Senior Executive Assistant F/M

CANDRIAM; Brussel Hoofdstad; Sur place; EUR 50 000 - 70 000; Temps partiel

Résumé du poste

CANDRIAM in Belgium is seeking a Senior Executive Assistant to support a member of the Executive Committee. This is a 6-month fixed-term contract requiring strong organizational, coordination, and communication skills.

The ideal candidate will have experience at a senior level, particularly in financial services, alongside fluency in Dutch and English. Responsibilities include managing key governance meetings and preparing briefing materials for high-level engagements.

Qualifications

• Experience as Executive Assistant at senior / C-level.
• Experience in financial services or asset management.
• Proven exposure to governance bodies.

Responsabilités

• Support EXCO member with governance and executive tasks.
• Prepare key meetings and documentation.
• Coordinate with senior stakeholders on critical topics.
• Prepare materials for client meetings and public engagements.
• Manage calendar and communications for the executive.

Connaissances

Excellent organization

Strong interpersonal skills

Attention to detail

High level of discretion

Project coordination

Ability to thrive under pressure

Formation

Bachelor's Degree

Description du poste

Candriam is a global multi-specialist asset manager and a recognized pioneer and leader in sustainable investment. For more than 25 years, Candriam has offered innovative and diversified investment solutions across many asset classes including fixed income, equities, absolute return , asset allocation and illiquid assets.

We are committed to building the best global team that represents a variety of backgrounds, perspectives, and skills. We provide an inclusive work environment and support wellbeing and work-life balance.

Mission

As a Senior Executive Assistant, you will support a member of the Executive Committee (EXCO) at the highest level. This position is a 6-month fixed-term contract, as part of a temporary replacement.

This is a strategic and highly visible role, combining executive support, coordination across senior stakeholders, governance support, and content preparation.

Responsibilities

• Executive & Governance Support
  • Prepare key governance meetings: Board of Directors, EXCO and subsidiaries’ Boards
  • Draft agendas, briefing packs and supporting documentation
  • Prepare speaking notes and ensure consistency of key messages across meetings
  • Contribute to the organization of shareholder-related governance bodies’ committees (for instance: Risk Steering Committee, Global Distribution Oversight Committee, Annual Business Review, etc)
• Business Oversight & Coordination
  • Prepare monthly business reviews (N-1 meetings): agenda, materials, and follow-up actions.
  • Track key action points and execution across teams
  • Coordinate with EXCO members and senior stakeholders on critical topics
• Strategic Content & Communication
  • Prepare briefing materials for client meetings and external engagements
  • Draft and adapt speaking notes, presentations, and key messages
  • Contribute to media preparation (Q&A, key messages, one-pagers) with Communications teams
  • Support internal communication events (Townhall, Management Committee, seminars)
• External & Internal Events Preparation
  • Support the EXCO member in representation activities (clients, industry events, seminars)
  • Prepare event briefings (participants, context, logistics)
  • Contribute to internal events (new joiners’ seminar, employee sessions, branch visits)
• Ad-hoc Strategic Support
  • Draft high-level memos and briefing notes on strategic topics
  • Synthesize investment topics into concise formats
  • Deliver high-quality one-pagers and executive summaries
• Executive Office Coordination
  • Ensure optimal calendar management and prioritization
  • Monitor communications (emails, requests) and ensure timely responses
  • Support the EXCO member’s professional online presence (e.g., LinkedIn coordination)

Profile

• Experience
  • Experience as Executive Assistant at senior / C-level level
  • Experience in financial services or asset management is a strong advantage
  • Proven exposure to governance bodies and senior stakeholders
• Skills
  • Excellent organization, prioritization, and multitasking skills
  • Strong project coordination, follow-up, and delivery discipline
  • High level of autonomy, anticipation, and proactivity
  • Exceptional attention to detail and reliability
  • High level of discretion and professionalism
  • Strong interpersonal skills and diplomacy
  • Resilience, flexibility, and ability to thrive under pressure
• Languages
  • Dutch: Native
  • English: Fluent / bilingual
  • French: a plus

Job location

Brussels

Education

2. Bachelor's Degree / Licence - Master (BAC+3)