Executive Assistant

Corlib; Valinhos; Presencial; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A leading firm in the region is seeking a full-time Executive Assistant to support the Managing Director in Greater Campinas. The successful candidate will handle calendar management, coordinate communications, and make travel arrangements. Required qualifications include fluency in Portuguese and Chinese, along with strong organizational and time-management skills. Previous experience as an Executive Administrative Assistant is essential. This is an on-site position offering a dynamic administrative environment.

Qualificações

• Minimum 02 years of experience as Executive Administrative Assistant.
• Fully capable of translating from Chinese to Portuguese.
• Ability to work independently and handle confidential information.

Responsabilidades

• Manage calendar and schedule for the Managing Director.
• Coordinate meetings and handle communications.
• Make travel and logistics arrangements.
• Prepare documents and reports, maintaining confidentiality.
• Engage with stakeholders and support events and projects.

Conhecimentos

Fluent in Portuguese

Fluent in Chinese

Good proficiency in English

Strong Communication skills

Excellent organizational skills

Time-management skills

Formação académica

Bachelor's degree or equivalent experience

Ferramentas

Microsoft Office Suite

Jira

Lark

Zoho email

Descrição da oferta de emprego

Role Description

This is a full‑time on‑site role for an Executive Assistant to the Managing Director. Located in Greater Campinas, the Executive Assistant will be responsible for providing executive administrative assistance, managing the executive's diary, and offering executive support. The role may also include coordinating meetings, handling communications, and assisting with various administrative tasks to ensure the smooth operation of the Managing Director's schedule and responsibilities.

Key Responsibilities

• calendar & schedule management
• communication coordination (e.g. emails, phone calls, meetings, correspondences, etc)
• travel & logistics arrangements
• meeting coordination & support
• document & report preparation, handling sensitive and confidential information with the highest levels of discretion and confidentiality
• liaison & stakeholder engagement, event and project support
• translating materials and documents (providing language support during meetings, presentation, including simultaneous interpretation)
• overseeing payment control for Facilities & Utilities bills, including consumption accounts for the office and any other locations on behalf of Corlib (e.g., building maintenance, rental agreements, water, electricity, telephone bills, etc)

These key roles & responsibilities are subject to change according to the evolving needs of the company.

Qualifications

• Languages (mandatory): Fluent in Portuguese, Fluent in Chinese, good proficiency in English for professional communication
• Fully capable for translating from Chinese to Portuguese
• Bachelor's degree or equivalent experience in a related field is a plus
• Experience minimum 02 years as Executive Administrative Assistance
• Strong Communication skills
• Excellent organizational and time-management skills
• Proficiency in Microsoft Office Suite and other productivity tools, e.g., Office 365
• Highly desirable: proficiency with tools like Jira, Lark, zoho email, or similar apps
• Ability to work independently and handle confidential information