Warehouse Administration

VDS contract Manufacturing; Gold Coast City; On-site; AUD 42,000 - 64,000; Full time

Job summary

VDS Contract Manufacturing Pty on the Gold Coast is expanding its warehouse team to support daily operations, inventory accuracy, data entry, and shipment records while coordinating with suppliers, freight companies, and management.

This role offers room to learn how the business operates, with 8am-4pm Monday-Thursday and 7am-3pm Friday, and a focus on GMP compliance, organisation, and teamwork.

Proficiency with Microsoft Office and ERP is desirable; physical lifting up to 25 kg is required.

Qualifications

• Data entry, organization, and communication skills required.
• GMP procedures compliance experience or awareness is a plus.
• Team player with ability to adjust and prioritise tasks as business requires.

Responsibilities

• Inbound: receive, inspect, verify shipments against purchase orders and delivery documents.
• Check quantities, item codes, product condition, and report shortages, damages, or discrepancies.
• Organise samples of packaging materials and labels for quality approval and retention.
• Ensure Certificate of Analysis (COA) accompanies all raw materials deliveries.
• Record received goods accurately in the Warehouse Management System (WMS) and logbook; allocate locations.
• Print and label incoming stock; maintain accurate inbound records.
• Outbound: process and prepare shipments per documents and customer requirements.
• Verify order/shipment accuracy (items, quantities, weight, batch numbers, recipient).
• Prepare dispatch/shipping documentation and liaise with Finance and Quality teams.
• Update outbound transactions in the WMS; schedule collections with transport providers.
• Communicate shipment status or delays to customers, suppliers, sales, and managers.
• Keep the warehouse clean and safe; assist with stock transfers and consumable ordering.

Skills

data entry

organization

communication

Tools

Microsoft Office

ERP systems

Job description

VDS Contract Manufacturing requires an additional person in the warehouse team to support daily warehouse operations by managing administrative tasks, maintaining accurate inventory, data entry, shipment records, and coordinates communication between warehouse staff, suppliers, freight companies, and managers.

This role has a host of responsibilities with room for self-development and learning more about how the business operates.

Working hours are 8am-4pm Monday to Thursday and on Fridays the workday is from 7am-3pm.

What you need for the role

This role requires essential skills like data entry, organization, and communication.

This role ensures smooth workflow, accurate documentation, and compliance with GMP procedures.

Must be a team player and be willing to adjust and prioritise tasks as the business requires.

Proficiency in Microsoft office and ERP systems is desirable but not essential.

Will require minimal lifting of bags (10-25kg)

Duties include but not limited to:

Inbound:

Receive, inspect, and verify incoming shipments against the purchase orders and delivery documents

Check quantities, item codes, product condition, reporting any shortages, damages, or discrepancies.

Organise samples of packaging materials and labels for quality approval and sample retention

Ensure Certificate of Analysis (COA) comes with all raw materials delivery

Record received goods accurately in the Warehouse Management System (WMS) and warehouse logbook while allocating warehouse locations for accurate and systematic storage

Print out corresponding labels for each item

Label all incoming stock

Outbound:

Process and prepare outbound finished products according to documents and customer requirements

Verify order/shipment accuracy (items, quantities, weight, batch numbers, and recipient details)

Prepare dispatch/shipping documentation and liaise with CFO and Quality Team regarding finished product status

Update outbound transactions in the WMS

Schedule and confirm collections with transport providers and drivers

Communicate with customers, suppliers, sales, Warehouse manager, and Logistics Manager regarding shipment status or delays.

Clean warehouse daily

Deliver and collect stock from suppliers and customersas needed.

Maintain accurate inbound and outbound records for audits and performance reporting

Maintain label stock and ensure correct storage of labels

Complete expiration reports regularly, liaising with Logistics and Procurement Manager

Assist with stock adjustments and cycle counts

Follow health, safety, and security procedures in the warehouse

Stock taking and ordering of consumables

Assist in moving and transferring of goods and stocks