Widening Participation Administrative Assistant

University of Newcastle; Newcastle; Sur place; AUD 77 000 - 84 000; Plein temps

Avantages offerts par ce poste

17% superannuation

Annual leave loading

Discounts on private health insurance

Wellbeing programs

Résumé du poste

The University of Newcastle is seeking a Widening Participation Administrative Assistant to support outreach and pathway programs. You will provide high-quality administrative, data management and customer service support to ensure the effective operation of widening participation initiatives.

This 12-month, full-time fixed-term role is located at the Callaghan Campus. You will coordinate program logistics, maintain accurate records across University systems and respond to enquiries from

Qualifications

• Experience using Microsoft Office applications, particularly Excel.
• Strong written communication skills and the ability to tailor communications to diverse audiences.
• Ability to manage competing priorities and deliver accurate support to students, families and stakeholders.

Responsabilités

• Provide administrative support for widening participation and student pathway programs.
• Respond to enquiries from students, families and stakeholders.
• Maintain accurate records across University systems and databases.
• Coordinate program communications, documentation and participant information.
• Assist with the delivery of outreach activities, workshops and events.
• Prepare reports and support program tracking and compliance requirements.
• Contribute to the improvement of administrative processes and record management practices.

Connaissances

Organized

Data management

Customer service

Excel

Written communication

Outils

Microsoft Office

Description du poste

The Role

As the Widening Participation Administrative Assistant, you'll play an important role in supporting the delivery of outreach and pathway programs that help students explore and access higher education opportunities. You will provide high-quality administrative, data management and customer service support to ensure the effective operation of widening participation initiatives.

This is an opportunity to contribute to programs that make a meaningful difference to prospective students while undertaking the administration, communication and coordination activities that underpin successful program delivery. Working as part of a collaborative team, you'll maintain accurate records, coordinate program logistics and build positive relationships with a diverse range of stakeholders.

In this role you will:

• Provide administrative support for widening participation and student pathway programs.
• Respond to enquiries from students, families, schools and University stakeholders.
• Maintain accurate records and data across University systems and databases.
• Coordinate program communications, documentation and participant information.
• Assist with the delivery of outreach activities, workshops and events.
• Prepare reports and support program tracking and compliance requirements.
• Contribute to the improvement of administrative processes and record management practices.

This 12-month fixed-term position is full time and will be located at the Callaghan Campus (Awabakal land).

How will you inspire us?

We're looking for a highly organised and detail-oriented administrator with strong communication skills and a customer-focused approach. You will be confident working with data and established systems, able to manage competing priorities, and committed to delivering accurate and responsive support to students, families and stakeholders. Experience using Microsoft Office applications, particularly Excel, along with strong written communication skills and the ability to tailor communications to a range of audiences, will be highly regarded.

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

What we offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.

These include:

• The remuneration for this position is Higher Education Worker Level 4 ($77,098 to $83,806) + 17% superannuation and is commensurate with skills and experience.
• Additional University Holiday days, generous personal, life, and parental leave, annual leave loading, and additional purchased leave scheme.
• Discounts on private health insurance, gym memberships, software, travel and more.
• A range of support and wellbeing programs.

For more information on benefits and conditions, please follow this link

Our assessment process

Typically candidates that progress beyond the shortlist stage can expect to undertake the following (minimum) assessment activities as part of the recruitment process:

• Interview (an ‘in person’ interview will be conducted as part of the process)
• Referee checks
• Pre-employment checks as appropriate to the role

Our University is committed to creating a safe, respectful, and inclusive environment for every member of our community. This commitment is central to our values and our efforts to build a diverse workforce where everyone can thrive.

As part of this, and in alignment with the National Higher Education Code to Prevent and Respond to Gender-Based Violence 2025, from 1 January 2026, the University will also consider gender-based violence risk factors as part of our recruitment processes.

The completion and return of the University’s Gender-based Violence Declaration Form will form part of the pre-employment checks for this position and any offer of employment will be conditional upon review by the University.

Our adherence to the Code is about more than compliance – it’s about living our values. Together, we can ensure our University remains a place where respect, safety, and inclusion are non-negotiable.

Contact Us

For specific position enquiries, please contact Selina Darney, Manager Widening Participation Pathways on [e-mail]

Having technical difficulties? Please reach out to us: [e-mail] Please note, we do not accept email applications.

Closing date: Monday, 23 November 2026 at 11.59pm AEDT

We are excited to be Looking Ahead with you

We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do.

The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.

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