Timetabling Coordinator

EDU Holdings; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

An education organization in Melbourne is seeking a Timetabling Coordinator to develop and optimize academic timetables across all campuses. The ideal candidate will have experience in timetabling, strong Excel skills, and excellent communication abilities. Join a supportive community that offers career progression, professional development, and a positive work environment with added perks such as daily breakfast.

Benefits

Daily breakfast supplied

Training and Development opportunities

Career progression

Qualifications

• Previous experience in timetabling/scheduling role preferably in the education sector.
• Demonstrated ability to investigate and analyze key issues and develop practical solutions.
• Understanding of regulatory frameworks in education.

Responsibilities

• Develop and manage academic timetables for all courses.
• Coordinate with stakeholders to meet academic needs and deadlines.
• Prepare and maintain examination timetables.

Skills

Timetabling applications

Intermediate to advanced Excel skills

Excellent written and oral communication

Problem-solving skills

Interpersonal skills

Education

Qualification in relevant field

Tools

Microsoft Office365

Job description

About the role

The Timetabling Coordinator role is responsible for developing, managing, and optimising academic timetables of all courses (VET and HE), ensuring maximisation of space across all campuses. This role involves actively coordinating with various stakeholders to meet academic needs and deadlines, while optimising the use of resources.

Key Responsibilities

• Create and publish the academic calendar including census and financial liability dates.
• Prepare, publish and maintain examination timetables utilising a range of systems and spreadsheets.
• Support the Student Administration Manager in the creation of courses in SIS.
• Ensure rooms are allocated to achieve maximum usage capacity across all campuses and scheduling conflicts are resolved appropriately.
• Ensure class sizes are maximised to meet the room capacity and/or approved academic class caps.
• Establish and maintain collaborative working relationships with academic and campus operations teams to create and revise course offerings; set up courses in the student information systems and create classes.
• Support Student Administration Manager with projects relating to timetabling solutions.
• Support the enrolment process through the creation of timetables that strikes a balance between effective space utilisation, student preferences, course progression and academic staff availability.
• Support the recruitment and enrolment strategies of the group, ensuring timetables are developed and published in line with recruitment timelines, enrolment scheduling and academic governance processes.
• Allocate rooms for ad hoc events bookings.
• Manage relationships with third parties for room rental.
• Monitor and produce timetable related reports. For example, class sizes, and building capacities

Education, Experience & Skills

• Qualification in relevant field
• Previous experience in timetabling/scheduling role preferably in the education sector.
• Experience using timetabling applications and intermediate to advance Excel skills.
• Demonstrated ability to investigate, identify and analyse key issues and associated alternatives, benefits, and costs to develop practical solutions (consider creative and innovative cost-effective solutions).
• Demonstrated understanding of requirements associated with regulatory frameworks, including the Higher Education Standards Framework (Threshold Standards) 2021, Standards for RTO’s 2015, and the National Code of Practice for Providers of Education and Training to Overseas Students 2018.
• Proficiency in Microsoft Office365
• Positive attitude and ability to think creatively and bring innovation to EDU and its subsidiaries
• Excellent written and oral communication
• Excellent interpersonal skills with the ability to work autonomously and in a team

Why Join us?

A supportive team - When you work with us, you’re not just a team member—your part of a supportive community that lifts each other up, values every contribution, and thrives on mutual respect.

Career progression- Here, you’ll find an environment where your ideas matter, your growth is prioritized, and you’re empowered to do your best work—because when we succeed, we do it together

A positive and fun work environment- Work should be more than just a job—it should be an experience you enjoy!

Daily breakfast supplied - We believe that a positive and fun work environment starts with the little things, and what’s better than breakfast?

Training and Development opportunities - Professional development allowance available to invest in your future & help you stay at the forefront of your field

Diversity & Inclusion- We celebrate diversity and are committed to reflecting Australian society to better serve our students. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, sexually and gender diverse people, and individuals of all ages.

Next Steps

Apply online or send your resume and cover letter to [emailprotected]. Only applicants with the right to live and work in Australia will be considered. Shortlisted candidates will be notified.

We look forward to receiving your application and potentially welcoming you to our team!