Exam Proctor

The International School of Choueifat - City of 6 October; Muharraq Governorate; On-site; BHD 430 - 650; Full time

Job summary

The International School of Choueifat, City of 6 October, is seeking an Exam Proctor to oversee the smooth execution of examinations in line with SABIS guidelines. The role requires strong planning, organization, and confidentiality, with responsibility for coordinating seating, schedules, and supervision.

Ideal candidates hold a Bachelor’s Degree or equivalent and demonstrate proficiency in English, MS Office, and team collaboration.

Qualifications

• Bachelor’s Degree or equivalent.
• English proficiency and communication skills.
• Excellent planning and organization skills.
• Strong disciplinary, supervision and management skills.
• Strong belief in confidentiality.
• Ability to focus on the mission and to implement a team approach.
• Good knowledge of MS office applications.
• Ability to meet deadlines.

Responsibilities

• Running all AMS/HE exams, periodic, and final exams accurately.
• Conducting external exams (SAT, GCE, IGCSE, and AP according to the board regulations and guidelines).
• Preparing seating plans, label and color-code all the desks (student’s name, computer no., class and section).
• Maintaining a quiet and silent atmosphere during examinations.
• Recording attendance and reporting to the head supervisor.
• Collecting the written papers from students at the end of the exam, counting the papers accurately.

Skills

English proficiency

Planning

Organization

Supervision

Confidentiality

Team coordination

MS Office

Education

Bachelor’s Degree or equivalent

Tools

MS Office

Job description

Exam Proctor

Job Number EGYPT00285

Job Type Non-Teaching

School / Entity Name The International School of Choueifat, 6 October Department Administration

About SABIS®

SABIS® is a global education network that has an active presence in 21 countries on five continents and educates students in both the private and public sectors. SABIS® schools implement the proven, proprietary SABIS® Educational System, which has been developed and refined for over 140 years.

All students in the SABIS® Network benefit from a long tradition of excellence in education, a reputation that is rooted in a well-developed philosophy that seeks to provide students with a top-quality education that prepares them to meet the challenges of a changing world.

For more information about the SABIS® Network, visit: www.sabis.net.

Job Purpose

Overseeing all arrangements for a smooth execution of exams as per SABIS® guidelines.

Key Responsibilities

• Running all AMS/HE exams, periodic, and final exams accurately.


• Conducting external exams (SAT, GCE, IGCSE, and AP according to the board regulations and guidelines).


• Checking the capacity of the exam hall with the class lists and exam timetable.


• Preparing seating plans, label and color-code all the desks (student’s name, computer no., class and section).


• Displaying notes, rules, and instructions inside and outside the exam hall.


• Informing students and supervisors of the rules and regulations of the exam hall.


• Helping and monitoring students to make sure that they are logged into the SSMS and have the right exams.


• Maintaining a quiet and silent atmosphere during examinations.


• Following exams schedules accurately and checking daily with the IT assistant if the required exams are uploaded according to the weekly chart.


• Preparing the exams in advance whether written papers, on the system, or both before students’ arrival.


• Storing printed exams in a safe locked place.


• Knowing the number of copies required for each class and subject.


• Checking for any complications with layout, formatting, pagination, sections, different versions, exam number, misprinting, diagrams, etc. in the original copies before handing them over to the photocopying team.


• Recording absence students for each session and sending a report to the head supervisor.


• Announcing the exam duration and structure at the beginning of each session.


• Informing the head supervisor or Director of any offense (skipping exams, absconding, arguing, cheating, lateness, and refusal).


• Recording the time when the first student finishes, the time when about half the students finish, and the time when the majority finish for each exam held in the exam hall and informing the School Director immediately if the exam is too long or too short and if the students need more time to complete the exam.


• Dealing wisely with any problem that occurs during the course of the examination.


• Collecting the written papers from students at the end of the exam, counting the papers accurately to ensure it matches the number of present students, and then hand them over to the head of department.


• Printing the list of students to retake the exam according to the makeup schedule.


• Performing such other related tasks as needed and requested by SABIS® and/or School Director respectively.

Ideal Requirements

• Bachelor’s Degree or equivalent


• English proficiency and communication skills


• Excellent planning and organization skills


• Strong disciplinary, supervision and management skills


• Strong belief in confidentiality


• Ability to focus on the mission and to implement a team approach


• Good knowledge of MS office applications


• Ability to meet deadlines

Employment Requirements

Must meet all employment requirements including, but not limited to, country and local education and certification requirements, reference checks, and criminal background checks.

Additional details about this position will only be provided to short-listed candidates.

SABIS® is an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including age, sex, color, race, creed, national origin, religion, marital status, disability, or any other legally protected characteristics.