Contract Administrator - Clearwater, FL

Equans; Henegouwen; Sur place; EUR 43 000 - 60 000; Plein temps

Avantages offerts par ce poste

Health benefits

401(k) match

Paid holidays

PTO

Tuition assistance

Disability benefits

Group life insurance

Work-life balance

Résumé du poste

Equans is seeking a Contract Administrator to support Facility Management teams in a manufacturing environment. You will manage schedules, work orders, and documentation in the CMMS, coordinate vendor onboarding and compliance, and handle ERP-based financial paperwork including purchase orders and receipts.

The role requires organizational excellence, attention to detail, and strong communication skills to liaise with technicians, management, vendors, and client representatives.

Qualifications

• High school diploma or equivalent required; an Associate’s degree preferred.
• 2+ years of administrative experience in manufacturing, industrial, or production environments.
• Experience with Maximo CMMS and ERP/MRP systems; strong MS Office skills.

Responsabilités

• Provide administrative and operational support to Facility Management teams in a manufacturing setting.
• Manage schedules, work orders, and documentation in the CMMS.
• Coordinate onboarding, orientation, and compliance for vendors.
• Prepare financial docs in the ERP, including purchase requests and receipts.
• Maintain HSE training records, incident logs, and audit docs.
• Handle correspondence, manage shared inboxes, and liaise with internal and external stakeholders.
• Maintain databases for training certifications and maintenance logs.
• Assist onboarding of new facilities staff and coordinate orientations.
• Generate KPI reports and dashboards; support Lean/Six Sigma/5S initiatives.

Connaissances

Organizational skills

Communication

Attention to detail

Vendor coordination

Formation

High school diploma or equivalent

Associate’s degree in Business Administration or related field

Outils

Maximo CMMS

ERP/MRP systems

Microsoft Office

Description du poste

Summary

Equans is looking for a Contract Administrator in Clearwater, FL! The Equans Group is a world leader in the energy and services industry. The Group operates in 20 countries and has 90,000 employees on 5 continents. Equans designs, installs, and delivers customized solutions to improve its customers' equipment, systems, and technical processes and optimize their use in the context of their energy, industrial, and digital transitions. Active in Canada and the United States for more than 30 years, Equans Services is the partner of businesses, industries, and institutions that want to move towards more connected buildings, manage their facilities efficiently, and decarbonize transportation infrastructure and mobility. We design, install, and maintain custom solutions to improve our customers' facilities, systems, and infrastructure. Our core offerings are focused on the following areas: Integrated Asset and Facilities Management; Operation and maintenance of buildings and equipment; Energy efficiency solutions and sustainability plan; Building automation and controls; Solutions for transportation and mobility. To learn more, visit www.equansservices.com/en.

Description

The Contract Administrator provides comprehensive administrative and operational support to the Facility Management teams in a manufacturing environment. This role ensures smooth daily operations by managing documentation, coordinating schedules, maintaining records, supporting compliance, and facilitating communication between the shop floor, management, and external stakeholders. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced industrial setting.

• Support the preparation and management of schedules, work orders, and related documentation in the computerized maintenance management system (CMMS).
• Support the planned maintenance program by generating work orders and entering details into the CMMS.
• Key point of contact for vendors including onboarding, orientation and compliance management.
• Prepare and manage financial documentation in the ERP including purchase requests, purchase order and receipts.
• Support health, safety, and environmental (HSE) compliance by maintaining training records, incident logs, and audit documentation.
• Handle incoming correspondence, manage shared inboxes, and serve as a point of contact for internal departments and external vendors/suppliers.
• Maintain accurate databases for employee training certifications, equipment maintenance logs, and process documentation.
• Assist with onboarding of new facilities staff by preparing paperwork and coordinating orientations.
• Generate and distribute KPI compliance reports, maintenance records, and performance dashboards.
• Support continuous improvement initiatives (Lean, Six Sigma, 5S) through data collection and administrative coordination.
• Perform general administrative duties including travel arrangements, expense processing, and office supply management for the manufacturing site.

Requirements

High school diploma or equivalent; Associate’s degree in Business Administration, Supply Chain, or related field preferred. 2+ years of administrative experience, preferably in a manufacturing, industrial, or production environment. Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and experience with ERP/MRP systems. Excellent organizational skills with the ability to manage multiple priorities and meet deadlines in a dynamic facility operations setting. Strong written and verbal communication skills; ability to interact effectively with technicians, management, vendors and client representatives. High attention to detail and accuracy in data entry and documentation. Ability to maintain confidentiality and handle sensitive information. Experience in a regulated manufacturing environment (ISO 9001, IATF 16949, FDA, or similar). Experience with Maximo CMMS. Bilingual English/Spanish proficiency is preferred but not mandatory.

What Equans offer you

• Available benefits include medical, dental, vision, and prescription drug coverage.
• Access to EAP with a dedicated personal assistant, as well as access to the Financial Wellness Program.
• 401(k) with company matching contributions.
• Paid Statutory Holidays and PTO.
• Other benefits include tuition assistance, a discount program, disability benefits, and Group life insurance.
• Balance between work and personal life.
• Professional and personal development in a company experiencing strong growth.
• A positive working environment characterized by competence, responsibility, and innovation.
• A diverse workplace regarding gender, age and cultural background.

We believe in the importance of diversity and inclusion.

Equal employment opportunity

Equans Services adheres to the principles of employment equity and values diversity and inclusion. We therefore encourage applications from all individuals, including women, Indigenous peoples, persons with disabilities, and individuals of all backgrounds and identities. We are committed to providing a respectful, accessible, and equitable work environment where everyone can thrive and contribute to our collective success.