Vendor and Worker Compliance Administrator

BGIS Global Integrated Solutions Canada; Sydney; On-site; AUD 85,000 - 90,000; Full time

Benefits offered by this job

Spot recognition vouchers

Employee referral bonus

Flare discounts

Job summary

BGIS Global Integrated Solutions Canada is seeking a Vendor and Worker Compliance Administrator for an on-site role in Parramatta, NSW. You will support onboarding, maintain compliance records, and assist daily administration across a government portfolio.

The role emphasizes data accuracy, strong communication, and collaboration with vendors, client representatives, and BGIS colleagues. On-site position with long-term security and growth opportunities.

Qualifications

• Experience in administrative, compliance, or vendor coordination roles.
• High level of data entry accuracy and attention to detail.
• Experience managing multiple tasks in a busy environment.
• Strong communication skills, both written and verbal.
• Professional presentation and ability to build rapport with a large team.
• Proficiency in Word, Excel, and Outlook.
• Willingness to adapt and solve problems flexibly.
• Baseline education meets minimum requirements.

Responsibilities

• Support vendor onboarding, engagement, and compliance activities across the portfolio.
• Maintain accurate vendor, worker, and compliance records.
• Assist with maintaining the CMMS system and asset data.
• Support the allocation and coordination of work orders to meet KPIs.
• Assist with document control and regulatory compliance.
• Prepare regular and ad hoc reports, agendas, and minutes.
• Maintain the Purchase Order Register and assist with accounts activity.
• Support WHS and environmental systems and incident reporting.
• Build positive relationships with vendors and stakeholders.
• Participate in team meetings and foster collaboration.

Skills

Data entry

Attention to detail

Multitasking

Communication

Professional presentation

MS Office

Adaptability

Education

High School Certificate or equivalent

Tools

CMMS (Archibus)

Job description

Vendor and Worker Compliance Administrator

BGIS Global Integrated Solutions Canada - Sydney NSW

$85,000 - $90,000 a year

Permanent

5d ago , from BGIS Global Integrated Solutions Canada

Vendor and Worker Compliance Administrator - Parramatta
Location: Parramatta, NSW
Company: BGIS, Government Client
Employment Type: Full-Time, Permanent, On-Site
Salary: $85,000 - $90,000 + Superannuation

We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging.

About BGIS

BGIS is a global provider of integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on our collaborative and inclusive culture, and on maintaining high standards of safety, quality, and service.

Purpose of the Role

BGIS is looking for a Vendor and Worker Compliance Administrator to support vendor onboarding, compliance, and administration across a long standing government portfolio delivering essential community services throughout New South Wales. Reporting to the CSI Business Partner & Sustainability Manager, you will work closely with vendors, client representatives, and BGIS colleagues to bring new vendors on board, maintain compliance records, and support day-to-day operational activities.

This is a wonderful opportunity to join an established client relationship offering excellent job security, with genuine exposure to compliance, vendor management, and workforce activities. You'll have access to professional development opportunities and the chance to build your knowledge across a broad and interesting portfolio.

The ideal candidate will be warm, personable, and well presented, with a positive and confident communication style that helps you connect easily with vendors, colleagues, and stakeholders across a large and varied team.

Key Responsibilities

• Support vendor onboarding, engagement, and compliance activities across the portfolio.
• Maintain accurate vendor, worker, and compliance records, ensuring data integrity and currency.
• Assist with maintaining the CMMS system, capturing preventative and reactive work orders, work order data, and asset data.
• Support the allocation, delegation, and collation of work orders to help meet contract requirements and KPIs.
• Assist with document control and compliance with relevant laws, regulations, codes, and standards.
• Support the preparation of regular and ad hoc reports, meeting agendas, and minutes.
• Maintain and update the Purchase Order Register and assist with accounts activities as required.
• Support WHS and environmental systems, including hazard and incident reporting.
• Build positive working relationships with vendors, subcontractors, suppliers, client representatives, and colleagues.
• Participate in team meetings and contribute to a collaborative and supportive working environment.

Education, Experience & Skills

Essential:

• Demonstrated experience in an administrative, compliance, or vendor coordination role.
• High level of data entry accuracy and genuine attention to detail.
• Experience managing multiple tasks and priorities in a busy environment.
• Warm and confident communication skills, both written and verbal.
• Professional presentation and the ability to build rapport across a large and varied team.
• Proficiency in Microsoft Office applications including Word, Excel, and Outlook.
• Comfortable adapting to change and taking a flexible approach to problem-solving.
• High School Certificate or equivalent.

Desirable:

• Experience within property, corporate real estate, facilities management, or an operational environment.
• Experience using CMMS platforms such as Archibus.
• Experience working within QA, WHS, and environmental systems.
• A willingness to build knowledge of building services and general building maintenance.
• Additional tertiary qualifications.

Workplace Flexibility

This is a full-time, permanent position based on-site at the client's Parramatta justice precinct office, conveniently located close to public transport, cafés, and local amenities.

You'll have your own desk within a modern open plan office shared with other departments, offering a lovely opportunity to connect with a wide range of people across the business.

Why Join BGIS?

Key Benefits Include:

• Spot recognition vouchers and $2,000 employee referral bonus.
• Access to Flare for discounts across retailers, energy, utilities & much more!
• Fitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers.
• AFR Best Places to Work 2024 & 2025.
• Winner of Inspiring Workplaces Award 2025.
• Endorsed by Work180 as an employer of choice for women.
• Career progression through secondments & internal mobility.
• Recognised by WORK180 as a Top 5 Employer for career development opportunities.
• Health perks including EAP, wellness programs & flu vaccinations.

BGIS is an equal opportunity employer and we warmly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.

Eligibility

To be successful in the role, applicants must have full working rights in Australia.

Please note that a Baseline Medical Assessment will form part of the pre-employment process.

Explore more opportunities at https://apac.bgis.com