Team Executive

allens; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Job summary

Allens in Sydney seeks a Team Executive to join the Practice Support team, supporting Partners and senior legal operatives. The role focuses on the financial aspects of the Partners' practice, including client reporting, billing, and matter cost tracking, requiring precision and initiative.

You'll collaborate with Practice Executives and colleagues to deliver high-quality service to internal and external stakeholders, with hybrid working of 60% in the office and flexibility where needed to meet

Qualifications

• Experience in a similar role, ideally within a law firm.
• Strong written communication and attention to detail.
• Strong organisational skills and ability to adapt to change.
• Initiative, proactivity and problem-solving skills.
• Ability to manage upwards and influence stakeholders.

Responsibilities

• Work closely with Practice Executives to gain a comprehensive understanding of their roles and establish a mentor/mentee relationship.
• Assist Practice Executives with administrative duties associated with the financials of a matter including but not limited to, billing, e-billing, tracking of non-dispatched bills, missing timesheets, cost estimates, reporting, closure and archiving of matters.
• Work collaboratively with members within and outside of the Practice Support team to ensure a high quality of work and standards of services are delivered to all internal and external stakeholders.
• Provide support during Practice Executives annual and sick leave.
• Support Practice Executives with organising firm events including, corporate tables, business and industry events, client events, and staff events.
• Assist Practice Executives by managing administrative client requirements and duties throughout the life cycle of a matter, ensuring consistent client service delivery across matter teams.
• Provide guidance to others and be a source of information on drafting, producing documents and practice management process and procedures.

Skills

Communication skills

Organisational skills

Stakeholder management

Problem solving

Job description

Team Executive

Your role

You'll be a part of our Practice Support team and work with Partners and senior legal operatives in our Sydney office.

At Allens, excellence is not just expected-it's embedded in everything we do. Our structure means you'll work closely with Practice Executives to provide high quality, proactive, business support to Partners and senior legal operatives. The Team Executive plays a key role in assisting Practice Executives to manage the financial aspects of their Partners' practice, including client reporting. This role demands precision, initiative, and a deep understanding of the commercial drivers of a top-tier legal practice.

We're looking for candidates who bring curiosity and a drive to explore what's next. If you're excited by emerging technologies-like AI-and keen to apply digital innovations to improve how we work and deliver results, you'll thrive in this role.

As a Team Executive, you will:

• Work closely with Practice Executives to gain a comprehensive understanding of their roles and establish a mentor/mentee relationship.
• Assist Practice Executives with administrative duties associated with the financials of a matter including but not limited to, billing, e-billing, tracking of non-dispatched bills, missing timesheets, cost estimates, reporting, closure and archiving of matters.
• Work collaboratively with members within and outside of the Practice Support team to ensure a high quality of work and standards of services are delivered to all internal and external stakeholders.
• Provide support during Practice Executives annual and sick leave.
• Support Practice Executives with organising firm events including, corporate tables, business and industry events, client events, and staff events.
• Assist Practice Executives by managing administrative client requirements and duties throughout the life cycle of a matter, ensuring consistent client service delivery across matter teams.
• Provide guidance to others and be a source of information on drafting, producing documents and practice management process and procedures.

This is a full-time, permanent opportunity. Our hybrid working arrangements require 60% of your time in the office. However, we understand that individual circumstances vary, and we're happy to discuss what flexibility might be possible while ensuring we meet the needs of the business.

About you

We are seeking individuals who thrive in fast-paced, intellectually rigorous environments. You will be someone who consistently delivers high-quality outcomes, demonstrates sound judgement, and takes ownership of complex tasks. Your ability to manage upwards, influence stakeholders, and drive continuous improvement will be critical to your success.

We want you to have:

• Experience in a similar role, ideally within a law firm (we are also open to experience in finance, accounting or other professional services firms).
• A commitment to promoting operational excellence among Practice Support staff and leading by example.
• Strong written communication skills and keen attention to detail, with the ability to draft correspondence, presentations, pitch documents and slide packs quickly and accurately.
• Strong organisational skills and the ability to thrive in an environment of continuous change working with challenging clients or stakeholders.
• A high degree of initiative, proactivity and problem solving skills, with a willingness to take ownership for the completion of tasks/projects and deliver innovative solutions to improve systems and work practices.
• Strong influencing skills, with the ability to respectfully manage upwards with stakeholders.
• A desire to learn, grow, network and mentor others.
• A story to tell - our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences from across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. We encourage applications from all passionate applicants.

Your development

In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations.

Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world.

You'll be part of a team that is trusted to deliver results, contribute to firm-wide initiatives, and uphold the highest standards of client service and operational excellence.

At Allens, our values are the foundation of everything we do. We celebrate those who think creatively, collaborate to solve problems, lead inclusively, and pursue excellence-qualities we seek in every employee.

Learn more about the Allens values and how they shape our cult