Executive Assistant

Brisbane Catholic Education Office; Logan Village; On-site; AUD 73,000 - 76,000; Full time

Benefits offered by this job

Career advancement

Flexible work arrangements

AI tools & training

Salary packaging

Wellness programs

Fitness Passport

Job summary

Trinity College Beenleigh, administered by Brisbane Catholic Education Office, seeks an Executive Assistant to provide high-level administrative support to the Principal and College Leadership Team. The role entails calendar management, confidential administration, procurement oversight and event coordination within a Catholic education context.

The successful candidate will optimise administrative processes, ensure compliance with school policies, and contribute to a welcoming, collaborative

Qualifications

• Experience in high-level executive support and administration.
• Ability to manage complex calendars, correspondence, and confidential records.
• Proven ability to coordinate events, procurement, and budget activities.
• Strong understanding of administrative systems and continuous improvement.
• Ability to apply governance, policies and procedures to school operations.

Responsibilities

• Overseeing development, maintenance and operations of administrative systems; propose process improvements.
• Coordinate day-to-day administrative tasks, monitor workloads and promote teamwork.
• Develop and interpret legislation, regulations and guidelines for school administration operations.
• Prepare and maintain procurement activities, oversee budget administration.
• Market and promote administrative services; coordinate programs to meet school needs.

Skills

Calendar management

Executive support

Recruitment/onboarding

Event planning

Front office operations

Process improvement

Procurement & budgeting

Stakeholder coordination

Job description

Brisbane Catholic Education Office – Logan Village QLD

Brisbane Catholic Education (BCE) is a vibrant learning community within the Archdiocese, employing over 12,000 people across a diverse range of positions. As the largest provider of Catholic education in Queensland, BCE is dedicated to delivering high-quality education from Prep to Year 12. Through strong partnerships with parents, governments, and the wider community, BCE fosters social responsibility, self-discipline and Catholic values in all its students. We offer a supportive working culture where care for the individual is an important part of our ethos. Arrive at work every day to a welcoming and compassionate environment, knowing that you'll be supported to take care of what's important to you. Learn more about Brisbane Catholic Education.

Summary

Trinity College, Beenleigh is seeking a highly organised and professional Executive Assistant to provide high-level administrative and executive support to the Principal. This pivotal role requires exceptional communication, discretion, and organisational skills, with the ability to manage competing priorities while fostering positive relationships across the College community. Join a dynamic and supportive team committed to excellence in Catholic education.

• Location: Trinity College - Beenleigh
• Start date: Commencing ASAP
• Work hours: 38.00 hours per week
• Salary: $73,334.00 - $75,638.00 + 12.75% Super
• Status: Full Time Continuing
• Ad close date: 8th November 2026
• Contact: **********@bne.catholic.edu.au | 07 3442 5***

About our school

Trinity College is a co-educational Catholic College with an enrolment of over 960 students from Years 7 -12. The College is administered by the Catholic Archdiocese of Brisbane through the Brisbane Catholic Education Office and is a member of Marist Schools of Australia.

We are committed to making Jesus known and loved in the Marist tradition and our vision is to provide a caring, contemporary, learning environment which nurtures the spiritual, intellectual, social, cultural and physical potential of the young people in our care. Explore our school website to learn more about us.

About the opportunity

In this position you will be responsible for:

• Overseeing the development, maintenance, and operations of relevant systems and administrative resources and recommending improvements to processes and procedures
• Coordinating general day to day administrative tasks, monitoring workloads, promoting teamwork, skill development, and a sense of pride in the school
• Developing and interpreting legislation, regulations, procedures and other guideline material relating to administrative operations within the school
• Preparing and maintaining procurement activities, including overseeing budget administration, and activities
• Marketing and promoting administrative services, coordinating programs that are responsive to the school requirements and current trends.

About you

To be successful in this position you will bring relevant contemporary skills and experience including:

• Manage the day-to-day operations of the Principal's Office, including calendar management, correspondence, meetings and confidential administration.
• Provide high-level executive and administrative support to the Principal and College Leadership Team.
• Coordinate employee lifecycle administration, ensuring compliance with recruitment, onboarding, employment changes and associated records.
• Plan and coordinate College events, functions and key administrative projects.
• Oversee Front Office operations during designated school holiday periods, ensuring continuity of service.
• Review and improve administrative systems, processes and resources to enhance efficiency and effectiveness.
• Lead and support administrative workflows, fostering collaboration and customer-focused service.Interpret and apply relevant legislation, policies and procedures to support College operations.
• Coordinate procurement activities and financial administration responsibilities.
• Support the promotion and delivery of administrative services that meet the evolving needs of the College community.
• Applicants do not need to be Catholic to be eligible for this position.

Eligibility and Safeguarding requirements

• Eligibility to work in Australia for the duration of the appointment
• Hold a Paid Employee Positive Notice Blue Card prior to commencement.

Why choose BCE

Join us and be part of the largest Catholic Diocese in Queensland, nurturing your personal and professional development goals. As a valued member of our organisation, enjoy these and other rewards:

• Opportunities for career advancement and professional development
• Competitive remuneration and flexible work arrangements (position dependent)
• Access to targeted AI tools and training with a focus on innovation and strong ethical standards. Learn more here: The Rome Call for AI Ethics and Microsoft Australia News Centre
• Salary packaging and salary-sacrificing options
• Active staff social club and wellness programs
• Personal support for our employees and families through the Employee Assistance Program.
• Fitness Passport access‑ discounted membership giving you flexible access to a wide network of gyms, pools and fitness facilities for you and your family.

Everyone at BCE models and fosters a commitment to the safeguarding of children and promotes a culture where student protection is everyone's responsibility. The Archdiocese of Brisbane has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks and background referencing for all persons who will engage in direct and regular involvement with children and young people and/or adults-at-risk. The organisation is fully committed to child safety and has a zero tolerance to abuse of children or adults-at-risk.

Equity and inclusion are at the core of our Catholic values and we recognise the benefits of a diverse workforce. We encourage and welcome candidates from all backgrounds to apply for this position.

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