Administrative Assistant

Virtual Latinos; Teletrabalho; BRL 20.000 - 80.000; Tempo parcial

Resumo da oferta

A virtual assistance company is looking for an Administrative Assistant to provide essential support in a dynamic environment. The role involves calendar management, email organization, and task tracking. Candidates should have excellent communication skills in both English and Portuguese and must be detail-oriented, collaborative, and possess strong organizational abilities. A quiet workspace is also required. This position is part-time, operating within U.S. time zones.

Qualificações

• Must be 21 years old.
• Quiet and private workspace required.
• Commitment to confidentiality is essential.

Responsabilidades

• Organize schedules, book meetings, and keep calendars up to date.
• Review, prioritize, and organize emails professionally.
• Monitor tasks and deadlines using project management tools.
• Prepare reports, take meeting notes, and maintain organized digital files.
• Communicate with clients and teams via email, chat, and phone.
• Support with gathering information and summarizing findings.

Conhecimentos

Excellent written and verbal communication skills in English

Strong organizational abilities

Ability to excel in a fast-paced environment

Meticulous attention to detail

Collaborative team spirit

Formação académica

1 year of related experience and/or a related degree

Ferramentas

Google Workspace

Asana

WhatsApp

Miro

Canva

Descrição da oferta de emprego

Job Title

Administrative Assistant

Pay Rates

Part‑Time Monthly Rates: $800 – $1,280 (20 hours per week)

Full‑Time Monthly Rates: $1,600 – $2,560 (40 hours per week)

Hourly rate range: $10 – $16 depending on experience. Rates are non‑negotiable.

Work Schedule

Schedules vary by client and will be in U.S. time zone. All clients are in the U.S. and schedules are based on the client’s requested schedule.

Job Summary

The Administrative Assistant will provide administrative and customer service support, coordinate schedules, maintain communication with internal and external teams, and manage tasks in a dynamic environment.

Job Tasks

• Calendar Management: Organize schedules, book meetings, and keep calendars up to date.
• Email Management: Review, prioritize, and organize emails professionally.
• Task Tracking: Monitor tasks and deadlines using project management tools.
• Documentation: Prepare reports, take meeting notes, and maintain organized digital files.
• Customer Support: Communicate with clients and teams via email, chat, and phone as needed.
• Research Assistance: Support with gathering information and summarizing findings when required.
• General Admin: Assist with ad‑hoc administrative and support tasks as assigned.

Qualifications

• 1 year of related experience and/or a related degree.
• Excellent written and verbal communication skills in English.
• Ability to excel in a fast‑paced environment.
• Strong organizational abilities.
• Meticulous attention to detail.
• Collaborative team spirit.
• Commitment to confidentiality.
• A quiet, private workspace.
• Must be at least 21 years old.

Software

• Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, etc.)
• WhatsApp
• Asana
• Miro
• Canva
• AI tools (flexible)
• Open to other tools as needed

Languages

• English (mandatory)
• Portuguese (mandatory)

Next Steps

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• We will reach out and send you a form to send in your full application.
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