Team Executive

Allens; City of Melbourne; Hybrid; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid work arrangements

Flexible working hours

Health and wellbeing programs

Competitive remuneration

Job summary

Allens in Melbourne is looking for a Team Executive to support Partners and senior legal operatives within the Practice Support team. The role focuses on financial administration, client reporting, and high-quality business support in a fast-paced law firm environment.

You will work with Practice Executives to understand their roles, manage billing and related tasks, and help improve processes. A strong communicator who can mentor others will thrive here.

Qualifications

• Experience in a similar role, ideally within a law firm.
• Strong written communication and attention to detail.
• Strong organisational and stakeholder management skills.

Responsibilities

• Work closely with Practice Executives to understand their roles and establish a mentor/mentee relationship.
• Assist Practice Executives with administrative duties related to the financials of a matter (billing, e-billing, tracking of non-dispatched bills, missing timesheets, cost estimates, reporting, closure and archiving).
• Collaborate with Practice Support team and other stakeholders to deliver high-quality services.
• Provide support during Practice Executives' annual and sick leave.
• Assist with organising firm events (corporate tables, industry events, client events, staff events).
• Manage administrative client requirements and duties across the life cycle of a matter to ensure consistent service delivery.
• Provide guidance on drafting, producing documents and practice management processes.

Skills

Experience in law firm

Written communication

Organisational skills

Stakeholder management

Initiative

Tools

Billing systems

Job description

Your role

You’ll be a part of our Practice Support team and work with Partners and senior legal operatives in our Melbourne office. At Allens, excellence is not just expected—it’s embedded in everything we do. Our structure means you’ll work closely with Practice Executives to provide high quality, proactive, business support to Partners and senior legal operatives. The Team Executive plays a key role in assisting Practice Executives to manage the financial aspects of their Partners practice, including client reporting. This role demands precision, initiative, and a deep understanding of the commercial drivers of a top tier legal practice.

We’re looking for candidates who bring curiosity and a drive to explore what’s next. If you’re excited by emerging technologies—like AI—and keen to apply digital innovations to improve how we work and deliver results, you’ll thrive in this role.

As a Team Executive, you will:

• Work closely with Practice Executives to gain a comprehensive understanding of their roles and establish a mentor/mentee relationship.
• Assist Practice Executives with administrative duties associated with the financials of a matter including but not limited to, billing, e-billing, tracking of non-dispatched bills, missing timesheets, cost estimates, reporting, closure and archiving of matters.
• Work collaboratively with members within and outside of the Practice Support team to ensure a high quality of work and standards of services are delivered to all internal and external stakeholders.
• Provide support during Practice Executives annual and sick leave.
• Support Practice Executives with organising firm events including, corporate tables, business and industry events, client events, and staff events.
• Assist Practice Executives by managing administrative client requirements and duties throughout the life cycle of a matter, ensuring consistent client service delivery across matter teams.
• Provide guidance to others and be a source of information on drafting, producing documents and practice management process and procedures.

This is a full-time, permanent opportunity. Our hybrid working arrangements require 60% of your time in the office. However, we understand that individual circumstances vary, and we’re happy to discuss what flexibility might be possible while ensuring we meet the needs of the business.

About You

We are seeking individuals who thrive in fast paced, intellectually rigorous environments. You will be someone who consistently delivers high quality outcomes, demonstrates sound judgement, and takes ownership of complex tasks. Your ability to manage upwards, influence stakeholders, and drive continuous improvement will be critical to your success.

• Experience in a similar role, ideally within a law firm (we are also open to experience in finance, accounting or other professional services firms).
• A commitment to promoting operational excellence among Practice Support staff and leading by example.
• Strong written communication skills and keen attention to detail, with the ability to draft correspondence, presentations, pitch documents and slide packs quickly and accurately.
• Strong organisational skills and the ability to thrive in an environment of continuous change working with challenging clients or stakeholders.
• A high degree of initiative, proactivity and problem solving skills, with a willingness to take ownership for the completion of tasks projects and deliver innovative solutions to improve systems and work practices.
• Strong influencing skills, with the ability to respectfully manage upwards with stakeholders.
• A desire to learn, grow, network and mentor others.
• A story to tell - our culture is made up of unique backgrounds and varying life experiences. We celebrate our people’s differences from across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. We encourage applications from all passionate applicants.

At Allens, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people’s differences across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. If you require adjustments to fully participate in our application process, please contact us at [e-mail]. We encourage applicants from all backgrounds.

Your development

In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations.

Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world.

You’ll be part of a team that is trusted to deliver results, contribute to firm-wide initiatives, and uphold the highest standards of client service and operational excellence.

At Allens, our values are the foundation of everything we do. We celebrate those who think creatively, collaborate to solve problems, lead inclusively, and pursue excellence—qualities we seek in every employee.

Learn more about the Allens values and how they shape our culture and client service by visiting our internet here.

Our perks

Our benefits include:

• Financial: market competitive fixed remuneration, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
• Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in house snacks and catered meals, subsidised sporting and social activities, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families and regular wellbeing sessions with our in house consulting Psychologist.
• Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
• Leave: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible parental leave policy – 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.
• Recognition: team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.

Allens is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.