Executive Business Assistant

Gateway Search; Brasil; Presencial; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A leading recruitment agency in Brazil is seeking a qualified Executive Business Assistant to support the COO. The role requires a Bachelor's degree and at least 5 years of experience in a business support function. Key responsibilities include project management, financial analysis, and maintaining executive communications. Exceptional organizational skills and proficiency in Microsoft Office are crucial. Only shortlisted candidates will be contacted.

Qualificações

• At least 5 years of experience in Finance, Marketing, Office Management, or similar role.
• Ability to handle confidential information with integrity.
• Exceptional organisation and ability to manage multiple priorities effectively.

Responsabilidades

• Provide project and administrative support to the COO and team.
• Review, analyse, and generate financial documents.
• Create and maintain executive-level presentations and reports.

Conhecimentos

Confidentiality handling

Project management

Written and verbal communication

Financial analysis

Microsoft Office proficiency

Problem-solving

Formação académica

Bachelor’s degree in Business Administration, Economics, Finance, Communications

Ferramentas

Microsoft Office (Excel, PowerPoint)

Teams

Zoom

SharePoint

Power BI

Descrição da oferta de emprego

Gateway Search is proud to work with one of leading energy solution leader. Due to expansion plan, they are looking to bring on board a qualified Executive Business Assistant.

The Executive Business Assistant to the Chief Operating Officer (COO) plays a critical and high-impact role in enabling strategic operational success across the global business. Acting as the COO’s trusted partner and primary liaison, you will provide comprehensive, proactive, and confidential support, ensuring smooth coordination of priorities, efficient communication, and effective execution of corporate initiatives.

You will work closely with senior stakeholders across regions, manage complex projects, analyse financial and business data, and prepare executive-level materials to support decision-making. This role demands exceptional organisation, discretion, and the ability to anticipate needs in a fast-paced, dynamic environment.

Key Responsibilities

• Project & Administrative Support: Provide high-quality project and administrative support to the COO and team, including research, data analysis, task management, and maintaining digital documentation through SharePoint and wiki systems.
• Financial Analysis: Review, analyse, and generate financial documents such as business cases, cost comparisons, and scenario analyses.
• Presentations & Communications: Create and maintain executive-level presentations and reports using PowerPoint; draft key communications and briefing materials.
• Facilitation & Coordination: Coordinate and facilitate meetings, workshops, and business reviews across multiple global time zones. Prepare agendas, minutes, and follow-ups, and support the preparation of board papers and reports.
• Calendar & Travel Management: Manage the COO’s complex schedule, prioritising commitments, coordinating travel logistics, and managing communications with internal and external stakeholders.
• Project Coordination: Drive smaller strategic projects on behalf of the COO, ensuring alignment with organisational objectives and timely delivery of business outcomes.

Job Requirements

• Bachelor’s degree in Business Administration, Economics, Finance, Communications with at least 5 years of experience in Finance, Marketing, Office Management, or a similar executive support function.
• Proven ability to handle confidential information with integrity and discretion.
• Exceptional organisation and project management skills with the ability to manage multiple priorities effectively.
• Strong written and verbal communication skills; professional and confident when engaging with senior stakeholders.
• Good understanding of financial acumen for P&L, balance sheets, and business metrics.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint), Teams, Zoom, and SharePoint; Power BI experience is a plus.
• Proactive, resourceful, and adaptable, with a strong sense of initiative and problem-solving capability.

If an opportunity is of interest, then please share your CV with us for a confidential discussion on this role. We regret to inform that only shortlisted candidates will be contacted. Thanks.

EA License No: 19C9807 | Reg No: R1547510