Offshore Chief of Staff to CEO

Proper; Teletrabalho; BRL 120.000 - 160.000; Tempo integral

Resumo da oferta

A leading consultancy is seeking a Chief of Staff (Offshore) to support the COO & CEO. This hybrid role requires 15+ years of executive support experience, excellent English communication skills, and the ability to manage complex tasks within a fast-paced environment. The successful candidate will act as a strategic partner, ensure priorities are clarified, and maintain communication across the organization. Competitive offshore compensation and career growth opportunities are offered.

Serviços

Competitive offshore compensation

Dynamic work environment

Significant responsibility and impact

Qualificações

• 15+ years of experience supporting a senior executive.
• Proven ability to manage complex calendars across multiple businesses.
• Reliable internet connection and dedicated workspace.

Responsabilidades

• Ensure alignment, follow-through and clarity on priorities.
• Provide executive support for meetings, agendas, and post-meeting actions.
• Support workflows across CEO’s portfolio of businesses.

Conhecimentos

Excellent verbal and written English

Strong emotional intelligence

High organization and detail orientation

Strategic thinking

Ability to manage complex calendars

Calm, solutions-oriented approach

Descrição da oferta de emprego

Please note: Applications must be submitted in English to be considered.

Job Title: Chief of Staff (Offshore) - COO & CEO Support

Company: Proper (and affiliated portfolio companies) Location: Remote – Offshore (U.S. EST hours required) Reports to: Chief Executive Officer Engagement: Full-Time

About the Role

We are seeking a highly organized, capable, resourceful, and proactive Chief of Staff (Offshore) to directly support the COO & CEO across several initiatives. This is a unique hybrid role that blends the precision and reliability of an Executive Assistant with the strategic thinking, judgment, and relationship-building strengths of a true Chief of Staff.

You will become the CEO & COO’s strategic partner, trusted point of contact, and operational anchor, ensuring time, priorities, and communication are managed with clarity and consistency. The ideal candidate is someone who thrives on solving problems, bringing order to complexity, and acting as the connective tissue across a fast-paced organization.

This role requires excellent English, a neutral/no detectable accent, strong emotional intelligence, and the ability to think several steps ahead.

Key Responsibilities

Strategic Coordination & Communication

• Ensure alignment, follow-through, and clarity on priorities.

• Provide executive-level support for meetings, including agendas, preparation materials, and post-meeting actions.

• Draft professional communications, memos, and updates to the Board and other executives.

• Maintain confidentiality and handle sensitive information with discretion.

Operations & Cross-Company Support

• Support workflows across the CEO’s portfolio of businesses, helping to streamline processes and improve communication.

• Partner with leadership teams to ensure priorities are understood, tracked, and delivered on time.

• Assist with light project management, follow-ups, and operational tasks to keep initiatives moving.

• Serve as a primary point of contact for internal and external stakeholders when the CEO is unavailable.

Professional Support

• Coordinate professional commitments, travel logistics, reservations, and household administrative needs as requested.

• Keep the CEO’s world organized, structured, and free of administrative bottlenecks.

Requirements

Qualifications & Experience

• 15+ years of experience supporting a senior executive (Chief of Staff, Senior EA, Executive Operations, or similar).

• Excellent verbal and written English with little detectable accent.

• Proven ability to manage complex calendars across multiple businesses or stakeholders.

• Strong judgment, discretion, and emotional intelligence.

• Strategic thinker with the ability to anticipate issues and offer thoughtful solutions.

• Highly organized and detail-oriented, with exceptional follow-through.

• Comfortable working in a fast-paced, dynamic environment with shifting priorities.

• Ability to work independently, make decisions, and maintain a calm, solutions-oriented approach.

• Reliable internet connection and dedicated workspace suitable for confidential work.

• Availability during U.S. Eastern Standard Time business hours is required and availability before or after business hours as needed.

Who You Are

• Someone who enjoys being the CEO’s “right hand,” creating structure and enabling high performance.

• A connector who builds strong relationships across teams and keeps information flowing.

• A calm, confident communicator who navigates complex situations with professionalism.

• A proactive, self partner who identifies needs before they arise.

• Someone who goes above and beyond and understands that work hours are fluid — when something must get done, you get it done.

• Someone who takes pride in being dependable, thoughtful, and two steps ahead.

Benefits

What We Offer

• Competitive offshore compensation aligned with experience and skill level.

• An exciting, dynamic work environment supporting the CEO of multiple fast-growing companies.

• Significant responsibility and impact, acting as a key partner and connector across the organization.
• The opportunity to grow into a highly trusted, strategic role with visibility across leadership teams.