Executive Associate (G-6), Ft, #00129172, Sao Paulo – Brazil, Lacr

Unicef; Brasil; On-site; BRL 90,000 - 130,000; Full time

Benefits offered by this job

Paid parental leave

Breastfeeding breaks

Reasonable accommodation for persons-?

Job summary

UNICEF Brazil seeks an Executive Associate to provide communications, administrative and operational support to the Head of Office. You will help ensure smooth day-to-day activities and represent the supervisor in routine matters.

The role requires six years of relevant experience, strong MS Office skills, ability to work with diverse teams, and high discretion. Proficiency in English and Portuguese is essential; knowledge of UNICEF policies is desirable.

Qualifications

• Completion of secondary education is required.
• Minimum of six years of relevant administrative or clerical work experience.
• Strong administrative and executive support in a complex office environment.
• MS Word, Excel, PowerPoint and integrated management information systems training required.
• Ability to work with people from diverse national and cultural backgrounds.
• English and Portuguese proficiency.
• Knowledge of UNICEF policies and SAP/VISION desirable.

Responsibilities

• Communications Support.
• Administrative Support.
• Operations Support.
• Budget Monitoring Support.
• Procurement Support.

Skills

MS Word

Excel

PowerPoint

Integrated management information syst

Organizational skills

Planning

Prioritization

Interpersonal skills

Confidentiality

Stakeholder interaction

Education

Secondary education

Business administration or related studies desirable

Tools

SharePoint

SAP/VISION

Job description

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, the right to commitment

UNICEF Brazil works to ensure the rights of every child and adolescent, with a particular focus on those who are most vulnerable, excluded, or affected by violence. Since 1950, UNICEF has contributed to major advances for children in Brazil and continues to work across the country, especially in the Amazon, Semi-Arid regions, and large urban centers.

Widely recognized for its credibility and effectiveness, UNICEF brings together government institutions, civil society, the private sector, and the media to promote policies and programs that improve outcomes for children and adolescents. Through its national office in Brasília and a network of field offices, including São Paulo, UNICEF supports the implementation of national strategies at the local level, mobilizes partners, and helps strengthen public policies that create lasting impact for children and their families.

How can you make a difference?

Under the supervision of the Head of Office, the Executive Associate is accountable for communication, operational, and administrative support services, as well as specialized administrative functions, to ensure the smooth running of the supervisor's day-to-day activities and those of the office. The Executive Associate also represents the supervisor in initiating, following up on, and resolving issues related to administrative requests.

Summary of key functions/accountabilities:

• Communications Support
• Administrative Support
• Operations Support
• Budget Monitoring Support
• Procurement Support

To qualify as a champion for every child you will have…

• Education: Completion of secondary education is required.
• Work Experience: A minimum of six years of relevant administrative or clerical work experience is required. Relevant experience may include executive assistance, office operations, communications, procurement, budget management, travel administration, calendar management, vendor management, contract administration, and related fields.
• Skills: Strong administrative and executive support skills in a complex office environment is required.
  Training and experience in MS Word, Excel, PowerPoint and integrated management information systems is required.
  Strong organizational, planning, and prioritization skills is required.
  Ability to work effectively with people from diverse national and cultural backgrounds and contribute to common goals in a collaborative team environment is required.
  Ability to interact with visitors and stakeholders with tact and professionalism is required.
  High level of confidentiality, initiative, and sound judgment is required.
• Language Requirements: Proficiency in English and Portuguese is required.
• Language: Knowledge of another official UN language (Arabic, Chinese, French, Spanish or Russian) is an asset.
• Additional studies or training in business administration, public administration, information systems, finance, communications, or related fields is highly desirable.
• Thorough knowledge of UNICEF’s organizational structure, administrative policies and procedures is highly desirable.
• Knowledge of UNICEF software and systems, including SharePoint and SAP/VISION, is highly desirable.
• Experience in consultant contract management is considered an asset.
• Experience in vendor roster management is desirable.
• Experience in travel logistics coordination would be an advantage.
• Relevant experience at country level, particularly in development, fragile settings and humanitarian contexts is an asset.

UNICEF's Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships
(2) Demonstrates self-awareness and ethical awareness
(3) Drive to achieve results for impact
(4) Innovates and embraces change
(5) Manages ambiguity and complexity
(6) Thinks and acts strategically
(7) Works collaboratively with others

Familiarize yourself with our competency framework and its different levels.

UNICEF promotes and advocates for the protection of the rights of every child, everywhere, in everything it does and is mandated to support the realization of the rights of every child, including those most disadvantaged, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, minority, or any other status.

UNICEF encourages applications from all qualified candidates, regardless of gender, nationality, religious or ethnic backgrounds, and from people with disabilities, including neurodivergence. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF provides reasonable accommodation throughout the recruitment process. If you require any accommodation, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF. Should you be shortlisted, please get in touch with the recruiter directly to share further details, enabling us to make the necessary arrangements in advance.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, discrimination, fraud, corruption and other forms of serious misconduct.

UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference, safeguarding and background verification checks. These checks may include verification of academic credentials and employment history, screening against relevant United Nations misconduct databases, and requests for misconduct disclosures from current and former employers, professional associations, other relevant organizations and participating organizations under inter-agency safeguarding initiatives, including the Misconduct Disclosure Scheme (MDS), where applicable.

Appointment, selection and continued engagement are subject to the satisfactory completion of all required checks. Selected candidates may be required to provide additional information and consent to enable UNICEF to undertake these checks.Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments are conditional on the selected candidates' willingness to comply with current or future vaccination requirements, should UNICEF mandate it for personnel. Failure to comply with such requirements, where applicable and without a duly approved medical exemption from the relevant UN authority, will result in the cancellation of the selection or may lead to other administrative measures, including separation from service.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF is committed to fostering an inclusive, representative, and welcoming workforce. For this position, eligible and suitable candidates are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (, application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants' bank account information.

Humanitarian action is a cross-cutting priority within UNICEF's Strategic Plan. UNICEF is committed to stay and deliver in humanitarian contexts. Therefore, all staff, at all levels across all functional areas, can be called upon to be deployed to support humanitarian response, contributing to both strengthening resilience of communities and capacity of national authorities.

Visa residence requirements: UNICEF shall not facilitate the issuance of a visa and working authorization for candidates under consideration for positions at the national officer and general service category.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.