Transcript Co-Ordinator

1455 Epiq Australia, Pty Ltd.; Brisbane; On-site; AUD 52,000 - 65,000; Full time

Job summary

1455 Epiq Australia, Pty Ltd. is seeking a Transcription Coordinator to ensure accurate typing, timely finalization, and delivery of transcripts in line with the production schedule and style guides.

You will work with Transcription Managers and a team of transcribers to allocate work across jurisdictions. The role involves coordinating with the operations team, maintaining delivery accuracy, and assisting in training and quality assessments as required.

Qualifications

• Collaborative team member with strong communication.
• Attention to detail and customer-focused.
• Strong English written and verbal skills.
• Basic office administration experience preferred (6–12 months).

Responsibilities

• Liaise with Transcription Manager/Operations Manager to assign jurisdictions.
• Assist with transcriber allocations for same day and delayed transcription work.
• Merge, produce, finalize and deliver transcripts per client style guides.
• Ad-hoc setup of transcript orders and directories before assignments.
• Provide transcript billing information to Operations/Administration.

Skills

Collaborative

Strong communicator

Attention to detail

Customer focus

English skills

High school

Office admin

Education

High school graduate

Job description

At Epiq, your work contributes to complex, global legal outcomes. You’ll join a values‑driven community where integrity guides decisions, relentless service sets the bar, and we thrive on big challenges together. We invest in your growth with enterprise‑wide learning and mobility. We celebrate who you are, and we respect life beyond work with flexibility that’s recognized externally. Enabled by modern platforms and AI, you’ll do the most meaningful work of your career and see your impact at scale.

Job Description:

Job Summary

The primary duty of the Transcription Coordinator (TC) is to ensure transcript is accurately typed, finalized, and delivered to clients in accordance with the production schedule and style guides. All TCs will form a team working closely together in conjunction with the Transcription Manager/Practice Manager to allocate transcribers (typists) and manage the various jurisdictions for daily and delayed transcripts. TCs will be required to cross-train on various jurisdictions and may be involved in projects pertaining to transcription.

Essential Job Responsibilities

• Liaise with Transcription Manager/Operations Manager and other TCs for jurisdiction assignment
• Assist with transcriber allocations and reallocations for same day and delayed transcription work for various jurisdictions are required (liaising with other TCs and Transcription Manager/Operations Manager)
• Merge, produce, finalize and deliver transcripts in accordance with client and business quality KPIs
• Ad-hoc set up transcript orders for transcription and production
• Create necessary directories prior to commencement of transcript assignments
• Maintain delivery information for transcript orders
• Maintain overview of various email accounts/distribution groups
• Provide transcribers with relevant job information
• Deliver transcripts to clients via a variety of methods
• Audio check indistinct and inaudible notations in transcripts
• Audio check transcripts created from poor audio or audio with poor speakers
• Ad-hoc transcription as required
• Provide transcript billing information to the Operations Manager/Administration Team
• Participate in projects on an ad-hoc basis
• Conduct quality assessments for transcribers as directed by the Operations Manager and Quality Assurance Lead Analyst
• Participate in transcriber training as necessary
• Assist Transcription Manager with any duties necessary
• Act as 2IC to Transcription Manager, providing cover in absence
• Maintain close communication with Monitoring team
• Maintain daily contact with Transcribers via a variety of methods such as email and instant messaging
• Ensure communications are clear, concise, and in line with business requirements
• Foster and promote a safe and healthy work environment, maintaining safe work practices at all times, and to work within and comply with Company safety policies and procedures
• Ability to work outside standard business hours if required.

Qualifications & Characteristics

• Collaborative team member
• Strong communicator
• Attention to detail
• Customer focused
• Strong English skills, both written and verbal
• High school graduate
• Six months to one year basic office administration

Salary & Benefits

Your specific salary will be determined based on several factors:

• Location-based market rate for the role
• Your abilities in relation to the job specification
• Pay parity with the wider team in the considered location
• Further details about the package will be provided during the initial screening call with the Talent Acquisition Team.

Epiq Leadership Compass

• Fosters Relationships & Collaboration
• Build trust-based partnerships
• Nurture long-term relationships
• Remove collaboration barriers
• Celebrate cross-team success
• Engages & Influences
• Inspires action and alignment through clear communication, purposeful influence, and a compelling vision
• Use storytelling to build buy-in
• Align communication with organizational goals
• Guild alignment through strong engagement
• Maximizes Performance Sets and reinforces performance standards that drive results, ensure accountability, and align with Epiq’s goals.
• Use data to identify improvement opportunities
• Make informed decisions Align team goals with boarder strategy Empower teams to manage their own goals Translate vision into clear priorities Prepare for disruptions with strong change management Achieves Operational Success Drives continuous improvement and operational excellence through smart processes, data insights, and quality execution. Improve workflows for team efficiency Use clear documentation and expectations Resolve issues quickly using data and feedback

It is Epiq’s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq’s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.

Epiq is a leading global provider of integrated technology and services for the legal profession, including eDiscovery, managed services, bankruptcy, class action and mass tort administration, federal regulatory actions and data breach responses. Our innovative solutions are designed to streamline the administration of litigation, investigations, financial transactions, regulatory compliance and other legal matters. Epiq’s subject-matter experts bring clarity to complexity, create efficiency through expertise and deliver confidence to our clients around the world. We strive for a cohesive, collaborative environment that focuses on group achievement. With over 8000 associates worldwide, Epiq operates in 19 countries and over 80 global locations.