Title Records Assistant

Brisbane Catholic Education Office; Brisbane; Presencial; AUD 55.000 - 65.000; Tempo integral

Resumo da vaga

Brisbane Catholic Education is seeking a proactive Records Assistant to support the Records Management team at the O’Shea Centre, Wilston. You will collate and catalogue physical records for off-site storage, while providing general admin support and maintaining accurate records across systems.

The role requires attention to detail, ability to lift 20kg+, and teamwork with stakeholders across levels. On-site, full-time with possible local travel to BCE schools.

Qualificações

• Proficiency in Excel and an understanding of Microsoft Office 365 Suite.
• Being adaptable, flexible, proactive, and able to prioritise tasks effectively.
• Strong attention to detail and accuracy in administrative and recordkeeping tasks.
• Confidence working with systems, spreadsheets and data entry.
• Ability to lift potentially heavy archive boxes (20kg+).
• Working collaboratively with different stakeholders at different levels.
• Following policy and procedures to resolve minor challenges and issues.
• Prior experience in records, administration or a school-based support role (highly regarded but not essential).

Responsabilidades

• Collate, catalogue and prepare physical records for off-site storage.
• Provide general administrative support to the team.
• Maintain accurate records, including data entry into systems, spreadsheets and databases.
• Prepare documents and generate reports as required.
• Apply established processes to resolve enquiries.
• Communicate with internal and external stakeholders to respond to queries.
• Work collaboratively with colleagues to resolve day-to-day issues.

Ferramentas

Microsoft Office 365

Excel

Data entry tools

Descrição da vaga

Brisbane Catholic Education Office – Woolloongabba QLD

21h ago , from Brisbane Catholic Education

Brisbane Catholic Education (BCE) is a vibrant learning community within the Archdiocese, employing over 12,000 people across a diverse range of positions. As the largest provider of Catholic education in Queensland, BCE is dedicated to delivering high-quality education from Prep to Year 12. Through strong partnerships with parents, governments, and the wider community, BCE fosters social responsibility, self-discipline and Catholic values in all its students. We offer a supportive working culture where care for the individual is an important part of our ethos. Arrive at work every day to a welcoming and compassionate environment, knowing that you'll be supported to take care of what's important to you. Learn more about Brisbane Catholic Education.

About our team

The Records Management team helps ensure information across BCE is secure, accessible and well governed, supporting strong decision-making and organisational accountability. They work closely with schools and offices to provide trusted advice and practical records management solutions.

• Location: O’Shea Centre, 19 Lovedale Street, Wilston (please note that occasional travel required to BCE schools to assess and prepare records)
• Work hours:Fulltime on-site
• Contact:**********@bne.catholic.edu.au

Summary

Brisbane Catholic Education is seeking a proactive and detail‑oriented Records Assistant to support our Records Management team. In this hands‑on role, you’ll play an important part in the collation, cataloguing and preparation of organisational records for transfer to off‑site storage. If you enjoy structured work, strong processes and being part of a supportive Corporate Services environment, this is a great opportunity to contribute to a high‑performing team.

About the opportunity

In this position you will:

• Collate, catalogue and prepare physical records for off‑site storage
• Provide general administrative support to the team across a variety of tasks
• Maintain accurate records, including data entry into systems, spreadsheets and databases
• Prepare documents and generate reports as required
• Apply established processes and guidelines to resolve enquiries
• Communicate with internal and external stakeholders to provide information and respond to queries
• Work collaboratively with colleagues to resolve day‑to‑day issues as they arise

About you

To be successful in this position you will bring relevant contemporary skills and experience including:

• Proficiency in Excel and an understanding of Microsoft Office 365 Suite
• Being adaptable, flexible, proactive, and able to prioritise tasks effectively
• Strong attention to detail and accuracy in administrative and recordkeeping tasks
• Confidence working with systems, spreadsheets and data entry
• Ability to lift potentially heavy archive boxes (20kg+)
• Working collaboratively with different stakeholders at different levels
• Following policy and procedures to resolve minor challenges and issues
• Prior experience in records, administration or a school‑based support role (highly regarded but not essential)

Eligibility and Safeguarding requirements:

• Eligibility to work in Australia for the duration of the appointment
• Ability to obtain a National Criminal History check prior to commencement
• Current Queensland Driver’s Licence and willingness to travel if require

Why choose BCE

Join us and be part of the largest Catholic Diocese in Queensland, nurturing your personal and professional development goals. As a valued member of our organisation,enjoy these and other rewards:

• Opportunities for career advancement and professional development
• Competitive remuneration and flexible work arrangements (position dependent)
• Salary packaging and salary-sacrificing options
• Active staff social club and wellness programs
• Personal support for our employees and families through the Employee Assistance Program.
• Fitness Passport access– discounted membership giving you flexible access to a wide network of gyms, pools and fitness facilities for you and your family.

Please note applications for this position may be considered as they are received, and an appointment made prior to the advertised close date.

Everyone at BCE models and fosters acommitment to the safeguarding of childrenand promotes a culture where student protection is everyone’s responsibility. The Archdiocese of Brisbane has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks and background referencing for all persons who will engage in direct and regular involvement with children and young people and/or adults-at-risk. The organisation is fully committed to child safety and has a zero tolerance to abuse of children or adults-at-risk.

Equity and inclusion are at thecore of our Catholic valuesand we recognise the benefits of a diverse workforce. We encourage and welcome candidates from all backgrounds to apply for this position.