Coordinator, Government and Host City Management

Fédération Internationale de Football Association; Rio de Janeiro; Presencial; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

An international sport organization based in Brazil is seeking a Coordinator for Government and Host City Management. This role involves providing comprehensive administrative and operational support, managing agendas, and ensuring effective communication with public stakeholders. The ideal candidate will have a Bachelor’s degree and be fluent in English and Portuguese. Experience in high-level administrative coordination and familiarity with organizational tools is essential.

Qualificações

• Minimum of 3 years of administrative support experience in complex organizational environments.
• Fluent in English and Portuguese, both spoken and written.
• Experience in project management or office management preferred.

Responsabilidades

• Organize and maintain official letters and documentation related to government and host cities.
• Manage agendas, meetings, and logistical arrangements with public stakeholders.
• Coordinate with ministries and city halls for operational issues and information exchanges.

Conhecimentos

Advanced proficiency in Office Suite

Organizational skills

Proactive problem-solving

Clear communication

Formação académica

Bachelor’s degree in International Relations

Ferramentas

PowerPoint

Excel

Word

Descrição da oferta de emprego

Coordinator, Government and Host City Management

Department: Government Engagement & Stakeholder Relations

Employment Type: Fixed Term - Full Time

Location: Brazil

Description

FIFA has established a Local FIFA Subsidiary in Brazil to work together with FIFA Zurich to deliver the biggest women’s sporting event in the world, the FIFA Women’s World Cup 2027™ (“FWWC2027”) that for the first time ever, is hosted in South America in Brazil. Now is your time to be part of the workforce that is creating this unique and unforgettable experience.

Please submit your CV in English, as it will be reviewed by an international team.

THE POSITION

The Coordinator of Government Relations and Host City Management provides administrative, organizational, and operational support to the Manager and Head of the area, ensuring structure, information organization, and adequate preparation for institutional interactions with public authorities and government partners at the federal, state, and municipal levels.

As the focal point for organization and follow‑up, this professional supports the transformation of strategic demands into structured materials, organized agendas, and systematic follow‑up, helping the area's leadership to focus its efforts on institutional coordination, decision‑making, and diplomatic relations.

KEY RESPONSIBILITIES

1. Administrative, Documentary, and Information Support
   • Document management: Organize, catalog, and keep digital (and physical, when applicable) files of official letters, letters, contracts, minutes, reports, and communications related to governments and host cities up to date.
   • Flow and deadline control: Monitor the status, follow‑up, and response deadlines for official letters, requests, and internal and external demands, ensuring visibility for leadership.
   • Preparation of materials: Prepare initial drafts, structure content, and format presentations, progress reports, tables, and executive summaries, under the guidance of Management.
2. Organization of Agendas, Meetings, and Logistics
   • Institutional agenda management: Plan and coordinate meetings, technical visits, and workshops with public stakeholders, including invitations, reservations, and prior alignments.
   • Preparation of meetings: Compile agendas, participant lists, pre-reading documents, and support materials for leadership.
   • Minutes and follow‑up: Write meeting minutes in a clear and objective manner and follow up on the implementation of agreed actions, reporting on progress and pending issues.
3. Operational Liaison and Strategy Support
   • Operational point of contact: Act as the first point of contact with technical and administrative teams from ministries, secretariats, and city halls for operational issues and routine information exchanges.
   • Strategy support: Collect, organize, and systematize data and information to support technical notes, analyses, and institutional positions prepared by Management.
   • Contract monitoring: Update reports, spreadsheets, and instruments for monitoring the commitments set forth in the Host City Contracts, signaling risks, gaps, and critical deadlines.

YOUR PROFILE

Education

• Bachelor’s degree in International Relations, Business Administration, Communication, Law, or related areas of the Humanities and Social Sciences.

Experience

• Proven experience in high-level administrative support, coordination, project management, executive secretarial or office management functions, preferably in institutional, governmental or corporate environments with high organizational complexity.

Technical Skills

• Advanced proficiency in Office Suite (especially PowerPoint, Excel, and Word).
• Ability to produce, review, and format documents and presentations with agility and precision.

Behavioral Competencies

• Organization and method: Ability to structure processes, prioritize demands, and perform tasks efficiently.
• Proactivity: Anticipation of management and head needs, with a focus on solutions.
• Attention to detail: Rigorous with quality, consistency of information, and meeting deadlines.
• Institutional communication: Clear oral and written communication, with tone and language appropriate to the institutional environment.

Differential

• Previous experience in large events or organizations with an international interface (FIFA, Local Organizing Committees, IOC, etc.).
• Familiarity with management and collaboration tools (SharePoint, Teams, Google Drive, WeTrack, or similar)

Requirements

• Right to work in Brazil.
• Fluent in English (spoken and written)
• Fluent in Portuguese (spoken and written)
• Must be based in Rio de Janeiro or able to relocate to Rio de Janeiro independently.