Ceo Assistant / Executive Assistant

Rmaish; Teletrabalho; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A growing international company seeks a remote Executive Assistant to support the CEO in administrative tasks. Responsibilities include coordinating operations, managing information flow, and scheduling meetings. The ideal candidate will be well-organized, possess excellent communication skills, and have a Bachelor's degree in a related field. This role demands discretion and the ability to multitask in a fast-paced environment, ensuring effective support for executives.

Qualificações

• Work experience as a CEO Assistant or Executive Assistant.
• Excellent project management skills.
• Proficient in MS Office and Google Suite.

Responsabilidades

• Coordinate operations between departments to meet company standards.
• Perform various administrative tasks for the CEO.
• Manage information flow and executives' calendars.

Conhecimentos

Project management

MS Office Suite

Google Suite

Organizational skills

Time management

Interpersonal skills

Problem-solving

Decision making

Verbal communication

Written communication

Formação académica

Bachelor's degree in Business Administration or related fields

Descrição da oferta de emprego

Overview

American Industry

The CEO Assistant / Executive Assistant assists the CEO.

He provides both Managers with information of all the departments.

Responsibilities

• An Executive Assistant is responsible for keeping a perfect coordination between all departments and controlling their operation with regards to the company's standards, revenues and controlling costs;
• We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's CEO;
• Acting as the point of contact among executives, employees, clients and other external partners;
• Managing information flow in a timely and accurate manner;
• Managing executives' calendars and set up meetings;
• Make travel and accommodation arrangements;
• Rack daily expenses and prepare weekly, monthly or quarterly reports;
• Oversee the performance of other clerical staff;
• Act as an office manager by keeping up with office supply inventory;
• Take minutes during meetings;
• Screen and direct phone calls and distribute correspondence;
• Preparing financial statements and handling basic bookkeeping tasks;
• Filing and retrieving corporate records, documents, and reports;
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives;
• Helping prepare for meetings;
• Greeting visitors and deciding if they should be able to meet with executives;
• Using various software, including word processing, spreadsheets, databases, and presentation software;
• Monitor the evolution of projects;

Remote Location

REMOTE

Qualifications

• Work experience as an CEO Assistant / Executive Assistant, or similar role;
• Excellent project management;
• Excellent MS Office Suite knowledge;
• Excellent Google Suite knowledge;
• Outstanding organizational and time management skills;
• Discretion and confidentiality;
• Strong organizational skills and ability to multitask;
• Problem‑solving and decision making;
• Interpersonal skills;
• Ability to organize a daily workload by priorities;
• Must be able to meet deadlines in a fast‑paced quickly changing environment;
• A proactive approach to problem‑solving with strong decision‑making skills;
• Professional level verbal and written communications skills;
• Bachelor's degree in Business Administration or related fields;

Key Skills

• Strong leadership and people management skills;
• Dynamic personality and creative mindset;
• Experience with project management;
• Full proficiency in English;

Location

Live in Brazil.