Executive Assistant

Momentive; Itatiba; Presencial; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A leading advanced materials company in São Paulo, Brazil is seeking an Executive Assistant to provide comprehensive administrative and operational support. The role involves managing visitor logistics, supporting the sales team with expense reporting, and overseeing office improvements. Ideal candidates possess a Bachelor’s degree in Administration, advanced English skills, and are highly organized. Join our team to contribute to meaningful solutions in a vibrant work environment.

Serviços

Competitive total rewards

Development programs

Inclusive culture

Qualificações

• Highly organized, detail-oriented, capable of managing multiple priorities.
• Ability to work independently and collaboratively.
• Good skills in digital literacy and research.

Responsabilidades

• Manage visitor logistics including accommodations and transportation.
• Provide administrative support to the sales team.
• Coordinate internal and external meetings effectively.

Conhecimentos

Advanced English Level

Microsoft Office

Time management

Event planning

Data management

Formação académica

Bachelor’s degree in Administration or related field

Ferramentas

SAP

Descrição da oferta de emprego

Job Title:

Executive Assistant

Summary:

This role provides comprehensive administrative and operational support to ensure smooth office management and effective coordination of internal and external activities. Key responsibilities include managing visitor logistics (transportation, accommodations, and reservations), overseeing office improvements, and supporting the sales team with expense reporting and Concur processes. The position also handles purchase requisitions, supplier registration, and contract management, while coordinating meetings with industry associations and internal stakeholders.

Responsibilities

General

• Manage the entire visitor and client visit process, including transportation, hotel accommodations, and restaurant reservations.
• Oversee office improvement initiatives by identifying needs and recommending solutions.
• Provide administrative support to the Sales team, including expense reporting and Concur system assistance.
• Coordinate the ordering and distribution of business cards, including purchase requisitions and receipt tracking.
• Handle driver scheduling and payment processing for visitor transportation. Prepare and issue visa letters for visitors as required.
• Deliver high-level administrative support to the LAM Regional Leader.
• Organize and coordinate internal and external meetings, ensuring all logistics are managed effectively.
• Effective participation in meetings outside the company to coordinate and make sure that everything works well.
• Manage the corporate vehicles fine process, including tracking, payment, and compliance.

Specific Admin Support

• Process purchase requisitions in SAP accurately and in a timely manner.
• Supplier registration (MIGO).
• Responsible to coordinate meetings with Associations such as: Abiquim, Abicol, IBI, Afeal.
• Post Office payments.
• Registry Office payments.
• Carriers’ payments.
• Oversee contract management through DocuSign or physical documentation, maintaining proper records.

Specific Commercial Area Support

• Manage registration and updates of payment terms for the Construction Segment.
• Handle customer registration processes for the Construction Segment, ensuring data accuracy and compliance.

Qualifications

Required Qualifications

• Bachelor’s degree in Administration or related field.
• Advanced English Level.
• Digital literacy and research skills, including the ability to analyze the reliability of information.
• Good Skills with Microsoft Office.
• Data management and entry skills, including the ability to maintain and improve filing systems.
• Written communication skills.
• Time management and flexibility.
• Highly organized, detail-oriented, and capable of managing multiple priorities in a dynamic environment.
• Event planning and coordination.
• Ability to work well independently and in collaboration with others.

Preferred Qualifications

• Very organized with files and physical information.
• Supply management and inventory control.
• Proactive approach to problem-solving and process improvement.
• SAP.

What We Offer:

At Momentive, we value your well–being and offer competitive total rewards and development programs. Our inclusive culture fosters a strong sense of belonging and provides diverse career opportunities to help you unleash your full potential. Together, through innovative problem–solving and collaboration, we strive to create sustainable solutions that make a meaningful impact. Join our Momentive team to open a bright future. #BePartoftheSolution

About Us:

Momentive is a premier global advanced materials company with a cutting‑edge focus on silicones and specialty products. We deliver solutions designed to help propel our customer’s products forward—products that have a profound impact on all aspects of life, around the clock and from living rooms to outer space. With every innovation, Momentive creates a more sustainable future. Our vast product portfolio is made up of advanced silicones and specialty solutions that play an essential role in driving performance across a multitude of industries, including agriculture, automotive, aerospace, electronics, energy, healthcare, personal care, consumer products, building and construction, and more.

Momentive believes a diverse workforce empowers our people, strengthens our business, and contributes to a sustainable world. We are proud to be an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any characteristic protected by law.

To be considered for this position, candidates are required to submit an application for employment and be of legal working age as defined by local law. An offer may be conditioned upon the successful completion of pre‑employment conditions, as applicable, and subject to applicable laws and regulations.

Note to third parties:

Momentive is not seeking or accepting any unsolicited assistance from search and selection firms or employment agencies at this time.