Executive Administrator

Bebeeadministrative; Teletrabalho; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A renowned administrative services provider is seeking an experienced Administrative Support Specialist based in Porto Alegre, Brazil. You will manage calendars, organize emails, and provide customer service support through various channels. The role requires excellent communication skills in both English and Portuguese, alongside strong organizational abilities and a commitment to maintaining confidentiality. A minimum of 1 year of experience and a related degree are required.

Qualificações

• At least 1 year of related experience.
• Excellent written and verbal communication skills in English.
• Ability to excel in a fast-paced environment.
• Meticulous attention to detail.
• Commitment to confidentiality.

Responsabilidades

• Organize schedules, book meetings, and keep calendars up to date.
• Review, prioritize, and organize emails professionally.
• Monitor tasks and deadlines using project management tools.
• Prepare reports and take meeting notes.
• Communicate with clients and teams via email, chat, and phone.

Conhecimentos

Excellent communication skills

Strong organizational abilities

Attention to detail

Team collaboration

Formação académica

Related degree

Ferramentas

Google Workspace

WhatsApp

Asana

Miro

Canva

Descrição da oferta de emprego

Administrative Support SpecialistAs a skilled Administrative Support Specialist, you will provide exceptional support to clients in the US by managing calendars, organizing emails, tracking tasks, and maintaining documentation.

You will also offer customer service support via email, chat, or phone as needed, while gathering information and summarizing findings when required.Responsibilities : Calendar Management : Organize schedules, book meetings, and keep calendars up to date.Email Management : Review, prioritize, and organize emails professionally.Task Tracking : Monitor tasks and deadlines using project management tools.Documentation : Prepare reports, take meeting notes, and maintain organized digital files.Customer Support : Communicate with clients and teams via email, chat, and phone as needed.Research Assistance : Support with gathering information and summarizing findings when required.General Administration : Assist with ad-hoc administrative and support tasks as assigned.Requirements : At least 1 year of related experience and / or a related degree.Excellent written and verbal communication skills in English.Ability to excel in a fast-paced environment.Strong organizational abilities.Meticulous attention to detail.Collaborative team spirit.Commitment to confidentiality.A quiet, private workspace.Age requirement : at least 21 years old.Software and Tools : Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, etc.)WhatsAppAsanaMiroCanvaAI tools (flexible)Open to other tools as neededLanguages : English mandatoryPortuguese mandatory