Executive Assistant - Cotia, Sp

Dsm; Cotia; Híbrido; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A leading company in Cotia, SP is seeking an Executive Assistant to support the regional vice president. This hybrid role includes managing agendas, planning corporate travel, and overseeing administrative tasks. The ideal candidate will have a degree in Business Administration or related field, fluency in English, and good organizational skills. The company values diversity and aims to create an inclusive workplace, ensuring all employees are respected and valued. This position provides a flexible work environment, allowing for personal growth and accountability.

Serviços

Flexible work environment

Growing and supportive culture

Barrier-free communities

Qualificações

• Degree in Business Administration, Economics, Engineering or related field required.
• Advanced English (written and spoken) is essential.
• Spanish language skills are a plus.
• Candidates should have a profile oriented towards continuous development.
• Good organizational skills are necessary.

Responsabilidades

• Assist the vice president, manage agenda and administrative needs.
• Plan corporate travel and manage logistics for international visitors.
• Manage supplier registration and create purchase orders.
• Control costs and manage office supplies.
• Prepare meeting minutes and maintain databases.

Conhecimentos

Advanced English

Good organizational skills

Spanish

Formação académica

Degree in Business Administration, Economics, Engineering or related field

Descrição da oferta de emprego

Job Title : Executive Assistant

City : Cotia, SP

Work Model : Hybrid

Clevel : CL12

As an Executive Assistant you will be responsible for assisting one of our leaders, managing agendas, dealing with the demands of the local team and supervising administrative tasks.

Your skills will contribute to better management of our business, as you will coordinate corporate travel, control costs, among other activities, ensuring perfect logistics and monitoring processes for regional and strategic meetings.

At dsm-firmenich, being a force for good is not optional.

Diversity, Equity & Inclusion is a shared responsibility woven into our daily work, benefiting to our People, Customers & Communities and driving business value.

Equal access to opportunities is a given, belonging is a shared feeling, authenticity is celebrated.

Your key responsibilities

• Assistance of vice president of the region, manage agenda and administrative needs, as well as management of local demands for the entire team and leadership group, manage pending issues; define document routing; type and format documents; prepare invitations and summons, spreadsheets, and graphics; prepare presentations; transcribe texts.
• Corporate travel planner (air / accommodation / transport), scheduling strategic agendas for events, and managing the logistics of international executives / visitors.
• Responsible for third party management, supplier registration, creating purchase orders and good receipt invoices (SRM user)
• Key person for cost control, replenishment of office / general supplies / market products.
• Preparation of minutes at regional and strategic meetings, gathering information, to-do and pending lists, creating, and maintaining an updated database; demand actions, responses, reports; control schedules, deadlines; direct information; monitor processes; reproduce documents.

You Bring

• Degree in Business Administration, Economics, Engineering or related field.
• Advanced English (written and spoken).
• Spanish will be a plus.
• Profile oriented towards continuous development and the acquisition of new knowledge.
• Good organizational skills.

We Bring

• A space to grow by encouraging and supporting curiosity and an open mindset.
• A flexible work environment that empowers people to take accountability for their work and own the outcome.
• Barrier-free communities within our organization where every employee is equally valued and respected - regardless of their background, beliefs, or identity.
• An eagerness to be one team and learn from each other to bring progress to life and create a better future;
• A culture that prioritizes safety and well-being, both physically and mentally.

Equal opportunities commitment

dsm-firmenich is fully dedicated to inclusion because when people feel engaged and empowered, their creativity and innovation drives unprecedented progress.

We aim to build a workplace where opportunity really is equal, so everyone can thrive.

We do not discriminate: (here,) there's a place for everyone with us.

dsm-firmenich is an Equal Opportunity and ...

For us that includes a commitment to ensuring equal employment opportunities for all job applicants and employees.

Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

We are committed to providing reasonable support for disabled applicants in our recruiting process.

Should you need assistance, and are comfortable to share this, please let us know.