VicFleet Services Coordinator

Department of Government Services; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Department of Government Services in Melbourne is seeking a VicFleet Services Coordinator to advance fleet optimisation, support ZEV transition initiatives and coordinate centralised fleet operations. The role works with internal teams, agencies and procurement to improve utilisation and environmental performance.

Experience in government settings is preferred but not essential; successful candidates will contribute to a compliant, safe and efficient government fleet with centralised management

Qualifications

• Experience supporting process improvement or operational optimisation activities.
• Ability to implement new procedures or support organisational change.

Responsibilities

• Coordinate fleet optimisation initiatives for centralised model.
• Collaborate with agencies to deliver ZEV transition initiatives.
• Rollout and integrate fleet optimisation tools and data insights.
• Prepare presentations, newsletters and reports for stakeholders.
• Support the Business Operations Services branch and VicFleet.

Skills

Process improvement

Operational optimisation

Education

Tertiary qualification

Job description

Department of Government Services – Melbourne VIC

About Us

The Department of Government Services (DGS) wasestablishedon 1 January 2023 to improve everyone's experience of doing business and interacting with the Victorian government. We bring important day-to-day services together in one department to make things easy and seamless for Victorians and businesses. We are doing this by connecting and digitising our systems and platforms across state and local government as well as streamlining our corporate and procurement services.

The VicFleet Branch

VicFleet is a business unit within theBusiness Operations Servicesdivision and provideswhole of Victorian Governmentservices to departments and agenciesincluding:vehicleleasing; insurance;vehicleregistration;fleet management; short term vehicle hire;and vehicle disposal.

VicFleetisundergoingsignificant changewhich brings opportunity for innovation, progressive thinking, breaking with convention, challenging the status quo, and improving the world around us.

About the role

The Victorian Government is taking action to transition to net zero emissions by 2045, and this includes a suite of initiatives to facilitate fleet decarbonisation and optimisation in support of a centralised fleet management model which will underpin the transition of the government fleet to zero emissions vehicles (ZEVs).

This position presents an exciting opportunity tosupport the effective management and optimisation of the government motor vehiclefleet, andcontribute to an increase in the uptake of ZEVs in the government fleet to achieve the Government agenda to move towards zero emissions. This position contributes towards a safe,efficientand compliant fleet operations; evidence-based fleet planning and utilisation; fleet optimisation and demand management, improved environmental performance and a more centralised fleet management approachin the government fleet.

The VicFleet Services Coordinator works extensively with internal stakeholders, external departments and agencies,procurementand vendors to improve fleet visibility around vehicle usage, replacement and zero emission vehicle transition planning.

Experience in the Government sector would be highly regarded, however not essential.

Key Accountabilities

• Coordinate fleet optimisation initiatives to support a more centralised fleet model - Support the optimisation of VicFleet operational processes by identifying practical opportunities to streamline and improve day-to-day service operations. Contribute to the implementation of consistent, centralised and efficient workflows between VicFleet, and departments and agencies, with a focus on improving fleet utilisation and operational performance in line with fleet policy and reform objectives.
• Collaborate with government agencies to deliver ZEV transition initiatives – Work collaboratively with internal VicFleet team members and external stakeholders to support the effective and consistent delivery of fleet optimisation and ZEV transition initiatives. Provide operational guidance, support issue identification and resolution, and assist staff, departments and agencies to apply VicFleet processes effectively. Strong collaboration supports service reliability and continuous improvement.
• Coordinate the rollout, integration and effective use of fleet optimisation tools – Support departments and agencies to integrate and practically apply fleet optimisation tools, including telematics and fleet management systems, to achieve improved operational, safety, utilisation and sustainability outcomes. Support departments and agencies to translate data insights into practical guidance to inform decision-making, vehicle selection, performance monitoring and the transition to zero emission vehicles.
• Prepare documentation including presentations, newsletters and reports for effective communication to senior internal and external stakeholders.
• Support the Business Operations Services branch and VicFleet business unit as required.

Mandatory requirements

• Experience supporting process improvement or operational optimisation activities, including implementing new procedures or supporting organisational change.
• Tertiary qualifications inarelateddisciplineand/orsignificant experiencein a similar role will be highly regarded.

This is an ongoing role. The position is only open to applicants with relevant rights to work in Australia.

For more information and the key selection criteria, please see the Position Description.

Other relevant information

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing role is only available to an Australian/New Zealand citizen or an Australian Permanent Resident. Preferred candidates will be required to complete a Pre-employment Declaration and Consent Form. Employment of successful candidates will be subject to a National Police Check.

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients and consistent with the department's obligations under the Occupational Health and Safety Act 2004 (OH&S Act), to support this DGS has a COVID-19 Vaccination policy which strongly recommends all DGS employees be fully vaccinated.

DGS actively promotes diversity, inclusion and an equal opportunity workplace. All roles at DGS can be worked flexibly, however it may differ from role to role.