Executive Assistant to the President

American University of Bahrain (AUBH); Riffa2; On-site; BHD 14,000 - 17,500; Full time

Job summary

A leading academic institution in Bahrain is seeking an Executive Assistant to provide high-level administrative support to the President's office. Responsibilities include managing communications, schedules, and travel arrangements while ensuring efficient operations. The ideal candidate should have a Bachelor's degree, five years of relevant experience, and strong communication skills in Arabic and English. This role offers a dynamic environment with the opportunity to engage with various stakeholders.

Qualifications

• Minimum of five years of experience in a similar role or comparable experience in industry.
• Experience in supporting senior level executives.
• Experience in project coordination and execution.

Responsibilities

• Liaison between leadership, executives, faculty, and staff.
• Point of contact for various inquiries and resolving issues.
• Manage incoming calls, correspondence, and emails.
• Manage and maintain complex calendars and schedules.
• Coordinate travel arrangements and process expense reimbursements.
• Prepare materials and maintain filing systems.
• Oversee administrative support staff.

Skills

Strong communication skills

Relationship building skills

Ability to work independently

Exceptional attention to detail

Fluent in Arabic

Fluent in English

Education

Bachelor's degree in a relevant field

Graduate degree in a related field

Professional certification in a related field

Job description

The Executive Assistant will provide executive level administrative support to the President's office anticipating and executing upon those needs. The role will require coordination among management team members and within the organization on behalf of the executive team to align current activities with priorities. S/he will obtain and transmit information to executive team from within the organization to assist in furthering priorities, as well as filter communications of executive team and prioritize communications for executive review.

Duties and Responsibilities

• Liaison between leadership, executives, faculty, administrators, and staff with external entities
• Be the point of contact for various inquiries and resolving issues on behalf of the President.
• Manage incoming calls, correspondence, and emails
• Manage and maintain complex calendars, schedule, and arrange all associated details for meetings and events
• Make decisions based on working knowledge of the responsibilities and priorities of the President
• Coordinate travel arrangements, develop various itineraries and process expense reimbursements and payments.
• Prepare and distribute various materials, compose correspondence for signature, proof correspondence and other material and maintain filling system.
• Oversee administrative support staff to ensure the efficient operation of the Presidents' office
• Work flexible hours as per the requirements of the Presidents' office
• Perform other duties as reasonably required by management.

Qualifications

• Bachelor's degree in a relevant field is required
• Graduate degree in a related field is desirable
• Professional certification in a related field is desirable

Experience Required

• Minimum of five years of experience in a similar role or comparable experience in industry
• Experience in supporting senior level executives
• Experience in project coordination and execution

Skills And Competencies Required

• Strong communication and relationship building skills with peers, leadership, and external constituents, including the business community
• Ability to work independently and responsibly while managing numerous projects simultaneously
• Exceptional attention to detail with the ability to handle sensitive, confidential, and challenging situations with tact and diplomacy
• Excellent Arabic and English skills