Administrative Assistant

Virtual Latinos; Teletrabalho; BRL 20.000 - 80.000; Tempo parcial

Resumo da oferta

A remote administrative services provider seeks an Administrative Assistant to provide customer service support and manage tasks. The ideal candidate will excel in a fast-paced environment, have strong organizational skills, and good experience with tools like Google Workspace and Asana. Candidates must possess excellent communication abilities in English and Portuguese, and must be at least 21 years old. This role works closely with clients based in the U.S. and requires effective task management and documentation skills.

Qualificações

• 1 year of related experience and/or a related degree.
• Excellent written and verbal communication skills in English.
• Ability to excel in a fast‑paced environment.
• Strong organizational abilities.
• Meticulous attention to detail.
• Collaborative team spirit.
• Commitment to confidentiality.
• A quiet, private workspace.
• Must be at least 21 years old.

Responsabilidades

• Organize schedules, book meetings, and keep calendars up to date.
• Review, prioritize, and organize emails professionally.
• Monitor tasks and deadlines using project management tools.
• Prepare reports, take meeting notes, and maintain organized digital files.
• Communicate with clients and teams via email, chat, and phone as needed.
• Support with gathering information and summarizing findings when required.
• Assist with ad‑hoc administrative and support tasks as assigned.

Conhecimentos

Excellent written and verbal communication skills in English

Organizational abilities

Attention to detail

Ability to excel in a fast‑paced environment

Collaborative team spirit

Formação académica

1 year of related experience and/or a related degree

Ferramentas

Google Workspace

WhatsApp

Asana

Miro

Canva

AI tools

Descrição da oferta de emprego

Job Title

Administrative Assistant

Pay Rates

Part‑Time Monthly Rates: $800 – $1,280 (20 hours per week)

Full‑Time Monthly Rates: $1,600 – $2,560 (40 hours per week)

Hourly rate range: $10 – $16 depending on experience. Rates are non‑negotiable.

Work Schedule

Schedules vary by client and will be in U.S. time zone. All clients are in the U.S. and schedules are based on the client’s requested schedule.

Job Summary

The Administrative Assistant will provide administrative and customer service support, coordinate schedules, maintain communication with internal and external teams, and manage tasks in a dynamic environment.

Job Tasks

• Calendar Management: Organize schedules, book meetings, and keep calendars up to date.
• Email Management: Review, prioritize, and organize emails professionally.
• Task Tracking: Monitor tasks and deadlines using project management tools.
• Documentation: Prepare reports, take meeting notes, and maintain organized digital files.
• Customer Support: Communicate with clients and teams via email, chat, and phone as needed.
• Research Assistance: Support with gathering information and summarizing findings when required.
• General Admin: Assist with ad‑hoc administrative and support tasks as assigned.

Qualifications

• 1 year of related experience and/or a related degree.
• Excellent written and verbal communication skills in English.
• Ability to excel in a fast‑paced environment.
• Strong organizational abilities.
• Meticulous attention to detail.
• Collaborative team spirit.
• Commitment to confidentiality.
• A quiet, private workspace.
• Must be at least 21 years old.

Software

• Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, etc.)
• WhatsApp
• Asana
• Miro
• Canva
• AI tools (flexible)
• Open to other tools as needed

Languages

• English (mandatory)
• Portuguese (mandatory)

Next Steps

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