Classified Document and Information Management Assistant

EUBAM Libya; Brussel Hoofdstad; On-site; EUR 40,000 - 60,000; Full time

Job summary

EEAS Headquarters in Brussels seeks a Classified Document and Information Management Assistant to manage EU Classified Information (EUCI) and support the Central EUCI Registry and COMCEN operations.

You will register, reproduce, dispatch, archive and destroy EUCI documents, ensuring compliance with security provisions and providing access to EEAS staff as required, with responsibility for record-keeping and procedures, including shift work.

Qualifications

• EPSO CAST pass or eligibility.
• Diploma allowing access to post-secondary education and 3 years professional experience.
• Proficiency in English and French.
• EU nationality with full rights.

Responsibilities

• Handle EU Classified Information (EUCI) and advise colleagues about EUCI handling.
• Register, reproduce, dispatch, archive and destroy EUCI documents and records (paper/electronic).
• Provide access to EUCI documents to EEAS staff per security rules.
• Receive and transmit classified documents via secure networks and in hardcopy.
• Implement security measures per EEAS decisions and Security Directorate.
• Draft new procedures and align document flows between offices; prepare activity reports.
• Maintain records of transactions, problems and actions.
• Work atypical hours including shift work.

Skills

EUCI handling

Records management

Secure communications

Procedures drafting

Teamwork & communication

Shift work

Education

Post-secondary education / Diploma

Tools

EUCI systems

Job description

EEAS Headquarters, Brussels, Belgium

Classified Document and Information Management Assistant

19.10.2026 Expiring soon

Deadline for sending application: 26/10/2026 at 12.00 noon (CET)

We are

The European External Action Service (EEAS) is the European Union's diplomatic service. Since 2011, the EEAS carries out the EU's Common Foreign and Security Policy (CFSP) to promote peace, prosperity, security, and the interests of the EU across the globe. It brings together European civil servants, diplomats from EU Member States, national experts and local staff worldwide. The EEAS supports the High Representative in the exercise of her mandate to steer the Union’s CFSP, including the Common Security and Defence Policy (CSDP), to represent the EU on issues relating to the CFSP and to chair the Foreign Affairs Council. It also supports her as Vice‑President of the Commission with regard to her responsibilities within the Commission, including the coordination of other aspects of the EU’s external action. The EEAS works in close cooperation with the EU Member States, the General Secretariat of the Council, the services of the Commission and the Secretariat General of the European Parliament.

The EEAS Headquarters are in Brussels. It is also responsible for the management of the network of 145 Union Delegations and Offices worldwide. These Diplomatic Representations play a vital role in representing the EU in the country where they are based, in promoting the values and interests of the EU, and in building networks and partnerships. They are responsible for all policy areas of the relationship between the EU and the host country/organisation.

The Secure Communications Division, RM.SCS.4, is responsible for the protection and registration of EU Classified Information (EUCI) within all EEAS entities and during the transfer to Member States, other EU institutions, International Organisations, agencies and missions. RM.SCS.4 provides Classified Communication and Information Systems (CCIS), along with the infrastructure, organisation, personnel and information resources required to develop, maintain and operate them.

We propose

The position of Classified Document and Information Management Assistant contract agent FGIII as per article 3b of the Conditions of Employment of Other Servants of the European Union (hereafter, the "CEOS").

Within the Division, the sector containing the EEAS Central EUCI Registry and the Communications Centre (COMCEN) performs the registration for security purposes and distribution of EUCI in hardcopy format and electronically throughout the EEAS and towards our external partners. The sector is entirely staffed with security cleared officials.

Subject to having passed the CAST exam, the successful candidate will be offered a contract agent position (Function group III), on the basis of a contract with an initial duration of one year that may be successively renewed up to a maximum duration of six years, subject to the maximum duration of engagement by the EEAS allowed under successive limited duration contracts of different types.

Place and Date of Employment

EEAS Headquarters, Brussels, Belgium

Post available: immediately

Legal Basis for Recruitment to This Position

The vacancy is to be filled in accordance with the conditions stipulated under the CEOS, in particular Article 82 thereof.

We look for

Skills

• A dynamic, proactive and highly motivated colleague with very good communication and organisational skills and a strong service-oriented approach. Under the supervision of the Head of Sector and the Team Leader he/she will be entrusted with the following main tasks:
• Handle EU Classified Information (EUCI) and provide advice to EEAS colleagues about the handling of EUCI;
• Manage operations related to the registration, reproduction, dispatching, archiving and destruction of EUCI documents, records and files (on paper and/or on electronic support) in compliance with security provisions;
• Provide access to EUCI documents to EEAS staff taking into account the relevant provisions concerning security;
• Receive and transmit classified documents from the EEAS, other EU Institutions, Member States, 3rd States and international organisations via secure communication networks and in hardcopy;
• Implement security measures in compliance with relevant EEAS decisions and security measures defined by the Security Directorate;
• Contribute to the Horizontal Tasks, (declassification exercise, drafting new procedures, aligning document flows between offices, drafting activity reports, etc.);
• Maintain records of the transactions, problems and actions taken;
• Work atypical working hours including shift work and on-call duty.

Eligibility Criteria

• Have passed a valid EPSO CAST in a valid function group for this post, or be registered in the EPSO Permanent CAST in a valid function group for this post; in the latter case, while the registration will make the candidate eligible for the selection procedure, the recruitment of a candidate on this vacant post will be subject to his/her successfully passing the CAST exam;
• Have a level of post-secondary education attested by a diploma or a level of secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three years;
• Have the capacity to work in the languages of the CFSP and external relations (English and French) necessary for the performance of their duties;
• Be a national of one of the Member States of the European Union and enjoy full rights as a citizen.

Selection Criteria

• Sound background and experience in registering high‑classified information for security purposes;
• Sound background and experience in working with high‑classified information systems;
• Knowledge of the EU legal framework applicable to information security, in particular the handling of classified information;
• The ability to maintain diplomatic relations and to ensure representation and communication in a complex, multicultural environment;
• The capacity to create constructive working relations with national authorities, civil society, international organisations and EU Member States;
• Strong drafting and analytical skills combined with sound judgement;
• Knowledge of external relations, internal policies and functioning of the Union;
• Excellent communication skills and the ability to establish and maintain a network of contacts both within and outside the EEAS;
• The ability to communicate clearly on complex issues and the capacity to perform with accuracy and in a flexible manner a diversity of tasks in a complex institutional environment;
• Strong service attitude;
• Be a flexible team player.

Furthermore

• Prior professional experience in a Central EUCI Registry or communication centre of an EU institution or body, or an equivalent service;
• Experience of working in a team in multi-disciplinary and multi‑cultural environment;
• Experience in working with or within other EU institutions.

Will be considered as strong assets.

Conflict Of Interest And Security Risks

As a matter of policy, applications by individuals who have dual nationality, of which one of a non‑EU country, will be considered on a case‑by‑case basis taking account in particular of the functions attributed to the vacant post. The EEAS also examines if there could be a conflict of interest or security risks. In this context, all candidates shall fill with their application a declaration of potential conflict of interest.

Medical Clearance

The signature of the contract will be subject to prior favourable opinion of the Medical Service, unless the successful candidate is a temporary agent currently employed in the EEAS.

Personnel Security Clearance

The requested level of security clearance for this post is: SECRET UE/EU SECRET. A description of the EU classified information levels is available under Article 2 of Annex A of the Decision ADMIN(2023) 18 on the security rules of the EEAS.

The selected candidate should hold, or be in the position to obtain, a valid Personnel Security Clearance (hereafter, the "PSC") issued by the competent authority of the Member State concerned.

Candidates who do not already have a valid PSC will be required to go through the security clearance vetting procedure of their Member State to obtain this clearance in accordance with national laws and regulations and with the procedure laid down in the Decision ADMIN(2025) 42 on Implementing Rules and Procedures for Personnel Security measures for protection of EU Classified Information of 20 November 2025 and in Annex A I of the Decision ADMIN(2023) 18 on the security rules of the EEAS. Until the PSC is issued by the competent authority of the Member State concerned, the selected candidate will not be authorised to access EUCI at the level of CONFIDENTIEL UE/EU CONFIDENTIAL or above, or to participate in any meetings or workflow where EUCI is processed.

Please note that the necessary procedure for obtaining a PSC can be initiated on request of the employer only, and not by the individual candidate.

In case of failure to obtain or renew the required PSC, the AACC may take the appropriate measures in accordance with Article 7 of the Decision ADMIN(2025) 42 on Implementing Rules and Procedures for Personnel Security measures for protection of EU Classified Information of 20 November 2025.

Equal Opportunities

The EEAS strives to be a dynamic, respectful and inclusive Service. We value the talent and professional excellence of our staff, and are committed to building an organisation where gender equality and the respect of diversity are core values, as set out in the EEAS Mission Statement and the EEAS Agenda for Diversity and Inclusion. The EEAS is committed to achieving gender balance within its workforce and strives to avoid any form of discrimination during this selection procedure, as per Article 1(d) of the SR. We actively welcome applications from all qualified candidates without any discrimination based on any ground. We commit to recruit candidates with the highest standard of ability, efficiency and integrity, carrying out a selection based on merits required for the post and from the broadest possible geographical basis among the EU Member States.

The EEAS is committed to working with people with disabilities in the terms of the SR. If, by virtue of your medical condition or special needs, you require reasonable accommodation for a part or the entirety of this selection process, please send us an email to [e-mail]. Your request will be treated in strict confidence and no record will be kept. If a candidate with a disability is selected for a vacant post, the EEAS is committed to providing reasonable accommodation in accordance with Article 1(d)(4) of the SR.

All selected candidates are expected to adhere to the Principles of Professional Behaviour of the EEAS, which outline the need for integrity, transparency, respect, professionalism and accountability, and a zero tolerance approach to any form of harassment.

Contact

Roeland LACROIX, Head of Division

([phone]

Email: [e-mail]

Staff Regulations of Officials of the European Union (SR) and the Conditions of Employment of Other Servants of the European Union (CEOS).

Contract Agent Selection Tool.

Article 8 of the Commission Decision C(2017) 6760 of 16.10.2017 on the general provisions for implementing Article 79(2) of the Conditions of Employment of Other Servants of the European Union, governing the conditions of employment of contract staff employed by the Commission under the terms of Articles 3a and 3b thereof.

Decision ADMIN(2023) 24 on the maximum duration of engagement by the European External Action Service of non‑permanent staff under successive limited duration contracts of different types, and on the minimum lapse of time between successive contracts under Article 2(e) of the CEOS.

All the eligibility criteria must be met on the closing date for applications to this post.

OJ C 263, 26 July 2023, p.16.

The 'Personnel Security Clearance' is defined under point 2 of Annex A I of the Decision ADMIN(2023) 18 on the security rules of the EEAS as "a statement by a competent authority of a Member State which is made following completion of a security investigation conducted by the competent authorities of a Member State and which certifies that an individual may, provided his 'need-to-know' has been determined, be granted access to EUCI up to a specified level (CONFIDENTIEL UE/EU CONFIDENTIAL or above) until a specified date; the individual thus described is said to be 'security cleared'.