Office Coordinator BENELUX

bioMérieux SA; Brussel Hoofdstad; Sur place; EUR 35 000 - 45 000; Plein temps

Résumé du poste

A global diagnostics company is seeking an Office Coordinator to ensure the smooth running of their offices in Brussels and the Netherlands. This role involves managing daily operations, coordinating events, providing executive support, and collaborating with finance and HR. Candidates should have over 2 years of office management experience, strong organizational skills, and be fluent in Dutch or French and English. The company values a proactive team player who can handle multiple priorities effectively.

Qualifications

• 2+ years of experience in office management or a similar role.
• Proactive team player with strong communication abilities.
• Flexible, resourceful, and eager to learn.

Responsabilités

• Organize operations and procedures to maintain a productive workspace.
• Schedule meetings and coordinate events for the office.
• Provide calendar management and business meeting support for leadership.
• Handle purchase orders and monitor office expenses.
• Support HR with onboarding tools and employee engagement activities.

Connaissances

Strong communication skills

Organizational skills

Problem-solving skills

Ability to manage multiple priorities

Proficiency in Microsoft Office

Fluent in Dutch or French and English

Outils

Office management tools

Description du poste

A family-owned company, bioMérieux has grown to become a world leader in the field of in vitro diagnostics. For more than 60 years and across the world, we have imagined and developed innovative diagnostics solutions to improve public health. Today, our teams are spread across 45 countries and serve 160 countries with the support of a large distribution network.

Come and join a family-owned global company with a long-term vision, and a human-centered culture.

Office Coordinator – Brussels & Netherlands

We’re looking for an Office Coordinator to ensure the smooth running of our Brussels and Netherlands offices. In this role, you’ll be the central point of contact for office operations, creating an efficient and welcoming environment for employees and visitors alike. You’ll manage day-to-day activities, coordinate meetings and events, support sustainability initiatives, and provide executive assistance to our Leadership team. Additionally, you’ll play an important role in Finance and HR-related processes.

Your responsibilities include:

• Office Management: Organize operations and procedures, maintain a safe and productive workspace, manage supplies, and oversee vendor contracts.
• Event & Meeting Coordination: Schedule and organize meetings, appointments, and global/regional events; welcome visitors and support leadership agendas.
• Executive Support: Provide calendar management and business meeting coordination for the VP and leadership team; arrange travel and team events.
• Finance & Purchasing: Handle purchase orders, monitor office expenses, and coordinate invoices.
• IT & Equipment: Act as the IT point of contact for office equipment and support HR with onboarding tools.
• Fleet Management: Oversee company car orders, returns, and compliance with policy.
• HR Collaboration: Support onboarding/offboarding, employee engagement activities, and maintain internal systems.

What we’re looking for:

• A proactive team player with strong communication skills.
• Ability to manage multiple priorities and work under pressure when needed.
• 2+ years of experience in office management or a similar role.
• Strong organizational and problem‑solving skills.
• Proficiency in Microsoft Office and office management tools.
• Fluent in Dutch or French and English.
• Flexible, resourceful, and eager to learn.

We look forward to your application!

bioMérieux welcomes applications from all individuals, regardless of race, national origin, gender, age, physical characteristics, social origin, disability, union membership, religion, family status, pregnancy, sexual orientation, gender identity, gender expression or any unlawful criterion under applicable law. We are committed to treating all applicants fairly and avoiding discrimination.