Executive Assistant

Zendesk; São Paulo; Presencial; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A leading customer service tech company is hiring an Executive Assistant for their São Paulo office. This role supports the SVP LATAM with calendar management, travel logistics, and event coordination. Ideal candidates have 2+ years of experience supporting C-level executives, are fluent in English, Spanish, and Brazilian Portuguese, and possess excellent organizational skills. The position offers a hybrid work model with flexibility to work remotely part of the week.

Serviços

Competitive pay

Flexible hours

Parental leave plans

Diversity and inclusion initiatives

Qualificações

• 2+ years supporting C-level executives in a tech/SaaS environment.
• Ability to handle sensitive information discreetly.
• Must work on-site in São Paulo in a hybrid arrangement.

Responsabilidades

• Maintain calendar and daily schedule, fielding requests.
• Handle emails and communications with professionalism.
• Assist with Sales events and meetings logistics.

Conhecimentos

High professionalism

Excellent project management skills

Strong time management skills

Fluent in English

Fluent in Spanish

Fluent in Brazilian Portuguese

Ferramentas

Google Suite

Descrição da oferta de emprego

The Sales organization is looking for a highly motivated and organized Executive Assistant to support SVP LATAM, based in São Paulo, Brazil. You will provide full calendar management, handle travel and meetings logistics, coordinate events and be flexible to assist with all matters that require our SVP's attention.

Responsibilities

• Actively maintain the calendar and daily schedule, fielding and prioritizing requests
• Handle emails and communications, and communicate with both internal and external parties with a high level of professionalism and diplomacy
• Assist with Sales all-hands meetings, QBRs and team meetings
• Confidently own logistics, invites, agenda, slide decks, catering, meeting notes and action items
• Handle all travel and expenses in a dedicated, fiscally alert manner
• Contribute to coordination of Sales events
• Ensure and maintain the confidentiality of all appropriate communications and documents
• Support the Sales leadership team as needed on special projects
• Work with corresponding EA staff to expedite and improve cross-team communication
• Maintain a positive and effective working relationship with all members of the Zendesk team

Qualifications

• 2+ years of proven success supporting C-level executives in a fast moving and high growth tech/SaaS environment ideally
• A deeply high sense of initiative, urgency and ability to thrive in a dynamic, ever-changing environment
• High professionalism, organization and detail-orientation
• The ability to handle sensitive and confidential information discreetly
• Incredible time management skills with demonstrated ability to run multiple contending priorities and to constantly re-prioritize
• Excellent project and event management skills
• Must be able to work on-site in our São Paulo office in a hybrid scheme, plus off-hours availability for questions, meetings, projects and/or errands
• A focus on customer service at all levels
• First-class verbal and written communication skills in English, Spanish and Brazilian Portuguese
• Expert level Google Suite knowledge ideally

Where We Work

Zendesk is not your average tech company. We have all the stuff you’d expect - competitive pay, benefits, appealing offices, snacks, and more. We also have a culture deeply dedicated to enabling conversations and providing appreciative support. We help our staff keep work-life balance, from flexible hours to remote work, to the most dynamic parental leave plans on the market. Our Social Impact team is actively engaged in our community and enables us to invest thousands of hours with local community groups each year. We invest in diversity and inclusion so that our team reflects the diversity of the world around us. We have a whole crew dedicated to ensuring our workplace experience is top notch and welcoming for all.

Hybrid: In this role, our hybrid experience is designed at the team level to give you a rich onsite experience packed with connection, collaboration, learning, and celebration - while also giving you flexibility to work remotely for part of the week. This role must attend our local office for part of the week. The specific in-office schedule is to be determined by the hiring manager.

The intelligent heart of customer experience

Zendesk software was built to bring a sense of calm to the chaotic world of customer service. Today we power billions of conversations with brands you know and love.

As part of our commitment to fairness and transparency, we inform all applicants that artificial intelligence (AI) or automated decision systems may be used to screen or evaluate applications for this position, in accordance with Company guidelines and applicable law.

Zendesk is an equal opportunity employer, and we’re proud of our ongoing efforts to foster global diversity, equity, & inclusion in the workplace. Individuals seeking employment and employees at Zendesk are considered without regard to race, color, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, medical condition, ancestry, disability, military or veteran status, or any other characteristic protected by applicable law. We are an AA/EEO/Veterans/Disabled employer. If you are based in the United States and would like more information about your EEO rights under the law, please click here.

Zendesk endeavors to make reasonable accommodations for applicants with disabilities and disabled veterans pursuant to applicable federal and state law. If you are an individual with a disability and require a reasonable accommodation to submit this application, complete any pre-employment testing, or otherwise participate in the employee selection process, please send an e-mail to [e-mail] with your specific accommodation request.