Depositary Officer

Vistra; Luxemburg; Sur place; EUR 60 000 - 80 000; Plein temps

Résumé du poste

A financial services company in Luxembourg is looking for a Depositary Officer to manage a portfolio of Private Equity and Real Estate clients. This full-time role involves performing due diligence, issuing KPI reports, and ensuring compliance with AIFM regulations. The ideal candidate has 2-3 years of experience in a depositary function, strong communication skills, and proficiency in Excel. This position allows for significant impact within the Depositary Department and offers a collaborative environment.

Qualifications

• 2-3 years of experience in the depositary function.
• Knowledge of the AIFM regulatory environment.
• Ability to prioritize and work under pressure.

Responsabilités

• Manage a portfolio of Private Equity and Real Estate clients.
• Perform due diligence on new funds and service providers.
• Issue quarterly KPI reports for your funds.
• Work closely with the onboarding team for new funds.
• Assist during funds' audits.

Connaissances

Detail oriented

Client focused

Pressure management

Teamwork

Communication skills

Operational process improvement

Excel proficiency

Formation

University Degree

Description du poste

We have an exciting opportunity for you to join our team as Depositary Officer. Reporting to the Senior Depositary Manager, this full‑time and permanent position is based in Luxembourg (Cloche d’Or) and offers regional coverage, allowing you to make a significant impact to our Depositary Department and its growth.

Key responsibilities

• Be responsible for a portfolio of Private Equity and Real Estate clients.
• Carry out in a timely manner the tasks required from the Depositary under the AIFM legal and regulatory environment such as:
• Due diligence on new funds and service providers,
• Daily cash flow monitoring,
• Portfolio asset transactions and asset ownership verification.
• Perform work always complying with all existing laws and regulations and with Vistra’s internal procedures.
• Issue the quarterly KPI reports for your funds.
• Build trustworthy relationships with our existing and new Private Equity and Real Estate Fund clients and will be their first point of contact.
• Assist the Senior Depositary Manager during the on‑boarding of new funds and will work closely with the onboarding team to ensure this phase goes smoothly.
• Assist the Senior Depositary Manager in the review of the constitutional documents of the funds.
• Assist the Senior Depositary Manager in the drafting of Depositary Service Agreements and Operating Memoranda.
• Manage relationships with clients, internal and external providers such as Central Administration, AIFM, Lawyers, Auditors or Banks.
• Assist during the funds’ audits (notably with issuing the year‑end portfolio asset position).
• Escalate to supervisor any identified risk or issue.
• Ensure proper billing and will monitor recovery of outstanding invoices.
• Plan your tasks to ensure timely deliverables.

Key requirements

Attributes & Skills

• Detail oriented and thorough, able to see the big picture and perform work with a critical eye. Client focused in providing high quality services.
• Come up with suggestions to improve existing operational processes.
• Deal with pressure and have no issues to service clients under tight deadlines.
• Work autonomously with a good team spirit.
• Good communication and adaptation skills.
• Two to three years' experience in a depositary function gained in a professional depositary, a depositary bank or similar experience gained in audit, fund accounting or transfer agent.
• Knowledge of the AIFM regulatory environment for depositaries.
• Ability to prioritise and work under pressure.
• Good command of Excel.

Education/Professional Qualifications

• University Degree.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!