Executive Assistant

McKinsey & Company, Inc.; São Paulo; Presencial; BRL 60.000 - 90.000; Tempo integral

Resumo da oferta

A leading consulting firm in São Paulo is seeking an Executive Assistant to provide support to Partners and cover during absences. The role involves managing complex travel arrangements, prioritizing a busy inbox, and working with various stakeholders. Ideal candidates should possess a bachelor's degree, proven organizational skills, and a proactive approach. This is a dynamic role that offers extensive networking opportunities within a large, professional environment.

Serviços

Comprehensive benefits package

Continuous learning opportunities

Diverse and inclusive global community

Qualificações

• Experience working at a senior level in a professional environment.
• Proven experience managing complex diaries.
• Ability to develop relationships quickly with diverse individuals.

Responsabilidades

• Provide seamless desk cover for Executive Assistants.
• Manage complex travel arrangements and busy calendars.
• Produce and proofread high-quality documents and presentations.

Conhecimentos

Fluent in English

Initiative and proactive

Strong organizational skills

Ability to handle multiple deadlines and prioritize

Trustworthiness and discretion

Positive attitude and team spirit

Formação académica

Bachelor's degree in secretarial or similar

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Your Growth

You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.

In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.

When you join us, you will have:

• Continuous learning:Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
• A voice that matters:From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
• Global community:With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
• Exceptional benefits:On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well-being for you and your family.

Your Impact

As a Executive Assistant you will provide seamless desk cover for Executive Assistants (EAs), who primarily support Partners within this large professional services organization, during the times when EAs are out of the office for holidays, illness, events, etc. The role is based in São Paulo.

You will work on complex daily management across multiple time zones at a senior level. You will be responsible for the planning and management of complex travel arrangements and itineraries, for very busy diaries, with an awareness of Partner priorities. You will prioritize and navigate a busy inbox, responding in a timely manner. You will produce and proofread high-quality correspondence, documents, packs and presentations, when required. You will be responsible for screening and dealing with calls and correspondence proactively, responsibly and professionally. You will work on developing strong relationships quickly with Partners, EA colleagues and other firm members, as well as liaising with clients, teams and other contacts effectively and efficiently. You may work on ad hoc project work, client events, internal conferences, depending on Partners' needs.

Your work will help the firm in business continuity, by providing support to Partners when the primary assistant is absent.

This is an exciting role within the EA team, offering a wide range of variety and opportunities to build your network whilst gaining knowledge of the firm. Some EAs providing 'relief cover' will remain in this role long term whereas others will move to a fixed desk role (often working with Partners where they provided cover) as the Relief EA team is used as our internal recruiting pool.

Your qualifications and skills

• Bachelor's degree in secretarial or similar
• Experience working at a senior level in a professional, dynamic environment
• Strong working knowledge of Microsoft Office
• Proven organizational skills, with extensive experience of working with complex diaries at a senior level
• Ability to handle multiple deadlines with excellent time management and a real instinct for prioritization
• Capacity to switch between detailed work and the bigger picture in a way that allows to anticipate Partners’ needs
• Initiative, showing a proactive, solutions-orientated approach; ability to hit the ground running; logical problem-solving without instruction, thinking out of the box with an ownership mindset
• Ability to develop relationships quickly, with people at all levels, from a variety of backgrounds
• Positive attitude with a willingness to provide the highest levels of internal and external client service. Ability to work under pressure and with intense workload.
• Trustworthiness, discretion and personal integrity, always maintaining confidentiality
• Strong team spirit with a positive influence on others, demonstrating the ability to work seamlessly with other EAs and consultants in a supportive and collaborative team environment
• Fluent in English