpretation, security, and VIP flow.
• Assist with budget tracking and reconciliation for assigned areas in collaboration with the full team.
• Provide onsite support and real‑time problem‑solving during events.
• Contribute to lessons learned and post‑event documentation.

Cross‑Organisational Collaboration

• Facilitate coordination across multiple teams and external partners to ensure priorities move forward on time.
• Maintain clear, proactive communication with internal colleagues across regions and functions.
• Model collaborative, inclusive working practices and support staff wellbeing during intensive delivery periods.

Core Competency: Travel Systems & Vendor Liaison

• Manage travel workflows and processes for milestone events.
• Own standard operating procedures for travel requests, approvals, and documentation.
• Maintain travel trackers and coordinate with Senior Managers on travel‑related timelines and needs.
• Serve as PIE’s primary point of contact with the travel agency and related vendors.
• Support contract management, service escalation, and process improvement discussions with vendors.
• Provide guidance and tools to staff and delegations during high‑volume travel periods.
• Coordinate with Finance and Operations to ensure alignment on budgets, policies, and reporting.

Person Specification

• 3–5+ years experience in event operations, project coordination, logistics, or cross‑organisational support roles.
• Demonstrated experience managing complex workflows or operational processes.
• Strong organisational and multitasking skills; comfort working with timelines, trackers, and systems.
• Excellent communication and collaboration skills; able to work effectively with diverse teams and external partners.
• Ability to stay calm, clear, and solutions‑oriented in fast‑paced or high‑pressure environments.
• Experience with travel coordination, event logistics, or vendor management is an asset.
• Commitment to equity, inclusion, and collaborative working practices.

Other Requirements

Applicants must already have the right to work in the location they are applying for. Travel may be required as part of the role.

Reporting To

Director of Priority Initiatives & Events, C40 and GCoM

Term

Indefinite

Location

Johannesburg, London, Rio de Janeiro & United States – confirmation of right to work required at the time of application.

Salary

Grade 4 – Johannesburg ZAR 736,496; London GBP £54,920; Rio de Janeiro (IC) USD 63,376; United States USD 90,164 (gross per annum). Salary is paid the same for the grade at all locations.

Application Process

Submit a curriculum vitae and cover letter. Closing date for applications is Monday 12 January 2025 at 5 pm GMT. C40 reserves the right to close this job opening earlier.

Contact Information

To learn more about C40 and its cities, visit www.c40.org. Follow us on Twitter @c40cities and like us on Facebook at http://www.facebook.com/C40Cities.

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