Assistente de Cerimonial e Eventos

UN Atlas; Brasília; Hybrid; BRL 40,000 - 65,000; Full time

Job summary

United Nations Development Programme (UNDP) in Brazil is seeking an Assistant for Ceremonial and Events to provide administrative and operational support for the Justiça 4.0 and Justiça [+Segura] programs, coordinating with CNJ and UNDP teams. The role is home-based in Brazil with potential nationwide travel for in‑person coverage of events; proficiency in MS Office and document control is required.

Responsibilities include organizing event logistics, travel documents, procurement support, and

Qualifications

• Minimum of 5 years of experience organizing events with a High School Diploma; or minimum 2 years with a university degree.
• Experience in logistics support, managing participants and authorities, document preparation, and post-event follow-up.
• Experience with public sector entities, particularly in the justice area, is desirable.

Responsibilities

• Provide logistical and operational support for events and ceremonies, including administrative assistance for partner tribunals and CNJ’s Ceremonial and Events Secretariat.
• Organize and control operational and travel documents, assisting with event execution plans, travel requests, and post-event documentation.
• Offer administrative support for meetings, including scheduling, virtual/in-person logistics, and distribution of meeting minutes.
• Assist with procurement, contracting, and mission logistics, including vendor prospecting and compliance with UNDP acquisition guidelines.
• Support accountability by clarifying procedures, organizing expense documentation, and assisting with payment processes.
• Conduct on-site monitoring and provide immediate support during institutional events, ensuring timely resolution of demands.
• Maintain organized physical and digital project archives and provide technical information for communication and knowledge management.

Skills

Event logistics

Administrative support

Documentation control

Travel coordination

MS Office 365

Public sector engagement

Education

High School Diploma

University degree

Tools

MS Office 365

Job description

Work arrangement Remote / Home-based

Organizational Context

The United Nations Development Programme (UNDP) partners with the National Council of Justice (CNJ) on two strategic initiatives: Justiça 4.0, focused on digital transformation of the justice system, and Justiça [+Segura], enhancing cybersecurity. This role supports these programs, operating remotely under UNDP's Project Management Unit, in close coordination with CNJ.

Job Purpose

The Assistant for Ceremonial and Events will provide crucial administrative and operational support for the implementation of the Justiça 4.0 and Justiça [+Segura] programs. This role ensures the quality and efficiency of event logistics, administrative processes, and operational outcomes. The position requires close collaboration with both CNJ and UNDP teams to guarantee operational excellence, synergy, and achievement of agreed-upon results. The role is home-based in Brazil, with potential for national travel for in‑person event coverage.

Responsibilities

Provide logistical and operational support for events and ceremonies, including administrative assistance for partner tribunals and collaboration with the CNJ's Ceremonial and Events Secretariat. Organize and control operational and travel documents, assisting with event execution plans, travel requests, and post‑event documentation. Offer administrative support for meetings, including scheduling, virtual/in‑person logistics, and distribution of meeting minutes. Assist with procurement, contracting, and mission logistics, including vendor prospecting and compliance with UNDP acquisition guidelines. Support the accountability process by clarifying procedures, organizing expense documentation, and assisting with payment processes. Conduct on‑site monitoring and provide immediate support during institutional events, ensuring timely resolution of demands. Maintain organized physical and digital project archives and provide technical information for communication and knowledge management.

Work Experience

Minimum of 5 years of professional experience in organizing/executing events and ceremonial activities (with a High School Diploma), or a minimum of 2 years (with a university degree). Experience should include logistics support, managing participants and authorities, document preparation, and operational event follow‑up. Experience working with public sector entities, particularly in the justice area, is highly desirable.

Skills

Proficiency in MS Office 365. Experience in event organization, logistics, administrative support, document control, and travel support. Familiarity with public sector engagement, especially in justice‑related initiatives. Experience with institutional ceremonial and protocol is a plus. Ability to manage information, produce reports, and support financial accountability processes.

Languages

Required Not informed

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