Team Manager - Client Contracts Officer Team

Uniting; Newcastle; Hybrid; AUD 130,000 - 170,000; Full time

Benefits offered by this job

Flexible hybrid working

Fitness Passport access

Not-for-profit salary packaging

Job summary

Uniting is seeking a Team Manager to lead the Client Contracts Officer Team across Newcastle and Unanderra. You will oversee contract preparation, approvals and resident admissions, while guiding a remote/hybrid team and coordinating with Finance and external stakeholders.

The role focuses on ensuring accurate documentation, regulatory compliance and efficient processes, with monthly travel between sites and strong leadership across dispersed teams.

Qualifications

• Minimum five years in the residential aged care sector.
• Proven team leadership, including remote or hybrid management.
• Experience in aged care administration, resident admissions, contracts or financial processes.
• Knowledge of aged care regulatory requirements and Medicare subsidy claims.
• Strong customer service supporting residents, families and authorised representatives.
• Excellent attention to detail and documentation accuracy.
• Ability to manage competing priorities and deliver operational outcomes.
• Willingness to travel between Newcastle and Unanderra monthly; expenses covered.

Responsibilities

• Lead and develop the Client Contract Officer team and the Client Residential Support Officer.
• Oversee preparation, negotiation and issuance of residency agreements and bed movement docs.
• Ensure admission/residency docs are accurate and timely within regulatory timeframes.
• Support financial/contractual discussions with residents and representatives.
• Oversee accommodation payments, lump sums, resident fees, and related matters with Finance.
• Guide Service Managers on bed offers, vacancies, movements and admissions.
• Maintain current processes and docs aligned with legislation and policy.
• Monitor performance, workload and service standards to meet deadlines.
• Lead a geographically dispersed workforce across locations with hybrid/remote arrangements.
• Travel monthly to support leadership and strengthen relations.
• Identify process improvements to streamline workflows and compliance.
• Promote use of systems and standardized processes for efficiency.

Skills

Team leadership

Stakeholder engagement

Relationship management

Influencing skills

Process improvement

Communication

Change management

Remote/hybrid leadership

Travel readiness

Education

Higher School Certificate

Tertiary qualification (Lean/Six Sigma training highly regarded)

Job description

Team Manager - Client Contracts Officer Team

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Team Leader - Client Contracts Team

Permanent Full-time | Newcastle & Unanderra

Location and Travel: This role oversees the Client Contract Officer teams across Newcastle and Unanderra. Travel to the alternate site is required once per month to support team leadership, coaching, stakeholder engagement and operational oversight. All travel expenses associated with these visits will be covered by Uniting.

About The Role

As the Client Administration Team Leader, you will lead a geographically dispersed team responsible for the preparation, management and administration of Permanent Residential Aged Care Residency Agreements and associated financial and contractual requirements.

Reporting to the Client Administration Manager, you will oversee the Client Contract Officers and Client Residential Support Officer, ensuring residents and their representatives receive accurate, timely and compassionate support throughout their aged care journey.

You will work closely with residential aged care services, Finance, Revenues and Receivables, and external stakeholders to ensure admission and residency processes are managed efficiently and in accordance with legislative and organisational requirements.

This is a hands-on leadership role that combines operational oversight, team development, stakeholder engagement and continuous improvement. You will lead a hybrid and remote workforce across Newcastle and Unanderra, building a connected, engaged and high-performing team while maintaining consistent service standards across both locations.

You will also play a key role in identifying opportunities to streamline processes, improve service delivery and strengthen compliance, championing practical and sustainable improvements across the Client Administration function.

About Uniting

At Uniting, we believe in a better way to care. We work alongside individuals, families and communities to provide compassionate support and help people live with dignity, choice and independence.

By ensuring our residential aged care clients receive accurate financial and contractual information and a seamless admission experience, you will contribute to the delivery of quality care and support for older people and their families.

Key Responsibilities

• Lead, manage and develop the Client Contract Officer team and Client Residential Support Officer, fostering a collaborative, accountable and high-performing team culture.
• Oversee the preparation, negotiation and issuance of Permanent Residential Aged Care Residency Agreements and associated bed movement documentation.
• Ensure all admission and residency documentation is accurate, complete and finalised within required regulatory timeframes.
• Support financial and contractual discussions with residents and their representatives, including accommodation payments, payment methods and ongoing financial obligations.
• Oversee follow-up of accommodation payment arrangements, outstanding lump sums, resident fees and other account-related matters in collaboration with residents, representatives, Services Australia and internal Finance teams.
• Provide guidance and support to Service Managers and administrative teams regarding bed offers, vacancies, bed movements, admissions and financial or contractual requirements.
• Ensure processes, work instructions and documentation remain current and aligned with legislative requirements, organisational policies and disclosure obligations.
• Monitor team performance, workload allocation and service standards, ensuring operational objectives and deadlines are achieved.
• Lead, coach and develop a geographically dispersed workforce across Newcastle and Unanderra, maintaining engagement, communication and accountability across remote and hybrid working arrangements.
• Travel to the alternate site once per month to provide face-to-face leadership, coaching, team support and operational oversight.
• Build strong relationships with internal and external stakeholders to resolve complex enquiries and support effective service delivery.
• Identify and implement continuous improvement initiatives to streamline workflows, improve productivity, strengthen compliance and enhance the client experience.
• Champion the effective use of systems, technology and standardised processes to improve operational efficiency.
• Promote a culture of feedback, learning, professional development, safety and continuous improvement.

About You

You are an experienced aged care professional and people leader who understands the importance of balancing operational efficiency, regulatory compliance and compassionate client service. You have a proven ability to lead teams, manage competing priorities and maintain high standards of accuracy across financial, contractual and administrative processes.

You are confident leading geographically dispersed teams, with experience building engagement, coaching employees and maintaining performance across remote and hybrid environments. You know how to build strong working relationships across a complex organisation, influence stakeholders and work collaboratively to resolve issues.

You are also a proactive and improvement-focused leader who challenges inefficient processes, embraces change and looks for practical ways to improve service delivery. You are comfortable travelling between Newcastle and Unanderra once per month to support your team and strengthen relationships across both locations.

Above all, you bring integrity, sound judgement and a genuine commitment to supporting older people and their families.

Qualifications And Experience

To be successful in this role, you will bring:

• A minimum of five years' experience in the residential aged care sector.
• Previous team leadership experience, including managing and developing employees in remote or hybrid working environments.
• Demonstrated experience in aged care administration, resident admissions, contractual documentation or financial processes.
• Applied knowledge of aged care regulatory requirements and Medicare subsidy claims processes.
• Strong customer service skills, with experience supporting aged care residents, families and authorised representatives through sensitive financial and contractual discussions.
• Excellent attention to detail and a commitment to maintaining accurate documentation and records.
• Proven ability to manage competing priorities, monitor team performance and deliver operational outcomes.
• Strong communication, stakeholder engagement, relationship management and influencing skills.
• Demonstrated experience identifying and implementing process improvements and supporting organisational change.
• Ability and willingness to travel between Newcastle and Unanderra once per month to support team leadership and operational requirements, with travel expenses covered by Uniting.
• A commitment to Uniting's purpose and values, with a genuine interest in contributing to positive outcomes for older people and the wider community.

A Higher School Certificate or equivalent clerical or administrative experience is required. A relevant tertiary qualification and process improvement training, such as Lean or Six Sigma, will be highly regarded.

Why Uniting?

Join more than 12,000+ employees working together to inspire people, enliven communities, and confront injustice.

In Return, You’ll Enjoy:

• Access to outstanding not-for-profit salary packaging, helping you pay less tax and take home more of your income. Better still, your full annual benefit is available from 1 April 2026, allowing you to maximise your tax savings from the start of the FBT year.
• Flexible hybrid working.
• Access to Fitness Passport, providing discounted access to hundreds of gyms, pools, and fitness facilities across Australia to help you live your best life.
• Additional paid leave options, including the opportunity to purchase extra annual leave.
• Exclusive employee discounts through our U Rewards program.
• The chance to do meaningful work every day for an organisation committed to inspiring people, enlivening communities, and confronting injustice.

About Uniting

Uniting NSW.ACT contributes to the work and mission of the Uniting Church in NSW and the ACT through social justice advocacy, community services, and spiritual care. We provide care and support for people through all ages and stages of life, with a focus on people experiencing disadvantage and vulnerability. Our purpose is to inspire people, enliven communities, and confront injustice.

Uniting is a Child Safe Organisation committed to promoting the safety, wellbeing and inclusion of children and young people.

Empowered by diversity

At Uniting, inclusion isn’t just something we value, it’s how we work. We welcome people from all backgrounds, experiences, and identities and encourage applications from Aboriginal and Torres Strait Islander peoples, people with disability, people of all ages, cultural backgrounds, faiths, genders, and sexual orientations.

If you require adjustments to participate in our recruitment process, please let us know.

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