Financial Assistant

Spektrum; Eigenbrakel; Hybride; EUR 60 000 - 80 000; Plein temps

Résumé du poste

Spektrum is seeking an individual for the NATO Communications and Information Agency in Belgium. The role involves financial management and project control support, ensuring accurate budgetary data collection and reporting.

Essential skills include strong analytical abilities, proficiency with tools like Power BI and Excel, and experience in working with various stakeholders. The position offers flexibility with a minimum of 3 days on site and allows remote work options.

Qualifications

• Work experience in business and coordination functions, preferably in financial and portfolio management.
• Strong analytical, reporting, and documentation skills.
• Ability to work with multiple stakeholders in a structured, confidential environment.

Responsabilités

• Assist in collecting, consolidating, and validating financial and budgetary data.
• Prepare draft financial summaries, variance analyses, and tracking reports.
• Maintain financial documentation and audit trails in designated tools.
• Produce regular and ad-hoc reports for RPMO stakeholders.

Connaissances

Analytical skills

Reporting skills

Proficiency in Microsoft Office

Financial management

Stakeholder engagement

Outils

Service Now

EBA

Power BI

Excel

SharePoint

Description du poste

Who we are supporting

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCIA) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain a high‑performance engaged workforce. The workforce consists of three major categories: NATO International Civilians (NIC), Military (Mil), and Interim Workforce Consultants (IWC). The IWCs are a critical part of the overall workforce and make up approximately 15 percent of the total workforce.

Role ID – C004733

Role Duties and Responsibilities

• Assists in the collection, consolidation, and validation of financial and budgetary data.
• Assists with identifying and calculating process, service, project and component costs for financial planning and budgeting.
• Preparing draft financial summaries, variance analyses, and tracking reports.
• Maintaining financial documentation and audit trails in designated tools and repositories.
• Uses recommended portfolio, programme and project control solutions for planning, scheduling and tracking.
• Supporting the setup, maintenance, and updating of portfolio, project, and service data in RPM designated tools (e.g. ServiceNow, EBA, Excel, SharePoint, BI tools)
• Assisting in reviewing project lifecycle activities (related to initiation, execution monitoring, closure support, etc.)
• Supporting in year portfolio reviews by compiling inputs and preparing draft presentations and reports.
• Supports programme or project control boards, project assurance teams and quality review meetings.
• Produce regular and ad‑hoc reports for RPMO stakeholders, including financial, portfolio, and resource overviews.
• Support data analysis activities to identify trends, risks, and issues, and highlight them to RPMO staff.
• Maintain structured repositories for RPMO documentation, ensuring version control and accessibility.
• Assisting with meeting preparation, agendas, briefing material, and action tracking.

Essential Skills, Experience and Certifications

• Work experience in business and coordination functions, preferably in the areas of financial and portfolio management.
• Strong analytical, reporting, and documentation skills
• Proficiency with Microsoft Office package, ERP systems (Service Now, EBA) and reporting tools (e.g. Power BI)
• Ability to work with multiple stakeholders in a structured, confidential environment

Working Location

Belgium – Brussels

Working Policy

• On‑site, Normal working conditions, minimum of 3 days on site, possible 2 working days a week remotely from Belgium.

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance