Wine Events Coordinator: Private & Corporate Functions

Melbourne Winery; City of Melbourne; On-site; AUD 72,000 - 88,000; Full time

Benefits offered by this job

Opportunities to work on winery events

Collaborative team environment

Mon-Fri 9am-5pm (occasional evenings &

Public events and private functions

Job summary

Melbourne Winery in Melbourne CBD is seeking an organised, client-focused Events Coordinator to help plan and deliver memorable winery experiences across Melbourne and surrounding wine regions. This role is ideal for someone who enjoys hospitality, event logistics, guest communication and working with venues, suppliers and clients to bring events to life.

Past experience in events or hospitality is valued, with strong organisational and communication skills.

Qualifications

• Experience in events, hospitality or venues.
• Excellent organisational skills with multiple priorities.
• Strong communication and relationship-building with clients, suppliers and internal teams.
• Detail-oriented with calm, solutions-focused approach under pressure.
• Proficient with email, spreadsheets and booking systems.

Responsibilities

• Coordinate end-to-end event planning, including enquiries, bookings, schedules, run sheets and post-event follow-up.
• Liaise with clients, venues, entertainers and other suppliers to ensure seamless event delivery.
• Prepare event proposals, quotes, timelines and briefing documents tailored to each client’s needs.
• Manage registrations, guest lists, dietary requirements, seating plans and special requests.
• Oversee event logistics such as venue setup, wine tastings, catering arrangements, equipment, signage and supplier arrivals.
• Provide professional on-site support leading up to the events, troubleshooting issues and ensuring guests receive a high-quality experience.
• Maintain accurate event records, budgets and supplier details.
• Assist with marketing activities, including event listings, email communications and promotional materials.
• Collect client feedback and contribute ideas to improve future events and customer experiences.

Skills

Organisational skills

Communication

Budgeting

Hospitality

Event planning

Time management

Tools

Booking systems

Spreadsheets/Excel

CRM software

Job description

Melbourne Winery in Melbourne CBD is seeking an organised, client-focused Events Coordinator to help plan and deliver memorable winery experiences across Melbourne and surrounding wine regions. This role is ideal for someone who enjoys hospitality, event logistics, guest communication and working with venues, suppliers and clients to bring events to life.

Past experience in events or hospitality is valued, with strong organisational and communication skills.