Accounting Operations Coordinator

Accommodations Plus International; São Paulo; Presencial; BRL 60.000 - 80.000; Tempo integral

Resumo da oferta

A leading accommodations solutions provider is seeking an Accounting Operations Specialist in São Paulo. You will support the Manager of Accounting Operations by overseeing the billing team, ensuring compliance with contractual rules, and maintaining high performance. Candidates should have 3+ years of accounting experience and be fluent in Portuguese and Spanish. This position operates in a professional office environment and requires advanced Excel skills.

Qualificações

• Minimum 3 years of proven accounting experience.
• Proficiency in NetSuite is a plus.
• Advanced Excel skills required.

Responsabilidades

• Oversee the offshore team and ensure high performance.
• Conduct regular one-on-ones and performance reviews.
• Engage in client-focused communication with partners.
• Audit invoices for adherence to contractual rules.

Conhecimentos

Accounting experience

Proficiency in NetSuite

Advanced MS Office Skills

Fluent Portuguese

Fluent Spanish

Formação académica

Degree in Accounting or Finance

Descrição da oferta de emprego

Summary

We are seeking a detail-oriented and proactive Accounting Operations Specialist to join our team. In this role, you will play a crucial part in supporting the Manager, Accounting Operations, by overseeing the Brazil Team which consists of approximately 6 billing specialists in ensuring the accuracy and compliance of contractual/non-contractual rules within our organization. This includes, but is not limited to, performing a variety of routine functions in accordance with standard procedures in general accounting, accounts payable, accounts receivable, and related financial areas.

Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assist the Manager in overseeing the offshore team, ensuring high performance and adherence to processes.
• Conduct regular one-on-ones, group training sessions, and performance reviews for the onshore team.
• Provide guidance, mentoring, and support to team members to achieve individual and team goals.
• Engage in client focused communication with airline and hotel partners to facilitate billing process.
• Ensure accurate representation of contractual rules in both contract status and the system.
• Conduct thorough audits of invoices to ensure adherence to contractual rules.
• Analyze reservations on a case-by-case basis, review associated documents, and validate invoice calculations using Excel.
• Provide comprehensive training sessions to new hotels and reinforce training for existing hotels.
• Extend support during the first invoice submission to facilitate correct invoicing and timely payment receipt.

Required Skills, Education and Experience

• Minimum 3 years of proven accounting experience
• Proficiency in NetSuite is a plus
• Advanced MS Office Skills required, including advanced Excel formulas
• Degree in Accounting or Finance
• Fluent Portuguese and Spanish Required

Who We Are

API is the global leader for crew accommodation solutions, and we are changing the way businesses manage travel. Our technology platform streamlines the entire crew planning process, making day-to-day operations more efficient and elevating the crew layover experience. API’s proprietary technology, mobile solutions and our experienced team are positioned to offer our clients a complete, end-to-end platform that integrates seamlessly into their process. We are looking for dynamic, creative, and tech savvy individuals to join our team. If you are passionate about hard work, providing impeccable service, technology, and solutions to our clients then API may be a great fit for you!

Other Duties

Duties, responsibilities and activities may change at any time according to business needs.

The performance of additional responsibilities if you are designated as a Data Protection Champion (DPC), Senior Information Risk Owner (SIRO) or Information Assurance Accounting Officer (IAAO).

Work Environment

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms.

AAP/EEO Statement

Accommodations Plus International is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.