Officer, Policy and Committee Coordination

NATO; Brussel Hoofdstad; Sur place; EUR 60 000 - 80 000; Plein temps

Résumé du poste

An intergovernmental organization located in Brussels is seeking a Policy Officer to support the Digital Policy Committee. The successful candidate will provide high-level administrative support, including planning meetings and drafting documentation. Candidates should have a degree in political science or a related field, along with at least three years of experience in a complex environment. Proficiency in NATO's official languages is required. This role offers a full-time position with a competitive salary and opportunities for professional growth.

Qualifications

• 3 years of experience in high-level administrative support.
• Proven ability to draft formal documentation with precision.
• Experience coordinating meetings and events for senior officials.

Responsabilités

• Provide policy advice and committee secretarial support.
• Organize formal and informal meetings of the DPC.
• Draft and review committee documentation ensuring coherence.

Connaissances

Communication skills

Organisational skills

Analytical thinking

Flexibility to travel

Formation

University degree in political science or related field

Description du poste

Primary Location: Belgium‑Brussels

NATO Body: NATO International Staff (NATO IS)

Schedule: Full-time

Application Deadline: 25‑Jan‑2026, 5:59:00 PM

Salary (Pay Basis): 6,713.06

Grade: NATO Grade G15‑G17

SUMMARY

The Cyber and Digital Transformation Division (CDTD) provides a coordinated approach for NATO to the security and defence challenges of the 21st century. It serves as the NATO Headquarters’ focal point for cyber defence strategy, cyber security, digital transformation and hybrid policy, including NATO’s energy security agenda.

The Strategy and Policy Directorate acts as the Division’s strategic centre of gravity. It is responsible for shaping NATO’s strategic direction in digital, cyber, and counter‑hybrid matters and for developing and implementing related NATO policies.

The Digital Strategy and Policy (DSP) Section enables the Alliance to anticipate change, harness innovation, and maintain a decisive digital advantage through strategic leadership, analytical rigour, and close collaboration with Allies, NATO bodies, and external partners. DSP develops, maintains, and advances NATO’s Digital Strategy and associated policies, conducts strategic foresight analysis on Emerging and Disruptive Technologies (EDTs), and delivers digital architecture frameworks and products that foster interoperability, standardisation, and coherence across NATO’s digital and cyber capabilities. These activities ensure NATO’s Digital Transformation remains strategically aligned, forward‑looking, and resilient to technological change.

The Officer provides policy advice and also committee secretarial support to the Digital Policy Committee (DPC), including planning and organising meetings and associated events. The incumbent prepares and distributes agendas, shares documents and presentations with the Allies, and drafts the records of the meetings. The incumbent also prepares speeches and speaking notes for senior officials as directed. The incumbent also contributes to the development and coordination of divisional policy initiatives, monitors emerging trends in digital transformation, and supports the alignment of divisional activities with broader organisational strategies.

QUALIFICATIONS AND EXPERIENCE

Essential

• Possess a university degree in political science, international relations, public administration, data governance, or a related field from an institute of recognized standing.
• At least 3 years of experience in providing high‑level administrative and organisational support within a complex, multi‑stakeholder environment.
• Proven ability to draft formal documentation, including agendas, speaking notes, decision sheets, and committee records, with precision and clarity.
• Experience in coordinating meetings and events involving senior officials, including scheduling, logistics, and documentation preparation.
• Excellent communication and drafting skills, particularly in formal and policy‑oriented contexts.
• Proficiency in managing workflows, tracking deadlines, and maintaining structured work plans.
• Familiarity with intergovernmental or international organisations, including experience liaising with national representatives or diplomatic missions.
• Conversant with the Alliance’s political and military consultative processes and key security policy issues on its agenda; flexible to travel and to work outside normal office hours.
• Possess the following minimum level of NATO’s official languages (English/French): V (Advanced) in one; II (Elementary) in the other.

Desirable

• Knowledge of NATO structures, policies, and procedures.
• Experience in policy development, governance, or digital transformation domains.
• Familiarity with document management systems and collaborative digital tools.

MAIN ACCOUNTABILITIES

Planning and Execution

• Organise and coordinate formal and informal meetings of the DPC, including the preparation of calling notices, agendas, and logistical arrangements.
• Maintain and update the DPC Work Plan, ensuring timely follow‑up on deliverables and deadlines.
• Support the organisation of weekly leadership meetings and other divisional activities, contributing to the planning and execution of cross‑cutting initiatives.
• Assist in the organisation of DPC‑led external conferences, workshops and events involving Nations, industry and Partners, with particular attention to those addressing digital transformation.

Expertise Development

• Maintain awareness of developments in digital policy domains, contributing to the Division’s understanding of evolving trends and best practices.
• Support the alignment of DPC outputs with broader strategic objectives and policy frameworks.

Policy Development

• Draft and review committee documentation, including decision sheets, speaking notes, and reports, ensuring coherence, accuracy, and alignment with DPC goals.
• Coordinate the preparation of documentation and briefing materials for meetings and events, ensuring alignment with organisational standards and policy objectives.

Knowledge Management

• Ensure the proper archiving and dissemination of DPC documentation, maintaining version control and compliance with formatting and language standards.
• Contribute to the institutional memory of the CDT Division by documenting processes, decisions, and lessons learned.

Stakeholder Management

• Liaise with National Representatives, NATO entities, and external Partners to facilitate coordination and ensure timely communication on committee matters.
• Serve as a point of contact for DPC‑related queries, fostering constructive relationships with internal and external stakeholders.

Project Management

• Ensure that planning efforts across policy areas are coherent, timely, and responsive to emerging requirements and strategic direction.

Representation of the Organization

• Represent the Division in inter‑committee coordination efforts, ensuring alignment with other Senior Policy Committees and relevant stakeholders.
• Uphold the Organisation’s standards of professionalism, discretion, and integrity in all interactions.
• Undertake any other duties as may reasonably be required, in support of divisional objectives.

INTERRELATIONS

The incumbent works under the supervision of the Head of Section for Digital Strategy and Policy and in close coordination with the Division’s Executive and Coherence Management Office. The incumbent maintains regular contact with National Delegations and Representatives to the DPC; staff across the Division and other NATO entities; senior policy committees and their respective Secretariats; and external stakeholders, including industry representatives and Partner Nations.

COMPETENCIES

• Analytical Thinking: Sees multiple relationships.
• Clarity and Accuracy: Checks own work.
• Conceptual Thinking: Applies learned concepts.
• Customer Service Orientation: Takes personal responsibility for correcting problems.
• Impact and Influence: Takes multiple actions to persuade.
• Initiative: Is decisive in a time‑sensitive situation.
• Organisational Awareness: Understands organisational climate and culture.
• Teamwork: Expresses positive attitudes and expectations of team or team members.

CONTRACT

Contract to be offered to the successful applicant (if non‑seconded): Definite duration contract of three years; possibility of renewal for up to three years, during which the incumbent may apply for conversion to an indefinite duration contract.

NOTE: Irrespective of previous qualifications and experience, candidates for twin‑graded posts will be appointed at the lower grade. Advancement to the higher grade is not automatic, and will not normally take place during the first three years of service in the post. Under specific circumstances, serving staff members may be appointed directly to the higher grade, and a period of three years might be reduced by up to twenty four months for external candidates.

Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.

ADDITIONAL INFORMATION – APPLICATION AND RECRUITMENT PROCESS

Applications must be submitted using e‑recruitment system, as applicable. For NATO civilian staff members only: please apply via the internal recruitment portal; for all other applications: www.nato.int/recruitment.

Appointment will be subject to receipt of a security clearance, approval of the candidate’s medical file by the NATO Medical Adviser, verification of your studies and work experience, and the successful completion of the accreditation and notification process by the relevant authorities.

EAO AND DIVERSITY STATEMENTS

NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.

NATO is committed to fostering an inclusive and accessible working environment, where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation, please inform us during your selection process. Candidates will be required to provide documented medical evidence to support their request for accommodation.

Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.

Due to the broad interest in NATO and the large number of potential candidates, telephone or e‑mail enquiries cannot be dealt with.

Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.

The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.

The organization offers several work‑life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.

Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non‑smoking environment.

For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our website. Detailed data is available under the Salary and Benefits tab.

NATO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. For more info please click here.