Executive Assistant, Newsroom

Politico LLC; Cuiabá; Presencial; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A global newsroom is seeking a highly organized Executive Assistant to provide exceptional support to its leadership team. The ideal candidate will have over 4 years of experience in similar roles, excellent organizational and communication skills, and the ability to handle confidential information. This position is critical in coordinating activities and ensuring effective administrative processes in a fast-paced environment.

Qualificações

• 4+ years as an executive assistant, ideally supporting senior leaders.
• Experience handling confidential information and working closely with executive leadership.
• Strong communication skills across phone, email and in-person interactions.

Responsabilidades

• Manage calendar scheduling, travel arrangements, and expense reports.
• Serve as a key point of contact for newsroom leadership.
• Plan logistics for meetings and internal gatherings.
• Track priorities and timelines to keep leadership organized.

Conhecimentos

Organizational skills

Multitasking

Communication skills

Discretion

Ferramentas

Microsoft Suite

Zoom

Expense systems (Navan)

Descrição da oferta de emprego

POLITICO is in a transformational moment. We are a global newsroom, growing rapidly and focused on driving impact across politics, policy, and power. We are seeking a driven, mission-oriented Executive Assistant to provide exceptional administrative support to our newsroom leadership team in Washington, D.C.

This position offers the opportunity to strengthen administrative systems, support a fast-growing newsroom, and work closely with POLITICO’s top editors and leaders. You’ll gain firsthand insight into how a global newsroom operates and play a meaningful role in its success.

Who You Are

You are a proactive and highly organized professional who thrives in a fast-paced, dynamic environment. You have a strong sense of initiative, exercise sound judgment, and anticipate the needs of leadership before they arise. You excel at managing multiple priorities with calm, precision, and discretion, and you communicate clearly and professionally across teams and stakeholders.

You take pride in creating seamless administrative processes, supporting your colleagues with reliability and flexibility, and contributing to a collaborative, high-performing newsroom culture. You are comfortable navigating complex schedules, coordinating across time zones, and maintaining confidentiality while ensuring leadership can focus on strategic priorities.

What You'll Do

• Expertly manage calendar scheduling, travel arrangements, itineraries, and expense reports for newsroom leaders.
• Serve as a key point of contact between newsroom leadership and internal teams and external partners, ensuring timely and professional communication.
• Plan and coordinate logistics and materials — including data gathering and agendas for weekly leadership meetings, newsroom events, and other internal gatherings.
• Track priorities, timelines, and follow-ups to keep newsroom leadership organized and informed across key initiatives and operations.
• Coordinate across U.S. and European newsrooms to align schedules, communication, and follow-up on shared priorities.
• Occasionally assist with newsroom operations and staff engagement activities, helping to ensure smooth coordination and execution.

What You'll Need

• 4+ years as an executive assistant, ideally supporting senior leaders in a fast-paced environment.
• Excellent organizational and multitasking skills; consistent attention to detail
• Strong communication skills across phone, email and in-person interactions
• Experience handling confidential information and working closely with executive leadership.
• A flexible and positive attitude, good judgement and diplomacy, and the ability to anticipate future needs
• Experience with Microsoft Suite products, Zoom, and expense systems (such as Navan)

We value our people.

Let’s keep in touch. We hope to see your application soon!

About Us

POLITICO illuminates the forces shaping global power. Since 2007, we have delivered intelligence that anticipates tomorrow’s headlines, not reports on yesterday’s news. As politics has increasingly become the defining force of our era, our work has never been more vital.

Cabinet secretaries and Ministers start their mornings with our analysis. CEOs shape strategy around our reporting. Advocacy leaders rely on our insights to move policy. We deliver the straightforward facts and clear-eyed analysis they need to navigate the most complex political landscape of our lifetimes.

Our 1,100+ publishing professionals across the world’s key democratic capitals—Washington, Brussels, London, Paris, Berlin, Sacramento, and New York—form the world’s premier politics and policy newsroom. We tell the story of how power really works by explaining who wields it and how they plan to exercise it, connecting dots others miss and delivering scoops from sources others don’t even know exist.

Innovation has always been a core tenet of our story. At launch, we bet that depth would trump scale, that talent would trump traffic, and that politics would become central to modern life. In 2011, we made another bet and launched POLITICO Pro to help decision‑makers understand the business of government, transforming both how they shape government action and the business of journalism itself.

These bets have made POLITICO the most successful digital news startup of its generation and the indispensable resource for leaders who shape the future. Today, we are a rarity in media: a growing, profitable, and sustainable news organization.

POLITICO is a subsidiary of Axel Springer SE, a family‑owned transatlantic media company headquartered in Berlin and New York. Axel Springer is dedicated to shaping the future of journalism in the free world, believing that a free and informed society is essential to democracy. Learn more about Axel Springer.

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