Coordenador Executivo

Unspecified; São Paulo; Teletrabalho; BRL 160.000 - 200.000; Tempo integral

Resumo da oferta

A leading environmental organization in Brazil is looking for an Executive Assistant to provide crucial administrative support to senior directors. The role involves travel arrangements, calendar management, and communication across teams. Candidates should be fluent in English and Spanish, possess strong organizational skills, and have a Bachelor's degree. A flexible work environment is offered, along with competitive benefits.

Serviços

Health care benefits

Retirement benefits

Flexible work environment

Qualificações

• 4 years' experience or equivalent combination required.
• Multilingual skills and cross-cultural experiences appreciated.
• Experience managing confidential information necessary.

Responsabilidades

• Provide direct administrative support to senior staff.
• Manage domestic and international travel arrangements.
• Coordinate logistics for meetings and special events.

Conhecimentos

Fluency in English

Fluency in Spanish

Experience in business writing

Strong organization skills

Ability to learn new software quickly

Good at building relationships

Formação académica

Bachelor's degree

Ferramentas

Smartsheet

Hub

Box

Microsoft Teams

Descrição da oferta de emprego

This position is located in Brazil, with home office regime.

What We Can Achieve Together

The Executive Assistant, Brazil will provide direct administrative support to two staff senior members at the Brazil Business Unit: the Brazil Executive Director and the Conservation Senior Director, and may also support other senior regional staff.

Responsibilities include a variety of administrative tasks such as domestic and international travel arrangements, calendar management, phone calls, drafting correspondence, processing expenses, and scheduling and coordinating logistics of meetings and special events. They will use available systems and resources to maintain, track and research data, and produce and review reports for supervisors. They will provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures. They will provide targeted training related to the needs of the Director. They will implement processes and practices to improve effectiveness. The Executive Assistant in Brazil will coordinate activities with multiple variables, setting realistic deadlines and managing the timeline. They will communicate on behalf of the supervisor with staff across the Conservancy, as well as with donors, vendors, and business relations. They will effectively communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow. They will perform administrative functions for the program, as required, and perform direct supervision of one or more staff.

The Executive Assistant in Brazil will also serve as back-up for other Assistants in the region for certain activities in case of any type of leave.

Some duties are highly confidential and the candidate chosen will need to acquire strong knowledge of the Nature Conservancy’s policies, procedures and operations. The candidate must also be a good communicator and team player who can be firm but diplomatic and polite in representing the Directors’ requirements to other staff and programs.

Use the Nature Conservancy’s code of conduct and competencies as a baseline to conduct actions and to be an example for others.

This position may require travel and flexible hours as needed.

The work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

What You’ll Bring

• Bachelor’s degree and 4 years’ experience or equivalent combination.
• Experience generating reports and interpreting data.
• Very quick to learn new software and very competent in collaboration tools (e.g., Smartsheet, Hub, Box, Microsoft Teams, others).
• Experience in business writing, editing, and proofreading, i.e., ability to summarize and convey key messages.
• Experience organizing time and managing diverse activities to meet deadlines.
• Experience working across teams and communicating with a wide range of people.
• Good at building relationships, genuinely interested in people.
• Experience in remote working and managing confidential information.
• Fluency in English and Spanish.

Qualifications

• Multilingual skills and cross-cultural experiences are appreciated.
• Ability to analyze information for coordinating and planning activities and solving problems.
• Ability to use existing technology to achieve desired results.
• Experience interpreting guidelines to achieve desired results.
• Experience working with a board of directors, donors, volunteers, the public, and/or all levels of staff.
• Strong organization skills, accuracy, and attention to detail.

Who We Are

The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, including a commitment to diversity and respect for people, communities, and cultures. We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military or protected veteran status, or other status protected by law.

The successful applicant must meet the requirements of the Nature Conservancy’s background screening process. We are committed to offering accommodations for qualified individuals with disabilities. If you need assistance or an accommodation due to a disability, please note that you can request accommodation in your application.

What We Bring

The Nature Conservancy has been protecting lands and waters since 1951. Through grassroots action, we work to create a world in which people and nature thrive. We offer competitive and comprehensive benefits packages tailored to the individual countries where we work, including health care benefits, retirement benefits, parental leave, paid time off, life insurance, disability coverage, and an employee assistance program. We’re proud to offer a flexible work environment that supports the health and well-being of our people.

The Nature Conservancy is an equal opportunity employer. We value diversity in our workforce and encourage applicants from all backgrounds. We are committed to diversity and inclusion as part of our mission. The Nature Conservancy is committed to background screening as part of the selection process.

We encourage applicants to apply and contribute to our mission.

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