Executive Business Administrator, General Manager'S Office

Microsoft; São Paulo; Presencial; BRL 120.000 - 160.000; Tempo integral

Resumo da oferta

A leading technology company in São Paulo seeks an Executive Business Administrator to support high-level executives in calendar management, drive business priorities, and collaborate with various stakeholders. You will leverage your extensive administrative experience, manage complex schedules, and mentor Business Support staff. This full-time, on-site role requires strong communication skills and the ability to handle multiple tasks under pressure, providing essential support to the organization's leadership.

Qualificações

• 7+ years Administrative, Business Support, or customer service experience with emphasis on scheduling.
• 4+ years experience mentoring or supervising others.
• 5+ years experience managing administrative budgets.

Responsabilidades

• Provide strategic calendar management for executives.
• Drive communication between executives and business partners.
• Mentor Business Support professionals.

Conhecimentos

Calendar management

Cross-functional collaboration

Communication

Formação académica

Bachelor's Degree in relevant field

Equivalent experience

Descrição da oferta de emprego

Executive Business Administrator, General Manager's Office

São Paulo, Brazil

Date posted: Jun 06

• Job number
• Work site
• Travel: None
• Role type: Individual Contributor
• Profession: Administration
• Discipline: Business Support
• Employment type: Full-Time

Microsoft on-site only

Overview

• Contributes to and enables efforts in support of designated manager(s) / leader(s) and their teams.
• Provides calendar management support for manager(s) / leader(s).
• Helps drive business priorities and cadences.
• Collaborates with internal stakeholders and peer groups and may communicate with external parties.
• Participates in expense management for leader and / or team, supports budget management for morale events, and may support financial management for the business in partnership with others.
• Plans, coordinates, and executes team and organizational events, including morale and other events.
• Manages travel arrangements and logistics for manager(s) / leader(s).
• Supports space, supply, and hardware management and planning.
• Provides support for employee lifecycle and team experience (e.g., headcount, interviews, onboarding).
• Supports the growth and development of Business Support team(s).
• Manages organizational projects, uses discretion in decision making, and promotes policy compliance.

Qualifications

• Required / Minimum Qualifications:
  • 7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings / events, travel management, and administration work for executive / upper level management.
• Additional or Preferred Qualifications:
  • Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources (HR), Marketing, Communications, Psychology, Sociology)
  • OR equivalent experience.
  • 4+ years experience serving as mentor or direct / indirect (e.g., team leader) supervisor to others.
  • 5+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Responsibilities

• Calendar Management:
  • Provides strategic calendar management and time planning support for manager(s) (e.g., Senior Corporate Vice President (CVP), Executive Vice President (EVP)).
  • Manages and owns calendar, meeting preparation, and logistics based on knowledge of manager and business needs.
  • Uses executive maturity and judgment with full knowledge of business context to identify and coordinate delegates, execute decisions around prioritization and maintain constant communication with manager and central staff.
  • Leads and owns decision making processes in close partnership with peers and stakeholders (e.g., Chiefs of Staff, Business Managers, Human Resources) and external leaders / business support.
  • Exercises a sense of priority and awareness for high impact meetings, and urgent business needs, and ensures follow-up.
  • Proactively engages with leader and key stakeholders / business partners (e.g., Communications Team, Chiefs of Staff, Business Managers, Human Resources) to make decisions and cascade information as needed.
  • Manages ambiguity and remains calm in stressful situations.
• Cross-Functional Collaboration and Communication:
  • Strengthens their network (internally and externally) across organizations to enable their team and leader's work.
  • Proactively drives communication and liaises between executives, central teams, and other business partners to share information and best practices that drive efficiency.
  • Uses executive maturity and independent judgment, discretion, business insights, and perspectives to direct and prepare staff to distribute information to their teams and / or supported leader.
  • Communicates with executive maturity to external partners / audiences and third parties.
  • Represents and acts as extension of manager's / team's brand and Microsoft's core values.
• Discipline Growth and Development:
  • Provides leadership and actively seeks out and participates in the Business Support community.
  • Mentors Business Support professionals.
  • Onboards and trains new Business Support staff.
  • Contributes to their organization's culture as a leader.
  • Engages in career development and trainings.
  • Identifies, aligns, and promotes growth opportunities for self and team.
  • Shares best practices and insights.
  • Driving the recruiting process for Business Support roles.
  • Supports team building, networking opportunities, and works to uphold morale.
• Team Management Support (Headcount Management, Recruitment, Onboarding / Offboarding):
  • Leads team experience activities.
  • Collaborates with Global Talent Acquisition (GTA) to facilitate internal and external recruitment efforts, and partners with hiring managers to ensure a smooth process.
  • Supports intern and university recruitment for the broader organization (e.g., planning, placement).
• Creates committees to promote team experiences.
• Lands and delegates onboarding activities (e.g., ordering new-hire equipment, setting up workstations, distribution li