Administrative Agent - Contract Agent FGII - Job No 245682 - EEAS Headquarters - The Sanctions Division

EEAS - European External Action Service; Brussel Hoofdstad; On-site; EUR 45,000 - 60,000; Full time

Job summary

The European External Action Service (EEAS) seeks an Administrative Agent contract agent FGII to provide comprehensive secretarial and administrative support to the Sanctions Division. This role includes diary management, document handling, meeting logistics, and coordination of translations.

Post assignment is on a one-year contract with potential renewal, subject to CAST exam results and CEOS rules. The position requires strong IT skills, English and French proficiency, and teamwork in a

Qualifications

• Post-secondary education with a diploma or equivalent and relevant professional experience.
• Proficiency in English and French for duties and interactions.
• Experience in secretarial tasks and administrative support in a multi‑lingual setting.
• Familiarity with document management and office IT applications.

Responsibilities

• Provide efficient secretarial support and diary management.
• Handle filing, correspondence, and document management using Ares.
• Organise staff missions and coordinate meetings and events.
• Coordinate document creation, storage, and retrieval in files/IT databases.
• Prepare briefing files and speeches; manage translation requests.

Skills

Secretarial experience

Diary management

Filing and records management

Document management

Meeting and event organization

MS Office proficiency

English and French language skills

Education

Diploma or equivalent

Tools

Ares

MIPS

MS Office

Job description

Administrative Agent - Contract Agent FGII - Job No 245682 - EEAS Headquarters - The Sanctions Division

06.11.2026 New opportunity

Teaser

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WE ARE

The European External Action Service (EEAS) is the European Union’s diplomatic service. Since 2011, the EEAS carries out the EU’s Common Foreign and Security Policy (CFSP) to promote peace, prosperity, security, and the interests of the EU across the globe. It brings together European civil servants, diplomats fromEU Member States, national experts and local staff worldwide.

The EEAS supports the High Representative in the exercise of her mandate to steer the Union’s CFSP, including the Common Security and Defence Policy (CSDP), to represent the EU on issues relating to the CFSP and to chair the Foreign Affairs Council. It also supports her as Vice-President of the Commission with regard to her responsibilities within the Commission, including the coordination of other aspects of the EU’s external action. The EEAS works in close cooperation with the EU Member States, the General Secretariat of the Council, the services of the Commission and the Secretariat General of the European Parliament.

The EEAS Headquarters are in Brussels. It is also responsible for the management of the networkof 145 Union Delegations and Offices worldwide. These Diplomatic Representations play a vital role in representing the EU in the country where they are based, in promoting the values and interests of the EU, and in building networks and partnerships. They are responsible for all policy areas of the relationship between the EU and the host country/organisation.

The Sanctions Division supports the EU's Common Foreign and Security Policy and the High Representative through the development, adoption process and maintenance of restrictive measures (sanctions) in pursuit of specific foreign and security policy objectives.

In particular: the Division coordinates and contributes to the design of sanctions, prepares and participates in discussions and negotiations regarding sanctions in the Council working groups, drives the process for the adoption of new measures and for the review of the 48 existing EU sanctions regimes, develops sanctions policy, prepares or supports the preparation of listings proposals, coordinates with likeminded countries where relevant, works on increased understanding of sanctions both inside the institutions and outside. The Division works very closely with many services within the EEAS, the Council and Commission in pursuing its mandate. The Sanctions Division is a growing team of 20 colleagues.

WE PROPOSE

The position of Administrative Agent contract agent FGII as per article 3b of the Conditions of Employment of Other Servants of the European Union (hereafter, the “CEOS”).

The Administrative Agent will provide general administrative support to the Division, including document management, internal communication, organisation of meetings and missions, logistic needs and information provision.

Subject to having passed the CAST exam, the successful candidate will be offered a contract agent position(Function group II),on the basis of a contract with an initial duration of one year that may be successively renewed up to a maximum duration of six years, subject to the maximum duration of engagement by the EEAS allowed under successive limited duration contracts of different types.

PLACE and DATE OF EMPLOYMENT

Post available: 1 February 2027

LEGAL BASIS FOR RECRUITMENT TO THIS POSITION

The vacancy is to be filled in accordance with the conditions stipulated under the CEOS, in particular Article 82 thereof.

WE LOOK FOR

A colleague motivated to join a two-person team providing the administrative support to the Sanctions Division.

A dynamic, flexible and proactive colleague with good communication and organisational skills with a developed sense of service. The secretary should be able to quickly adapt to new working environment and be a good team-player. The successful candidate should have good computer skills, a sound knowledge of the standard IT applications and administrative procedures. He/she will be entrusted with the following main tasks:

• provide efficient secretarial support;
• carry out various administrative tasks such as diary-keeping, filtering telephone calls, filing and ordering supplies, dealing with correspondence;
• document management: registration of incoming and outgoing correspondence, including in Ares;
• organise missions of staff using MIPS application;
• organise meetings and events;
• co-ordinate the creation, keeping up to date and retrieval of documents and data in the appropriate files or IT databases;
• ensure the preparation of briefing files, speeches, etc;
• coordinate and authorise translation requests.

Eligibility criteria

Further to the conditions set out in Article 82 of the CEOS, candidates must:

have passed a valid EPSO CAST in a valid function group for this post, or be registered in the EPSO Permanent CAST in a valid function group for this post( https://eu-careers.europa.eu/en/contract-staff-selection-procedures-always-open-registration ). In the latter case, while the registration will make the candidate eligible for the selection procedure, the recruitment of a candidate on this vacant post will be subject to his/her successfully passing the CAST exam;

have a level of post-secondary education attested by a diploma or a level of secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three year;

have the capacity to work in the languages of the CFSP and external relations (English and French) necessary for the performance of their duties;

be a national of one of the Member States of the European Union and enjoy full rights as a citizen.

Selection criteria

Candidates should:

have experience in the secretarial field;

be well organised with the ability to deal with files in a timely manner;

be a flexible and responsible team player with good inter-personal and communication skills;

have good written and spoken English;

have sound computer skills (MS Office) and good knowledge of standard administrative, workflow based IT applications and administrative procedures.

Furthermore:

experience of working in a team in multi-disciplinary and multi-cultural environment;

experience in working with or within other EU institutions;

exposure to a secured environment;

knowledge of other languages;

experience/knowledge in the legal field;

will be considered as strong assets.

CONDITIONS OF RECRUITMENT AND EMPLOYMENT

CONFLICT OF INTEREST AND SECURITY RISKS

As a matter of policy, applications by individuals who have dual nationality, of which one of a non-EU country, will be considered on a case‑by‑case basis taking account in particular of the functions attributed to the vacant post. The EEAS also examines if there could be a conflict of interest or security risks.

In this context, all candidates shall fill with their application a declaration of potential conflict of interest (see attached ).

MEDICAL CLEARANCE

The signature of the contract will be subject to prior favourable opinion of the Medical Service, unless the successful candidate is a temporary agent currently employed in the EEAS.

PERSONNEL SECURITY CLEARANCE

The requested level of security clearance for this post is: SECRET UE/EU SECRET.A description of the EU classified information levels is available under Article 2 of Annex A of the Decision ADMIN(2023) 18 on the security rules of the EEAS.

The selected candidate should hold, or be in the position to obtain, a valid Personnel Security Clearance (hereafter, the “PSC”) issued by the competent authority of the Member State concerned.

Please note that the necessary procedure for obtaining a PSC can be initiated on request of the employer only, and not by the individual candidate.

The EEAS strives to be a dynamic, respectful and inclusive Service. We value the talent and professional excellence of our staff, and are committed to building an organisation where gender equality and the respect of diversity are core values, as set out in the EEAS Mission Statement and the EEAS Agenda for Diversity and Inclusion. The EEAS is committed to achieving gender balance within its workforce and strives to avoid any form of discrimination during this selection procedure, as per Article 1(d) of the SR. We actively welcome applications from all qualified candidates without any discrimination based on any ground. We commit to recruit candidates with the highest standard of ability, efficiency and integrity, carrying out a selection based on merits required for the post and from the broadest possible geographical basis among the EU Member States.

The EEAS is committed to working with people with disabilities in the terms of the SR. If, by virtue of your medical condition or special needs, you require reasonable accommodation for a part or the entirety of this selection process, please send us an email to [e-mail] . Your request will be treated in strict confidence and no record will be kept. If a candidate with a disability is selected for a vacant post, the EEAS is committed to providing reasonable accommodation in accordance with Article 1(d)(4) of the SR.

All selected candidates are expected to adhere to the Principles of Professional Behaviour of the EEAS, which outline the need for integrity, transparency, respect, professionalism and accountability, and a zero tolerance approach to any form of harassment.