Sales Administration Officer (Moroccan Nationals)

Yokogawa; Muharraq; On-site; BHD 14,000 - 17,500; Full time

Job summary

A leading industrial automation firm is seeking a candidate to manage business and sales activities while providing exceptional administrative support to the sales team. The ideal candidate has 3-5 years of relevant experience, with strong communication skills in English, French, and Arabic. This role is focused on driving organizational success through seamless coordination and effective communication.

Qualifications

• Minimum 3 to 5 years relevant experience working in a similar role preferably in corporate sector.
• Nationality - Moroccan national preferred.
• Gender - Female preferred.

Responsibilities

• Manage and coordinate all Business, Sales and Office activities.
• Provide administrative support to the sales department.
• Assist in the preparation, review, and administration of sales contracts.

Skills

Communication skills in English

Communication skills in French

Communication skills in Arabic

Education

Graduate in business / commercial stream or similar

Job description

Not just a job, but a career

About Yokogawa

Yokogawa, award winner for ‘Best Asset Monitoring Technology’ and ‘Best Digital Twin Technology’ at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries.

Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.

About The Team

Our 18,000 employees work in over 60 countries with one corporate mission, to "co-innovate tomorrow". We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do.

Job Summary

To manage and coordinate all Business, Sales and Office activities, ensuring seamless communication and support for sales teams and clients. Committed to delivering exceptional service, streamlining processes, and fostering a collaborative environment to drive organizational success.

Business Tasks

• Provide general administrative support to the sales department, including scheduling appointments, managing correspondence, and organizing files.
• Use CRM data to support sales strategies and improve customer engagement.
• Maintain and update CRM systems to ensure accurate and up-to-date customer information.
• Provide ongoing support and training to ensure that the sales team is equipped with the necessary tools and knowledge.
• Translate RFQs into English.
• Draft expression of interest letter and compile the administrative file for each opportunity (document signing).
• Draft contracts, including compiling comment lists, and address deviations (to be finalized by opportunity managers).
• Assist in the preparation, review, and administration of sales contracts and agreements.
• Organize documents and send the technical portion to the relevant team.
• Manage Cosumar's ARIBA system.
• Search for opportunities on the OCP portal.
• Assist the sales team with administrative tasks, including preparing sales reports, maintaining customer databases, and managing sales documentation.
• Coordinate and schedule sales meetings, presentations, and events.
• Create opportunities on Yoda and grant access to responsible personnel (read/write).
• Prepare via Yoda (Yokogawa internal system) sales reports and performance metrics for sales review.

Administrative Tasks

• Handle office tasks such as ordering supplies, managing calendars, and coordinating travel arrangements.
• Pay office bills (water, electricity, internet, cleaning, etc.).
• Manage the cash register file.
• Coordinate office invoices with the accountant and provide the invoice file to them.
• Prepare invitation letters.
• Provide support to visitors.

Qualifications

• Graduate in business / commercial stream or similar.
• Minimum 3 to 5 years relevant experience working in a similar role preferably in corporate (manufacturing / trading / service) sector with good communication skills in English / French and Arabic.
• Nationality – Moroccan national preferred.
• Gender – Female preferred.
• Location – Casablanca office - Morocco.

Equal Opportunity

Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture. We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status. We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances. Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.

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