Executive Assistant to COS & OSG Director

NATO; Belgique; Sur place; EUR 90 000 - 130 000; Plein temps

Résumé du poste

NATO is seeking a Principal Assistant to the COS, coordinating day-to-day administration, travel, and stakeholder liaison. You will supervise three assistants, manage schedules, and ensure efficient office operations within the Office of the Secretary General.

The role requires strong ethics, confidentiality, and extensive experience in senior administrative support. Teleworking is limited; readiness to work beyond normal hours and travel as needed is expected, with adherence to NATO standards

Qualifications

• Five years of senior administrative support experience with focus on organisation and cabinet-level administration.
• Extensive experience with NATO best practices and information/data management and document lifecycle management.
• Self-confident with strong ethics, integrity and confidentiality; minimum official languages levels as required.

Responsabilités

• Assist COS with day-to-day administration; manage COS schedule, meetings, inquiries and travel arrangements.
• Organise workload to meet deadlines; supervise three OSG Assistants; handle financial procedures and documents.
• Draft and format documents; screen mail; maintain filing systems and support knowledge management.
• Maintain internal/external contact lists; act as first point of contact for COS requests; liaise with stakeholders.

Connaissances

Organisational skills

Confidentiality

Ethics

English/French proficiency

Formation

Higher secondary education

Outils

NATO IKM Tools

HYDI

Divisional Team Sites

Committee Portals

Description du poste

NATO is seeking a Principal Assistant to the COS, coordinating day-to-day administration, travel, and stakeholder liaison. You will supervise three assistants, manage schedules, and ensure efficient office operations within the Office of the Secretary General.

The role requires strong ethics, confidentiality, and extensive experience in senior administrative support. Teleworking is limited; readiness to work beyond normal hours and travel as needed is expected, with adherence to NATO standards