Trainee Finance Administration

Kempsey Shire Council; Kempsey; On-site; AUD 26,000 - 67,000; Full time

Benefits offered by this job

Flexible work arrangements

Employee assistance program

Health and wellbeing programs

Learning opportunities

Job summary

Kempsey Shire Council is offering a Trainee Finance Administration position in the Finance and Revenue team on a 12-month, full-time basis. You will learn practical skills across accounts payable/receivable, rates and water billing, and data entry while studying for a Certificate III in Accounts Administration.

You will gain hands-on experience and develop customer service, communication, and Microsoft Office skills, with support from experienced colleagues in a collaborative environment.

Qualifications

• Minimum Year 10 education, Year 12 desirable.
• Interest in finance, administration and learning new skills.
• Willingness to complete Certificate III in Accounts Administration (or equivalent).
• Basic computer skills from school/work/office environment.
• Good numeracy and literacy with accuracy and attention to detail.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Clear verbal and written communication; friendly customer service.
• Ability to follow instructions, meet deadlines and work in a team.
• Confidential handling of financial and personal information.

Responsibilities

• Participate in on-the-job training and formal coursework as part of the traineeship.
• Assist with accounts payable: checking/entering invoices, records, filing.
• Assist with accounts receivable: preparing invoices, updating debtor data.
• Support rates and water billing: data entry, record checks, routine updates.
• Prepare and maintain spreadsheets, reports, letters and documents.
• Enter and verify financial, property and customer information in Council systems.
• Provide friendly, professional customer service by phone, email and in person.

Skills

Customer service

Microsoft Office

Data entry

Records management

Attention to detail

Organisational skills

Communication

Teamwork

Education

Year 10

Year 12 desirable

Tools

Excel

Outlook

Word

Job description

Are you looking to start your career in finance while gaining valuable practical experience?

Council is seeking a motivated Trainee Finance Administration to join our Finance and Revenue team. This is an exciting opportunity to earn while you learn, combining structured workplace training with formal study towards a Certificate III in Accounts Administration (or equivalent).

As a Trainee Finance Administration, you will develop practical skills across a range of Council's finance and revenue functions while receiving guidance and support from experienced team members. You'll gain hands-on experience in areas including accounts payable, accounts receivable, rates and water billing, records management, data entry and general administration.

You will also have the opportunity to develop your customer service, communication, organisational and Microsoft Office skills while contributing to the delivery of accurate, timely and customer-focused financial services.

What you’ll do

Working as part of the Finance and Revenue team, you will:

• Participate in on-the-job training and formal coursework as part of your traineeship.
• Complete a Certificate III in Accounts Administration (or equivalent) through a Registered Training Organisation (RTO).
• Assist with accounts payable, including checking and entering invoices, maintaining records and filing documents.
• Assist with accounts receivable, including preparing invoices and updating customer and debtor information.
• Support rates and water billing activities, including data entry, record checking and routine updates.
• Prepare and maintain spreadsheets, reports, letters and other documents.
• Enter, update and check financial, property and customer information in Council systems.
• Provide friendly, professional and helpful customer service by phone, email and in person.

For a full list of the Key Accountabilities of the role, please refer to the Position Description.

About You:

We're looking for someone who is enthusiastic about starting a career in finance and is keen to learn, develop new skills and contribute to a supportive team environment.

You will ideally have:

• A minimumYear 10 education, with Year 12 desirable.
• A genuine interest in finance, administration and learning new skills.
• A willingness and commitment to complete a Certificate III in Accounts Administration (or equivalent).
• Basic computer skills gained through school, work or another office environment.
• Sound numeracy and literacy skills, with a strong focus on accuracy and attention to detail.
• Developing skills in Microsoft Office, particularly Outlook, Word and Excel.
• Clear verbal and written communication skills.
• A friendly and professional approach to customer service.
• Good organisational and time-management skills, including the ability to follow instructions and meet deadlines.
• The ability to maintain confidentiality when dealing with financial, personal and property information.
• A willingness to ask questions, seek guidance and learn from experienced team members.
• The ability to work cooperatively as part of a team.
• A willingness to learn Council's finance, revenue, records-management and customer-service systems and procedures.
• A commitment to ongoing learning and successfully completing the traineeship.

Acurrent driver's licence, or willingness to obtain and maintain one, is also required.

About Us:

Kempsey Shire Council (KSC) is located on the Mid North Coast of NSW, known for its genuine hospitality, pristine beaches, sub-tropical rainforests, mountain ranges, rock river gorges, sprawling farmland and peaceful villages.

We are a progressive, proactive and dynamic organisation, and we pride ourselves on the respectful and supportive workplace we have cultivated. With 360+ dedicated staff managing $1.8 billion worth of assets across many sites throughout the Shire, KSC work closely with our community to build an inspired, connected Macleay Valley.

Why Join Us?

As the successful candidate, you'll enjoy:

• A temporary full-time position for 12 months, 35-hour work week.
• Monthly Rostered Day Off (RDO).
• Weekly salary of $501.30 to $1279.60 (plus superannuation).
• Learning from experienced professionals – gaining exposure to how Council manages its Finances.
• Building a pathway to your future – developing skills and experience that can lead to future opportunities.
• Being part of something bigger – understanding how different teams across Council work together to support a thriving community.
• A working environment focussed on wellbeing, including flexible work arrangements, rostered days off, EAP access, social club, and health and wellbeing programs.
• Career development and learning opportunities.
• A supportive, collaborative working environment designed to help you grow!
• A fantastic lifestyle and work life balance, on the beautiful Mid-North Coast.

Applications Close: COB Friday, 2 October 2026.

Please note that Council reserves the right to close this job advertisement before the stated closing date if a suitable candidate is found. Therefore, we encourage all interested applicants to submit their applications as soon as possible.

Have questions? Please contact Stacey Milliganâ Finance Manager, for a confidential discussion onPh: 02 6566 3***.

Please Note: Our recruitment notification process is primarily via system generated emails. Please ensure your email is correct before submitting your application to avoid missing crucial updates.

If you experience any difficulties applying online, please contact the Recruitment team on 02 6566 3*** or email ****@kempsey.nsw.gov.au

Thank you and good luck with your application.

Kempsey Shire Council is an equal opportunity employer and we celebrate our diverse, inclusive and values-led workforce. We welcome and encourage applications from Aboriginal and Torres Strait Islander people, people with diverse culture and linguistic backgrounds and people with a disability. In addition, Kempsey Shire Council will provide reasonable adjustments for suitably qualified individuals with disabilities. If you require additional assistance to participate in the recruitment process, please discuss with the advertised contact person. You can ask for reasonable adjustments to be made at any time during the recruitment process.