TRADE ADMINISTRATION & ACCOUNTS COORDINATOR

Harris and Williams Electrical; Queanbeyan-Palerang Regional Council; Hybrid; AUD 60,000 - 85,000; Full time

Benefits offered by this job

RDOs

Company fuel card

Career progression

Training and skills development

Job summary

Harris & Williams Electrical in Queanbeyan NSW is seeking a Trade Admin & Accounts Coordinator to keep our busy trades business running smoothly. You will own administration and accounts tasks, driving efficient processes and systems as the company grows.

You’ll handle Xero invoicing, supplier bills, payments and reconciliations, plus Tradify job creation, scheduling and information updates to keep jobs moving. A hands-on, organised approach and initiative are essential.

Qualifications

• Must have hands-on experience using Xero.
• Experience with Tradify or similar trade management software is a plus.
• Confident with invoicing, accounts payable and accounts receivable.

Responsibilities

• Manage invoicing, supplier bills, payments, and reconciliations in Xero.
• Create and manage jobs, scheduling, and update job information in Tradify.
• Prepare and send customer invoices and quotes.
• Assist with job costing and checking labour and material costs.
• Order materials and liaise with suppliers.
• Check technician timesheets and job information.
• Maintain SOPs and office procedures.

Skills

Xero

Initiative

Organised

Communication

Invoicing

Accounts payable

Accounts receivable

Tradify

Driver's licence

Tools

Tradify

Job description

TRADE ADMINISTRATION & ACCOUNTS COORDINATOR

Harris & Williams Electrical – Queanbeyan NSW

Harris & Williams | Queanbeyan

35 hours per week | 3 or 4 days | Flexible arrangement for the right candidate

This is a hands-on role for someone who takes initiative, is comfortable working independently and enjoys keeping a busy trades business organised and running smoothly.

You’ll be an all-rounder who takes ownership of the administration and accounts side of the business, while helping build good systems and processes as the company continues to grow.

Key responsibilities

• Xero – essential: managing invoicing, supplier bills, payments, reconciliations and general accounts administration

• Tradify: creating and managing jobs, scheduling, updating job information and keeping jobs moving

• Preparing and sending customer invoices

• Processing and paying supplier invoices

• Following up outstanding customer accounts

• Entering and reconciling transactions

• Preparing and sending quotes

• Assisting with job costing and checking labour and material costs

• Ordering materials and liaising with suppliers

• Checking technician timesheets and job information

• Organising vehicle registrations, servicing, repairs and maintenance

• Creating and maintaining SOPs and office procedures

• General office administration and supporting the team as required

About you

• Must have previous hands-on experience using Xero

• Ideally has experience with Tradify or similar trade/service management software

• Confident with invoicing, accounts payable and accounts receivable

• Highly organised and takes initiative

• Good computer and administration skills

• Confident communicating with customers, suppliers and tradespeople

• Current driver's licence

• Able to provide recent employment references

Previous experience in an electrical, air conditioning, construction or trades business would be highly regarded.

About the role

• 35 hours per week, worked over 3 or 4 days

• Flexible arrangement for the right candidate

• Flexible start and finish times for the right candiate

• Possibility of working from home some of the time

• Start date: Mid to Late -October 2026

What we offer

For a candidate who is committed to a long-term role and wants to help develop and grow the company, we offer the opportunity for:

• 35 hours per week, worked over 3 or 4 days with Flexible working arrangements, including the possibility of working from home some days

• RDOs may be available

• Company fuel card may be available

• Increased hours to full-time in the future

• Increased pay as your role and responsibilities grow

• Training and skills development to support your growth within the company

• Career progression into a larger role as the business continues to grow

About us

Harris & Williams is a family-owned and operated dual-trade business, specialising in electrical and air conditioning.

With 10 years in business and over 40 years of industry experience, we’ve built our reputation on quality workmanship, reliability and great customer service.

As we continue to grow and move into a larger warehouse and office, we’re looking for the right person to join our team and be part of our next stage of growth.

If you have strong Xero experience, take initiative and enjoy being the person who keeps everything on track, we’d love to hear from you.