Venue Operations & Admin Specialist

Endeavour Group Careers; Emerald; On-site; AUD 85,000 - 93,000; Full time

Benefits offered by this job

17% Superannuation + salary packaging

Flexible working arrangements

Staff development and wellbeing

Diversity and inclusion initiatives

Job summary

Flinders Rural and Remote Health NT, based at the Darwin Casuarina campus, seeks an organised Operational Support Officer to deliver high-quality operational and administrative support to the Discipline of Rural and Remote Health (RRH).

In this role you will coordinate conferences and events, travel arrangements, and provide executive support to leadership staff. You will contribute to improving procedures and systems to ensure consistent service delivery across the discipline.

Qualifications

• Proven experience providing operational and administrative support in a complex organisation.
• Strong organisational and problem-solving skills with the ability to manage competing priorities.

Responsibilities

• Providing operational and administrative support, including calendar management, coordination of meetings and conferences, and preparation/distribution of correspondence.
• Building and maintaining effective working relationships with leadership staff and key stakeholders.
• Supporting development and maintenance of operational procedures, processes and templates for efficient service delivery.
• Coordinating travel arrangements for staff, students, visitors and groups in line with university policies.

Job description

Operational Support Officer, Rural and Remote Health

Darwin Flinders University

We are seeking a proactive and highly organised Operational Support Officer to join the Operational Support team and deliver high quality operational and administrative support to the Discipline of Rural and Remote Health (RRH) at Flinders University. In this diverse role, you will be responsible for coordinating operational activities including conferences and events, stakeholder visits, while providing executive support to leadership staff. Based at the Darwin Casuarina campus, this position contributes to the ongoing improvements of operational procedures, administrative systems and work instructions to support consistent and effective service delivery across the discipline.

Key responsibilities include:

• Providing operational and administrative support, including calendar management, coordination of meetings and conferences, and the preparation and distribution of correspondence.
• Building and maintaining effective working relationships with leadership staff and key stakeholders.
• Supporting the development and ongoing maintenance of operational procedures, processes and templates to support efficient and consistent service delivery.
• Coordinating travel arrangements for staff, students, visitors and groups, ensuring compliance with university policies and procedures.

To be successful in this position, you will demonstrate:

• Proven experience providing operational and administrative support, including coordinating events, travel, facilities, resources and business operations within a complex organisation.
• Strong organisational and problem‑solving skills, with the ability to manage competing priorities, meet deadlines and maintain a high level of accuracy and attention to detail.
• Excellent written and verbal communication skills, with the ability to build positive relationships and work collaboratively with a diverse range of internal and external stakeholders.
• Sound knowledge of contemporary administrative systems, software and processes, with the ability to interpret and apply policies and procedures to support efficient service delivery and continuous improvement.

We are committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies.

Appointment to this role is conditional on the completion of required pre‑employment checks and declarations, each of which must be satisfactory to the University.

• Flinders University will require a current completed Nationally Coordinated Criminal History Check and Gender Based Violence Declaration which is satisfactory to the University. The contract of Employment is conditional upon the receipt of these completed compliance checks. A disclosable outcome will not automatically disqualify a candidate from consideration. Each case will be assessed on its individual merits and relevance to the inherent requirements of the role.
• Staff working in a health care setting are required to be fully vaccinated against COVID-19 in line with the NT Health policy.
• Northern Territory Government legislation (the Care and Protection of Children Act 2007) now requires all individuals in child related employment or whose duties involve, or are likely to involve, contact with a child, to hold a valid ‘Working with Children Clearance’ (Ochre Card). This position involves child related work and is assessed as requiring a Working with Children Clearance/Ochre Card.

Position Details

• Full time | Fixed term until 31 December 2027
• Professional HEO5 | $84,599 - $93,366
• Location: Darwin / Larrakia

Key Benefits and Perks

• 17% Superannuation + salary packaging options
• Flexible working arrangements
• Awarded the AHEIA Higher Education Award for Workplace Culture Excellence due to our commitment to wellbeing through our staff wellbeing program
• Wide range of professional development activities and services, including exclusive staff study offers
• We embrace diversity and promote equity and inclusion for all students and staff, as shown through our three SAGE Cygnet Awards.
• Recognised as a Veteran Employer of Choice

Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them.

Flinders Rural and Remote Health NT: At Flinders Rural and Remote Health NT, our aim is to be a hub for innovative health research, education, and workforce development across the Northern Territory. We engage with students, community, and stakeholders to provide critical programs, such as the Northern Territory Medical Program, Paramedicine, Rural Clinical School, and the University Department of Rural Health.

Life at Flinders: They say know your place. We say you've found it right here. Flinders University was founded on the belief that learning should open minds, celebrate individuality and give people the freedom to pursue their own point of view. That spirit lives on in our community of thinkers, doers and changemakers who challenge convention, and each other, to shape what comes next. Rising to a challenge is nothing new for Flinders. During our first 60 years, we’ve navigated revolutionary changes in social and cultural norms, and have responded to transformative economic, environmental and technological developments. Through it all, we’ve continued to deliver for our students and community, innovating in learning and research to prepare graduates for the changing world they help create.